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Hiring a remote Party or Event Planner

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Zara, Staff Writer

Monday, 25 January 2021

Planning a get-together? Whether your event will be held remotely, or if you are looking to plan a special event in the future, it’s possible to find a planner who will work exclusively online rather than having to visit you in person.

It can be extremely convenient to hire services online, especially as the meetings can be held at a time that suits you. Plus, it allows you to hire the best talent for the job regardless of where the professional is based. 

Want the lowdown on hiring a remote party or event planner? Here’s everything you need to factor in. 

Reasons for accessing Remote Event Planners

For many, hiring a remote event planner is just as, and sometimes more convenient than hiring someone to plan your event face-to-face. Firstly, some people lack the time or knowledge to plan their own event, so need additional help. They aren’t concerned where the person is based, so long as they are experienced and will do a great job. As remote event planners are self starters, this ethos appeals to clients in the business sector too. 

Party planners also help with family events such as weddings, birthdays, anniversaries or christenings. So if you need help putting an event together but can’t meet in person for whatever reason, remote planners are the people to turn to.

Points to consider

  • Whether the event will also be held remotely or if you require a venue

  • Budget

  • Location

  • Number of attendees

  • Catering

  • Photography

  • Security (if applicable)

  • Dress code

  • Invites & RSVPs

How does remote Event Planning work?

Your event planner is going to need as much information as possible about the event itself and what you envisage from a client perspective. For some, it’s a small and intimate event, and others a grand reception at a football ground. You may even have a theme you want to incorporate too! 

Most of the work will be carried out without you having to be involved, such as liaising with venues or ordering from suppliers. Though, the planner will schedule update meetings and await your approval on any key decisions before making them. 

The main difference with an online planner is that they will speak to you over the phone, via email and hold meetings through a video chat. They’ll still give you plenty of visuals and keep you in the loop with everything you need to know, regardless of how you communicate. 

Choosing an Event Planner remotely

As with choosing an event planner in the flesh, there are some key aspects to look out for when hiring one online. This includes their career experience, event portfolio, organisational skills, creativity, problem solving and overall personality. 

Ideally, the individual will have had plenty of experience in your specific niche. After all, a corporate business function is very different from a themed children’s birthday party! Speak to them over the phone or on video cat before hiring to ensure you are both on the same page about your event. 

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