Better Bookkeeping Solutions Ltd

We will handle your migration process migrate your data from one system to another.

We will move the chart of accounts, customer data, supplier data and individual transactions for the current and previous accounting years.

All of the nominal/general ledger, customer and supplier balances will be the same as in the source data.

What can we migrate from?

Sage 50
UK Sage Accounting
QuickBooks Desktop
QuickBooks Online
Xero
Kasflow

Whether you have had a go yourself and it didn't quite go to plan or you have kept putting the bookkeeping off, we will get your Bookkeeping right back on track. 

This service usually involves exporting current list information and COA into Excel, setting up a new Cloud Accounting Licence, re-entering transactions and reconciling against bank accounts to bring you up to date.

We’ll get to grips with your invoicing procedure and collate the information that we need form you via phone, text or email. We will create your sales invoices and estimates promptly and get them out to your clients.

We’ll set up an accounts@ email and arrange for all of your suppliers to send their invoices there. We’ll login regularly and post those invoices into your Cloud Accounting system so your payables list is always up to date and we’re ensuring up to date reporting.

In order to ensure you have up to date lists of receivables and payables, and up to date financial reporting, we’ll login to your cloud accounting system regular and reconcile the bank transactions so you can rely on the accuracy of the information. This service assumes that all relevant bank transactions have a matching data entry transaction such as a receipt, bill or invoice.

We will be preparing and submitting your quarterly VAT returns ongoing, meaning that you will be well aware of your VAT liabilities and keep the VAT-man happy! We’re not just filing a bunch of number though, we take a 6 step approach to our VAT Returns service:

1. Create a recurring quarterly job in our job management system so we NEVER miss a deadline and begin work on the VAT return the day after the quarter end

2. Carry out an audit of ALL transactions for the period - check that purchase VAT has been claimed on every transaction that it should have been and conversely that it hasn't been claimed where it shouldn't have been

3. Ensure that you are on the best scheme to maximise your cashflow - Cash or Accruals. Also keep an eye on going over the threshold at which you HAVE to move to accruals by obligation

4. Send you notification of the amount due within 3 weeks of the quarter end, giving you 2 weeks notice of the amount to be taken automatically via direct debit

5. File the VAT return on time, every time

6. Deal with any queries, enquiries or investigations from HMRC so you don't have to get involved, allowing you to focus on running your business and avoiding further cost of bringing us into an investigation.

If you are a self-employed sub-contractor in the construction industry we can assist with all aspects of Construction Industry Scheme (CIS) advice, filing and claims. We can act as an agent and deal with your CIS submissions monthly and also complete your annual submission.

uickBooks charge a monthly subscription for using their software. As Quickbooks Platinum Pro Advisors we can offer you a lifetime discount of 25% vs QuickBooks's direct full retail price.

Rather than paying multiple invoices for QuickBooks and Accountancy, this allows you to consolidate everything into one monthly fee so you have just one payment coming out of your account each month.

Sage charge a monthly subscription for using their software. As a Sage Business Partner we can offer you a lifetime discount of 25% vs Sages direct full retail price.

Rather than paying multiple invoices for Sage and Accountancy, this allows you to consolidate everything into one monthly fee so you have just one payment coming out of your account each month.

Xero charge a monthly subscription for using their software. Rather than paying multiple invoices for Xero and Accountancy, this allows you to consolidate everything into one monthly fee so you have just one payment coming out of your account each month.

We offer two months free support with all our cloud accounting packages. We will provide a personal helpline for any queries that you have on using QuickBooks Online, Sage or Xero. We're on the end of the phone and our advice will be tailored to what we know about your business.

One, one hour video meeting to learn the basics of setting up your Cloud Accounting Software, inclusive of importing list information, customising invoices, connecting open banking and downloading mobile application.

One, two-hour or two one-hour video meetings to learn the basics of setting up your Cloud Accounting Software, inclusive of importing list information, customising invoices, connecting open banking, and downloading mobile application.

In addition we can train you how to enter transactions such as bills, receipts, purchase orders, mileage claims, receipts invoices and estimates. Applications covered includes desktop web browser and mobile app. Session is carried out over video call.

Monthly preparation and filing of the company payroll to HMRC and providing payslips to employees.

Day to day pay (weekly, fortnightly, monthly, etc), Year-end records and annual returns (P35), Forms including leavers, starters, P11D, etc, Adding new employees, Employee year-end P60 forms, End of employment forms, PAYE including tax and National Insurance, PAYE, Real Time Information (RTI) reporting, Company, National Insurance, Pension deductions, Statutory, Maternity Pay (SMP), Statutory Sick Pay (SSP), Student loans, Payment of employees and HMRC via BACS (if required) and Submission of pension schedules to pension providers

Monthly preparation and filing of the company CIS submissions to HMRC and providing payment certificates to subcontractors.

File your pension contributions to your pension provider.

We’ll make the monthly pay run to pay all of your staff salaries and expenses so you don’t need to worry about finding the time to make sure this vital process is carried out on time.

Service suited to Director only monthly payroll with few amendments or changes

We will go through a broad exercise of mapping all the different types of transactions in your business, what they are, how and who in business does the entry. This is known as business process mapping.



Through the mapping exercise we will be able to find the areas or manual processes. Dive deeper on these individual processes and start to build specific features and Cloud Software types that would best streamline your business and get the best results.



The workshop a full write up is provided with recommendations including Cloud Software Types, the quantifiable impact in terms of cost to time saving.

Full research and follow up report with table outlining a comparrison between applications based on your specifications. This could include the likes of functionality, integrations, price or support 

We will create a QuickBooks Online, Sage Cloud or Xero cloud accounting software licence for you. For certain third-party applications there is a one-off creation cost of £10 per application. This service can include creating a licence for third party application, user set up, permission settings and syncing data between Cloud Accounting Software and other applications.

Training sessions to learn how to use specialist applications that connect with your cloud accounting software. This includes a one-off administration fee. Receipt and Bill processing and credit control applications are 30-minute sessions, Ecommerce integrations, and POS systems are one-hour sessions and Geo Tracking Software training is three one hour or one three-hour session.

We organise and lead two sessions one is to support managers/ administrators with training on basic set up. The other session is to train employees how to use the employee portal.


The sessions will be run onsite or via recorded online webinar. One session to train Managers and the other for staff.

We have agreements with over 30 separate third party application companies. Many of these companies can offer the software to us at a discounted price and with additional support than going direct.