Defining Moments Weddings & Events

We can't say enough good things about Heather and the team at Defining Moments. She took care of everything (including things she certainly didn't need to) to make sure our planning experience was seamless, enjoyable and stress-free. I am a perfectionist, extremely detail oriented, and usually beat people to an email or thought.... Heather is the only person I've ever met that beat me every single time! She was realistic and truthful if she thought someone would be out of budget for us, has so much experience to understand what's really going to matter not only to you but your guests at the end of the day, and provided recommendations for work arounds for things I would have never thought of. In short, HIRE HER. It will be the best decision of your wedding (other than saying I Do) thank you make! More...

Reviewed on WeddingWire

Heather was a wonderful wedding planner! Incredibly organized, efficient and thought of every little detail. Highly recommend her to any bride :)

Reviewed on WeddingWire

I was impressed with Heather from the first moment I met her-- We are from Chicago and our expectations were 'off' on our location & budget for our wedding. In our very first meeting, Heather managed our expectations perfectly and gave us incredible suggestions for alternatives. Her suggestions became our Dream Wedding. I regard hiring Defining Moments as the defining moment in our wedding planning...Heather is so professional, comprehensive, intuitive, honest, kind & immediately responsive-- she put me at ease in the process. The best way I can describe my experience is that I felt like a guest at my own wedding & the day felt effortless-- because of Heather & Kenya. I am forever grateful! Thank you for all you do! More...

Reviewed on WeddingWire

Hiring Heather was the best decision we ever made! She is the most organized planner and was so knowledgable about the local vendors and venues. She mapped out everything we needed to do and was a huge source of support for us! Wish I could give her 6 stars!!! More...

Reviewed on WeddingWire

Heather is THE BEST! My sister used her in 2013 and I used her in 2019 - both times we said she's the best money spent on our wedding. Quick responses, patient, and kind. I can't imagine anyone more perfect! More...

Reviewed on WeddingWire

Words cannot express how grateful I am for Heather! She is incredibly organized, helpful, punctual, reassuring, direct, and professional. She is very passionate about her job, and truly cares about her clients. She had great suggestions any time I needed help, and you can easily trust her opinion. Everything went perfectly on our wedding day thanks to her. She truly went above and beyond to make our day flawless. More...

Reviewed on WeddingWire

Heather was amazing to work with from the moment we met with her. She kept on top of everything from the timeline of decisions that needed to be made, when vendors needed to be paid, and even sent me a schedule with reminders. She took all the stress out of planning, it was if we were guests at our own wedding. Best wedding decision was hiring her. More...

Reviewed on WeddingWire

If you're looking for a wedding planner in the 30A area, look no further! Someone said they went to the most beautiful wedding in Seaside several years ago, and Heather Archdeacon-Williams was the wedding planner - so I reached out! Heather was giving me advice and helping me out before I even signed a contract with her! I was planning our wedding from Nashville, but never had to worry about a thing because I knew Heather would handle it. She took care of every little detail. She's super organized and reliable. I can't imagine my wedding without her! It truly was the best day of my life, and I have her to thank. You're in the best hands with Defining Moments! More...

Reviewed on WeddingWire

I could never give Heather all the praise she deserves. If I could give her a ten star review I would! My daughters wedding turned out exactly as we planned. Heather was there for every decision and she is a wealth of information (no question she cannot answer related to a wedding). She delivered above and beyond and we made a friend in her along the way. Whatever event you are planning - hire Defining Moments . More...

Reviewed on WeddingWire

Heather at defining moments made our wedding day the most amazing, stress free day! She was on top of everything during the planning process all the way until our exit. Would highly recommend defining moments if you’re looking to be able to enjoy the best day of your life :) More...

Reviewed on WeddingWire

Heather is the best! She thought of and planned for every detail of our wedding. She is so personable and she responded so quickly to every question I had! She was with us every step of the way and I cannot imagine what it would have been like trying to plan everything without her. Our officiant even noticed her attention to detail and how smoothly the rehearsal and wedding day went because of her. I credit Heather with my lack of stress on my wedding day because I knew she thought of everything for me. She went above and beyond to make the day so special and memorable for everyone. I can't say enough good things about her! More...

Reviewed on WeddingWire

100/100 for DM Weddings! Heather is beyond wonderful. She is sweet, responsive, extremely detail oriented, and can keep a schedule like no one I have ever seen. She kept us on top of all of our vendors, payments, and we never felt stressed throughout the process...and most importantly, she made it FUN. I cannot express how much of a role she played in making our wedding day perfect. More...

Reviewed on WeddingWire

Heather was awesome! I used her for a 60 day Wrap up and day of wedding coordinator and she literally saved my life! She caught mistakes some of my vendors had made that I did not catch, she stayed on top of all of my payments, helped to make sure I had everything I needed and kept my life and my crazy bridal party in order on the big day! She is super knowledgeable, very sweet, Super responsive and on top of EVERYTHING! She was exactly what I wanted for our wedding day! Thank you Heather! More...

Reviewed on WeddingWire

From the very first phone call with Heather I knew she would make my wedding a day that I would never forget. She was focused on my priorities and was always available for my lengthy and sometimes repetitive questions. Heather always made me feel comfortable and like I was her number one priority. She respected my budget and connected me to the best vendors on 30A. I had several guests and family members come up to me during or after the wedding to tell me how impressed they were with everything. All the compliments I received were because of Heathers extremely hard work. I feel like a gained a new best friend during wedding planning and I am forever grateful! More...

Reviewed on WeddingWire

To put it simply, Heather is the BEST! She coordinated my wedding at the Seaside Interfaith Chapel and Ruskin Place Park in Seaside. In the 8 months leading up to my wedding I had long periods of work travel, and a major family health crisis to contend with. Heather stepped up and handled everything beautifully. She doesn't push her opinion on you, but is helpfully candid when you ask her to be. Every vendor she recommended was excellent, and at every turn she went above and beyond. They can't get the tents up when you go into your rain backup plan because the trees are overgrown? Heather handles it. You see they are painting the pavilion where you are planning to do pictures the day before your wedding? Heather handles it. The day of, I didn't have to worry about a single thing, because I knew Heather had it covered. My husband and I have spent the last week constantly turning to each other to talk about how perfect our wedding was, and how we wouldn't change a single thing. I consider Heather to be the most organized, professional and calm person I have ever worked with. If you are planning on getting married anywhere on 30A, hire Heather! More...

Reviewed on WeddingWire

I’m having trouble finding the words to adequately describe what an amazing planner Heather was. From the beginning, she was 100% clear on communication, and continued to be even up to days after our wedding. Her organizational skills are UNBELIEVABLE! She was so precise in her planning, timelines, reminders, in everything which was such a relief for me, the Bride. I highly valued the fact that she was SO patient with me, from the beginning to the end. I had a vision that was what I would classify as a Pinterest dream of a wedding and she was able to make it all come to fruition, I was blown away! Being from Indiana, I was hesitant about planning my wedding such a distance away however Heather eased all my concerns and reduced my stress! Heather and Kenya went above in beyond in our entire planning process and especially on the day of our wedding. To be honest, I felt a little sad having to say goodbye as we were sent off after our reception – so we left them with an open invitation to visit Indiana. :) I’d highly recommend Defining Moments Wedding & Events. Heather, thank you for being such a key part of our special day! More...

Reviewed on WeddingWire

If it was possible for me to rate higher than 5 I would. Heather was a godsend. I am very type A and on my wedding day it was really important for me to stay in the moment and Heather not only made sure everyone was where they were supposed to be but also got me to focus on the moment instead of the timeline.

Our wedding the entire weekend managed to stay on track, with no major issues, and no drama. Every vendor did an amazing job, showed up on time, and delivered their scope of work thanks to Heather’s lead. She led an event with 8 groomsmen, 3 ushers, 7 bridesmaids, 4 parents, 4 grandparents, 150 other guests, and 10 plus vendors. My wedding weekend was everything I dreamed it would be and I know that is in large part thanks to her. My husband and I had a few moments at the reception where we both looked at each other and said “this is perfect. Everything is perfect.

She even made sure my husband and I had plenty of food and wedding cake in our hotel room the next day and had a drink and plate of appetizers ready for us when we got to the reception. More...

Reviewed on WeddingWire

If you are looking for the best planner on 30A Heather is your girl!!! Heather and her team did an absolutely amazing job! Heather is professional, so organized, calm and overall just great at her job! Heather and Megan made our wedding day perfect and we cannot thank them enough! More...

Reviewed on WeddingWire

From our first meeting until the end of the wedding reception, Heather and staff were so positive, organized, and efficient! We love her.....And will recommend her anytime! More...

Reviewed on WeddingWire

Wonderful experience from beginning to end

Reviewed on WeddingWire

Heather Archdeacon-Williams (love that name!) was a godsend to my daughter and myself as we took

on the prospect of a destination wedding in Seaside Florida. From our very first conversation to the final moments of the wedding evening , she was right on...with her friendly attitude, knowledge, organization and professionalism. Heather went beyond the call of duty in a couple of situations. The wedding day
was relaxing and fun throughout because it was planned so well. I cannot offer enough praise for the
excellent service we received to achieve a memorable wedding day! More...

Reviewed on WeddingWire

Heather/Defining Moments made the 'process' of planning a wedding much easier. She is extremely organized and knows exactly what she is doing!

Reviewed on WeddingWire

Amazing!! Heather Archdeacon-Williams is a wonderful wedding consult!

Reviewed on WeddingWire

The most important thing I can say is that we both thoroughly enjoyed the day. Everything was so perfectly cared for and planned we had no concern other than to enjoy our guests and ourselves.

Reviewed on WeddingWire

Heather was absolutely fabulous! She was very attentive to my everything and was so great in dealing with all family members, bridal party. The wedding went off seamlessly!

Reviewed on WeddingWire

Working with Heather at Defining Moments Events was hands down the best decision we made for the wedding. She is organized, efficient, responsive, encouraging, calming, punctual, and she just gets things done. Planning a destination wedding in Watercolor/Seaside from far away, I was worried I wouldn’t have control or input on many of the wedding details. She was able to listen to my vision and make it a reality by putting us in touch with the best vendors in the area and ensuring we were all on the same page. Knowing we had her coordinating with vendors and doing much of the legwork enabled me to enjoy the wedding planning process rather than feel entirely overwhelmed by it all. Heather gave her honest opinions without imposing and always valued what I wanted. From the major decisions like the band and venue to the tiniest of details like the sign on the get-away car, she somehow managed it all and made it look effortless. Throughout the planning, I knew I was blessed to be working with Heather, but I was most grateful for her when it came to the actual wedding week/weekend. She was such a reassuring presence and helped with all of the last minute details while reminding everyone surrounding me that their job was to allow me to enjoy the wedding weekend and make it the least stressful possible. She managed a bridal party of 33 flawlessly, communicating effectively the important details of the ceremony at the rehearsal in a very efficient and respectful manner. The actual wedding day, she must have had 1,000 things on her to do list and miraculously accomplished every single one. At one point I got hot pink lip gloss on my wedding dress, but her team immediately jumped in and was ultra prepared with not one but three different stain removers! They easily removed the stain and kept me calm throughout the process. I am so thankful for Heather and her team at Defining Moments Weddings and Events for making our dream wedding come true! More...

Reviewed on WeddingWire

I agree with everyone's comments - we couldn't have been happier with Heather's services! She made our wedding stress-free! Best decision we made regarding the wedding! More...

Reviewed on WeddingWire

Our wedding was absolutely perfect, thanks in large part to Heather. In the months leading up to the wedding, she was incredibly organized and sent us regular emails notifying us when vendor payments were due. She was incredibly flexible and would take calls with us late in the evening to accommodate our busy work schedules. I never worried about anything falling through the cracks since we knew Heather had an eye on all the details. Her services were by far the best money spent on the wedding since she allowed us not only to plan a perfect wedding but also ensured execution was seamless so we could enjoy the festivities all weekend. She is the best around, and her reputation is stellar throughout the region. We give her our highest recommendation to anyone considering her services! More...

Reviewed on WeddingWire

From my mother:

Heather, thank you so much for everything you did to make Sarah’s wedding completely perfect. I couldn’t be happier with the way everything turned out and you made it possible for me to just enjoy all the festivities without worry.

From the very beginning, you were organized, responsive, detail-oriented, thorough and confidence-inspiring. You kept us on track and on schedule, and you thought of things I never would have considered. It was just such a relief to know you were on top of things and that I didn’t have to worry quite as much.

You are absolutely fantastic at your job and I am so lucky that I picked you to help us with the most important event we’ve ever put on. I honestly can’t think of one thing you could have done better. You earned every penny of your fee and then some.

To top everything else off, it was FUN working with you! You are so professional, but also relaxed, with a sense of humor. The bottom line is that the best decision I made during the entire process was bringing you on board with us!

Thank you so much for everything. The entire weekend was better than we even hoped it would be. We will never forget it. More...

Reviewed on WeddingWire

If I could give Heather higher than a 5 star rating I would. Ladies if you are searching for a planner - this is THE best decision you will make while wedding planning. I really cannot say enough wonderful things about her. From start to finish Heather was amazing to work with- she is incredibly organized and anytime I would reach out with a question or concern I would hear back from her within minutes. In the months leading up to the wedding she helped me pick my vendors and stay on top of anything that needed to get done. I am so happy that on my wedding day I was actually able to enjoy the entire day/night and not stress about one single thing. I honestly cannot believe how smoothly everything ran, and I have Heather and her wonderful team to thank for that. More...

Reviewed on WeddingWire

Our wedding day was absolutely perfect. Not one detail went untouched. Her high level of efficiency and attention to detail made the months of planning seamless. I highly recommend Heather and Defining Moments. More...

Reviewed on WeddingWire

Heather is one of the most talented professionals with whom I've ever worked. From our very first phone conversation, she stood head and shoulders above the other 7-8 planners (yes, really! ) we'd interviewed. Within days of working together, I found myself relaxing...entrusting to her all of our lists, tasks, and loose ends. Within a few weeks, my mom and I had gotten to a point wherein we discontinued any/all research on our own; if we needed something, we simply asked Heather and trusted entirely her recommendations. She was remarkably prompt in all communications and fail-proof in her recommendations - every last one of her recommended vendors were phenomenal. Though we were fortunate (thanks to Heather!) to not have ANY wedding weekend crises, we had a moment the day before the wedding wherein we realized my mom and I had neglected to purchase the celebratory bubbles/bells for use during our "grand exit" from the reception. Without batting an eye, Heather looked calmly at me and said, "Don't give this a second thought; I'll take care of it." Within 2 hours (I'm not exaggerating) she texted me to say that she'd procured both bubbles AND bells from a nearby craft store. Mission accomplished...and before I even had time to worry about anything. Granted, one can have a very happy wedding (and exit!) sans bells or bubbles. I share this story, however, to illustrate Heather's readiness/ability to tackle any challenge...and in record time. I'm certain that had my groom disappeared the morning of our wedding, Heather would have hunted him down and made things right! (Thankfully, there was no need for this.) I could go on and on...but in closing, I'll say this: having worked with a variety of professionals across numerous settings, I can honestly say that Heather is one of the most talented and passionate professionals I've ever encountered. It was a true joy to work with someone who loves her career so fully and evidently. We are forever grateful to you! More...

Reviewed on WeddingWire

Heather was wonderful! Everything went well and the wedding was absolutely beautiful. Heather always made time to listen to any concerns and provided good sound advice. We couldn't have made it without her and the team of professionals she led us to. They all were sensational! More...

Reviewed on WeddingWire

Heather with Defining Moments was absolutely amazing! She anticipated my every need from our first conversation to the morning after my wedding. She was always one step ahead when dealing with vendors, always quick to answer, always able to reach her if we needed something, not to mention she is just fun and enjoyable to be around. I would recommend her to anyone and everyone! Our wedding weekend was absolutely perfect and it is all thanks to Defining Moments!

Brandi & Jose Gonzalez
Orlando, FL
Seaside Chapel Ceremony/Bud&Alley's Reception/Pizza Bar Rehearsal Dinner More...

Reviewed on WeddingWire

Heather was absolutely AMAZING! From the very first time I contacted her - to the wedding day - she was wonderful. She answered every question I could've possibly had, and made sure our day went as smoothly as possible. It was absolutely perfect. I will definitely be recommending her to any of my friends that want to have a beach wedding in Florida. Thank you so much Heather for making our day what it was - PERFECT! You are awesome! More...

Reviewed on WeddingWire

Heather was wonderful. She is so detail oriented and organized. The wedding day was perfect. Carolyn was great too.

Reviewed on WeddingWire

We hired Heather before we picked a wedding date and venue. She helped us through the entire process and made sure our wedding was absolutely perfect! ! All of the vendors she suggested did an amazing job and I can't say enough about how beautiful our wedding was. She helped us with everything from budgeting the entire wedding, helping us develop our vision for our wedding, to communicating our vision to all of our vendors, and keeping us on track with all of our planning. It was great having one point of contact for everything related to our wedding as she handled the vendor communications, setting up meetings, payment schedules, etc. She was super organized and on top of things. Best of all, I felt like she gave me really great candid advice when I was on the fence about certain elements of the wedding or vendors. On our wedding day, I knew everything was going to go perfectly and I didn't have to worry about a thing because Heather had it covered! I couldn't have pulled off such a perfect wedding without Defining Moments! It was worth every penny! More...

Reviewed on WeddingWire

Heather was amazing to work with. We were 100% happy with everything she did for our wedding. We had no surprises. We would definitely recommend her to anyone having a wedding on 30A.

Reviewed on WeddingWire

Heather is incredibly professional, organized, knowledgeable and responsive. She goes above and beyond for her clients and is very easy to get along with. We chose Heather initially because she handles all of the weddings herself, rather than assigning them out to a team (if we were going to pay for a planner, we wanted to get all the experience that comes with one!). She also was more competitively priced than others. My husband and I were very happy with how our wedding turned out, even though we planned it from hundreds of miles away, and we owe most of that credit to Heather. We would recommend her to others in a heartbeat! More...

Reviewed on WeddingWire

Heather is awesome!!! Very organized and professional, a pleasure to work with. Best money spent!!

Reviewed on WeddingWire

This was the best decision/best money spent for my wedding. Heather did a amazing job. Best wedding planner anyone could ask for!

Reviewed on WeddingWire

Heather was the most unbelievable wedding planner, and her assistant Kenya was so helpful day-of. We'd just gone through my sister's wedding process without a planner & felt we may need a local planner for my destination wedding in Rosemary Beach. We selected Heather from a friend's recommendation & appreciated that she had a "2 month out package" since we'd already made the big venue, florist, caterer, band decisions. I can't even tell you how responsive she was, willing to assist with any task. She kept us on task! We had party props, ringbearer pillow, bubbles, etc mailed directly to her, and we never even saw those items until they were where they needed to be! When we woke up at 9am on the wedding day, I said, "Mom, how does it feel to know that setup's underweigh & we have NOTHING to do with it?!" It was so nice to walk down & "check on" the progress as a bystander. She had every detail of the day planned out & ensured that we didn't have a thing to worry about. She had orchestrated a perfect ceremony and came down to the beach with us & the photographers for sunset photos. When she pulled out a paintbrush afterwards to get the sand off my feet before putting my shoes back on, I knew we'd picked the best planner out there! During the reception, I never saw her except for the precise moments I needed her! She approached us right after our dances with drinks & plate of passed apps. When dinner stations opened, she grabbed myself & the Groom (and my parents) and had plates with "a little bit of everything" prepped for us to sit down & eat while the crowd was forming lines to fix plates! She came and got us for cake cutting and gave us a quick & helpful "how to." My bustle broke, and she was right there with pins, saving the day. She had a bag with food, bubbly, and everything we needed in the pedicab we exited in. The entire weekend went so smoothly and we have Heather & Kenya to thank for a lot of it! I don't hesitate in recommending Heather & Defining Moments More...

Reviewed on WeddingWire

We used Heather for my daughter's Rosemary Beach wedding 2/25/2017. She truly exceeded our expectations throughout the entire wedding planning process from beginning to end! She left no detail undone! She was super efficient, organized and very pleasant to deal with. She oversaw the entire event and made sure we had not a worry :). Her assistant, Kenya, was also wonderful! She stayed right along side us all day, quietly tending to any need we had. She was just as sweet as could be and super helpful and organized!
Heather and Kenya made it possible for everyone of us to enjoy the sweet celebration more than we could have ever imagined. It was truly a gift for each of us! I would highly recommend her to anyone seeking a wedding planner! More...

Reviewed on WeddingWire

We talked to several wedding planners in the 30-A area before selecting Heather. We chose her because we appreciated her professionalism. We found her to be highly regarded by all the vendors we spoke with which solidified our choice. She did not let us down! There were several unexpected and unavoidable changes that Heather stepped in and handled efficiently and even before we knew what was happening! Heather and her staff executed our daughter's wedding on April 28 flawlessly and beautifully, which allowed me as the MOB to enjoy the day with the least amount of stress imaginable. She went above and beyond what we expected and I cannot say enough about how thankful we are to have had her lead our team. We had 9 bridesmaids and 10 groomsmen and with her planning (down to each minute!) all went smoothly. I highly recommend her - she is worth her weight in gold!! More...

Reviewed on WeddingWire

Defining Moments was the best decision regarding my wedding that I made. From start to finish, I was in great hands. Heather was incredibly responsive, thoughtful, knowledgeable and resourceful throughout the process. Not a single detail slipped through the cracks. My wedding day was extremely calm because I knew I was in such good hands with Heather and her assistant. The ceremony and reception were absolutely perfect - I was able to relax and thoroughly enjoy every single moment. I spent three hours straight on the dance floor as Heather and Kenya handled everything in the background. It was exactly what I wanted! Heather went above and beyond for us and we are truly grateful. HIGHLY recommended! More...

Reviewed on WeddingWire