ROSS Inc.

• Ensures that company accounts payable contributes positively towards business’s cash flow, minimizing late payment costs and avoiding errors (e.g. penalties, duplicate payments, fraud, etc.)

• Organizes and maintains supplier or vendor information as well as payment terms.

• Handles tracking and timely payment of vendor invoices, purchase orders, and other expenditures.

• Carries out bank reconciliation manually using Excel or through accounting software, including complete monitoring of accounts payable cycle and supplier invoices up to the preparation of payment in preparation for the monthly summarized reports of Account Payable subsidiary and Control Account

• Processes and records transactions, maintains payments and account status records, manages subsidiary accounts, and researches and resolves account discrepancies

• Ensures that company clients are properly billed for services and that correct amounts are collected in a timely manner.

• Prepares monthly reports like Accounts Receivable monthly balance, Aging, and Customer Account monthly balance.

• Carries out invoice preparation manually or through accounting software before forwarding to client for collection

• Examines accuracy of financial statements and adjusts historical books to correct errors

• Reconciles all accounts in Balance Sheets and Income Statements

Oversees clerical tasks

• Manages email and calendar, schedules meetings, coordinates with team members
• Ensures filing system is organized and up-to-date



Manages communications and correspondence

• Handles phone calls, emails, messages
• Creates memos, invoices, reports
• Transcribes meeting minutes



• Books travel arrangements and accommodations
• Manages payments for vendors, travel, and sales expenses
• Plans, organizes, and executes office activities
• Researches and creates presentations
• Tracks and replenishes office supply inventory as needed

• Monitors user-generated content from the client, their audience, or their community to ensures it adheres to platform guidelines

• Identifies and removes any inappropriate, offensive, or harmful content

• Evaluates reported posts, comments, or other such material

• Collaborates with social media, customer support, management, and legal teams as needed

• Encodes and organizes data into the company’s system

• Collects and reviews information such as invoices, bills, financial statements, inventory checklists (both hard and soft copies) to address any data inconsistencies

• Ensures data entries are complete, accurate, and up-to-date

• Handles data queries

• Reports any major errors to management and collaborates with the administrative team

• Interviews and evaluates applicants under guidelines established by management

• Shortlists qualifies candidates, carries out background checks, and verifies references

• Handles onboarding of new hires, processing hiring paperwork and maintaining employee records

• Creates and publishes detailed job descriptions for open positions while maintaining database on applicants and employees for future vacancies

• Analyzes hiring trends, strategies, recruitment software, and recruitment agency performance

• Measures candidate interviews and job placements results using hiring metrics software

• Revises HR policies to ensure fair employment practices are implemented

• Maintains social media accounts and to maximize reach

• Builds and maintains brand image through content and engagement

• Formulates written and visual content for ad campaigns

• Analyzes data to determine success of ad campaigns and improve future social media strategies

• Monitors and interact with comments

• Oversees customer care through social media

• Identifies and reports optimal practices for company content creation

• Collaborates with Content Moderator to ensure appropriate media presence and confirm community guidelines are met

• Conceptualizes and creates visuals for the company branding and advertising

• Plans, drafts, and illustrates concepts for approval

• Coordinates with outside agencies such as printers or other designers as necessary

• Communicates with the client for layout and design needs

• Creates a wide range of graphics for product illustrations, company logos, websites and the like with creative software such as those in the Adobe Creative Cloud, QuarkXPress, Procreate, Krita, Canva, etc.

• Manages inquiries and bookings via Airbnb
• Manages social media platforms
• Serves as a point of contact between property owners and renters
• Assists registered guests with concerns and provides solutions