Shale - Personal Assistant - Dawn Park, Boksburg, GP, South Africa

Palesa Shale

Dawn Park, Boksburg, GP, South Africa

Services

Personal Assistant

Summary:

Computer Literate
Telephone etiquette
Communication skills
Organizing and controlling
General office administration
Typing
Filling
Interpersonal skills
Basic financial skills

MAIN RESPONSIBILITIES:
Perform administrative duties
Capture information of work done
Provide a support and functions
Prepare payroll list
Prepare tender proposals, costing proposals including relevant attachments
Prepare invoices

Work History

EXECUTIVE PA/OFFICE MANAGER

From March 2005

DUTIES:
* DATA CAPTURING
* GENERAL OFFICE DUTIES INCLUDING BUT NOT LIMITED TO PREPARING PRESENTATIONS, SETTING UP APPOINTMENTS AND THE MANAGEMENT OF MEETINGS.
* ORGANISING & ARRANGING MEETINGS & WORKSHOPS AS REQUIRED.
* TRAVEL & ACCOMMODATION ARRANGEMENTS
* COMPILING STAFF & CLIENT CONTRACTS
* RESPONDING TO TELEPHONE CALLS WHICH REQUIRE GENERAL ROUTING ANSWERS
* CONTROLLINGTHE FLOW OF WORK IN THE ABSENCE OF THE MANAGER BY DIRECTING REQUESTS TO THE APPROPRIATE DEPARTMENTS AND PROVIDING THE MANAGER WITH FEEDBACK
* COMPILING TENDER DOCUMENTS i.e. PROPOSALS, COSTING/QUOTATIONS & THE NECESSARY DOCUMENTS
* COMPILING WEEKLY, MONTHLY & QUATERLY REPORTS TO CLIENTS
* INVOICING CLIENTS: PAYMENT OF ALL BEVERAGE INVOICES & QUOTATIONS.
* ENSURING THAT A VALID DATABASE WITH RELEVANT INFORMATION IS AVAILABLE, PROPERLY INDEXED & UPDATED.
* TYPING DOCUMENTS INCLUSIVE OF: REPORTS, LETTERS, FAXES, E-MAILS, ACTION ISSUES AND MOTIVATIONS
* ENSURE THAT ALL CONTRACTS ARE CAPTURED ON THE NEW CONTRACT'S FILING SYSTEM
* MANAGE RENEWAL OF CONTRACTS TIMEOUSLY
* MAINTAIN AND RETAIN CONTRACTS AND CONFIDENTIALITY AGREEMENTS
* TAKING OF MINUTES
* MAINTAIN AN EFFICIENT AND EFFECTIVE FILING SYSTEM
* DRAFTING OF INTERNAL AND EXTERNAL MEMO'S AND BUSINESS COMMUNICATION
* MONITORING STAKEHOLDER QUERIES AND HIGHLIGHTING POTENTIAL PROBLEMS BEFORE THEY ESCALATE.
* RECEIVING AND PROCESSING THE MANAGER'S CONFIDENTIAL CORRESPONDANCE.
* ENSURING THAT ALL REQUESTS FOR INFORMATION ARE DEALT WITH TIMEOUSLY AND BY APPROPRIATE STAFF MEMBERS.
* DIRECTING REQUESTS TO THE APPROPRIATE DEPARTMENTS AND PROVIDING THE MANAGER WITH FEEDBACK.
* MAINTAIN AN EFFICIENT AND EFFECTIVE FILLING SYSTEM
* OFFICE ADMINISTRATION BY: 100%
* ORDERING AND DISTRIBUTING STATIONERY.

PREVIOUS EMPLOYMENT:
COMPANY 1: EKURHULENI METROPOLITAN MUNICIPALITY
(BOKSBURG SDC)
DEPARTMENT: FINANCIAL DEPARTMENT (ENQUIRIES & CREDIT
COTROL FOR WATER & ELECTRICITY)

CALL CENTRE AGENT (DEBT COLLECTOR OUTBOUND

August 2004 - February 2005

DUTIES:
* DEBT COLLECTION
* PHONE DEBTORS AND ADVICE OF: OVERDUE PAYMENTS
* FOLLOW UP ON DEBTORS
* UPDATE ACCOUNTS
* DATA CAPTURING

REASON FOR LEAVING: END OF CONTRACT

CLERICAL ASSISTANT

COUNTER SERVICE

October 2003 - November 2003

* ISSUING STATEMENTS
* ALLOCATING PAYMENTS
* DATA CAPTURING
* FAXING DOCUMENTATION (STATEMENTS)
* PROCESSING PAYMENTS
* ATTENDING TELEPHONE QUERIES
* PRINTING VALUATION CERTIFICATION
* WATER CONNECTION AND CABLE CONNECTION

INDIGENT DESK ASSISTANT

EKURHULENI METROPOLITAN MUNICIPALITY

November 2003 - August 2004

(BOKSBURG SDC)
DEPARTMENT: FINANCE DEPARTMENT (CREDIT CONTROL)
PERIOD: 01/11/2003 - 10/08/2004
POSITION: INDIGENT DESK ASSISTANT
DUTIES:
* DA CAPTURING
* PROCESSING /ISSUING INDIGENTS FORMS
* ANSWERING TELEPHONE QUERIES
* LISTING THE INDIGENTS
* TYPING EXECUTION LETTERS

REASON FOR LEAVING: END OF CONTRACT
COMPANY 3: MAUDOT KENGAL & ASSOCIATES

Personal Assisstant/Senior Office Administrator

THUTO ADULT CENTRE

Employment
COMPANY: THUTO ADULT CENTRE (AET - SERVICE PROVIDER)

Projects

AET-GETC

AET - GETC to SAPS
AET to FP&M SETA
AET to SASSETA
AET to CATHSSETA
AET to Komatiland Forests
AET to Eskom
AET to Nampak
AET to Cecil Nurse Business Furniture
AET to Palama

Qualifications & Certifications

PROJECT MANAGEMENT

COLLEGE CAMPUS

GRAPHIC CONCEPTS

COLLEGE CAMPUS

ENGLISH

HIGH SCHOOL EDUCATION

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