Sahu - Office Administrator - Bhubaneswar, OD, India

Padmini Sahu

Bhubaneswar, OD, India

Services

Office Administrator

Summary:

A mid-level Manager with 14 yrs expertise in Admin, HR & IR, CCS Rules, Conduct Rules, Disciplinary Matter, Legal Matter, Tender & Contract, Facility Management, Purchase & Supply, Liaison & PR Secretarial, Correspondences, have worked with various reputed industries in India

Presently working as Deputy Manager (P&IR) leading in Administration with Maharshi Patanjali Yog Seva Trust, Gujarat

Work History

Deputy Manager (P&IR)

Maharshi Patanjali Yog Seva Trust

From March 2012

12.03.2012 to contd ..ADMINISTRATION:-

 Personnel & Industrial Relation

 Statutory Compliances & related matter

 CCS Rules, Conduct Rules, Disciplinary Rules

 Legal Notices drafting, filling of Legal Cases in respective Court of Bhubaneswar Jurisdictions and other legal proceedings

 Tender and Contract

 The Odisha Operation Head of Administration

 Guesthouse & Store Head responsible for budget & expenses, purchases, cost control, maintenance and supervision

 Administer & control Office utility & facility management, Stationery, Inventory and Assets management

 Office Vehicle and travel booking administration, fuel & maintenance control and supervision

 Periodical meeting action plan and necessary follow up/ review of the same for effective implementation of overall administrative issues

 Design and implementations of various formats like PO, Check lists, Inventory, Stock maintenance, equipments check list, requisitions, etc.

 Supervision & administer of employees grievances, welfare, disciplinary and service matters

HUMAN RESOURCE:-

 Interaction with employees to ensure improvement in productivity, strategic meeting with union and communication to them as per the organizational needs. Organizing and conducting meeting of various committees which includes workers and executives etc. to maintain Employees Personal Database, Staff Welfare activities, recognition and reward, periodical appraisal recommendations etc.

 To assist in Implementation of System and structure of job responsibilities being allocated to any employee, periodical review thereof with necessary enhancement in responsibilities wherever required duly approved by the authority

 Joining & Induction : Supervision of List of candidates (after categorization) formally selected for interview, their criteria for selection, raising interview calls, taking care of the newly selected candidates, issuing appointment letters, completing their Joining formalities, etc

Executive Secretary

ARSS Group

July 2011 - March 2012

ADMIN, PR, HR & IR, Legal & Statutory, Tender & Contract, Secretarial & Back Office, Correspondence & Liaison, Public Relation leading in Administration

Executive Secretary & Dy. Manager (Admin-HR)

KVK Nilachal Power Pvt. Ltd

March 2008 - June 2011

 Looking after day-to-day administration, supervision & control of: vehicle admin, travel arrangements, guest house admin, Inventory, Office Assets, office equipments, office utility & office stationery etc.

 Accounting maintenance: Petty-cash expenses, daily cash book, log book, ledger, voucher, cheques, supplier payments, Imprest statement and other work in Accounts.

 To organize periodical meetings, preparing gist of action plan, timely follow-up of Director / HOD’s action plan, office orders set for different departments and implementation thereof,

 To monitor & control office system, maintenance of all office equipments & accessories, Organizing different projects related to organizational developments, CSR plans, Implementations activities by the company,

Office Executive

AREVA T & D India Ltd

December 2005 - March 2008

 Day-to-day office administrative management, petty, expenses, supplier payments, outstanding follow up, floating enquiry, orders etc.

 Preparation and submission of Proforma Invoices, Bills, Payment receipt and allocation thereof to different units.

 Organizing updation of all Office files, documents, Maps, personal files & records.

 Liaisoning and official correspondences (self & taking dictation wherever required).

 Coordination with Regional Office and tracking record for supplier’s payment, customers account, balance receivables, outstanding payment & dues etc.

 Follow up with customers for: Payment of outstanding dues, Follow up with different Manf. Units of AREVA : For any pending issue related to customer service.

 Approval of Drawings, supply of ordered equipments, supplemental issues (if any) and forwarding of dispatch documents on time.

 Look after of Vendors activities i.e. different Rate Contracts with Hotels, Stationery Supplier, Tours & Travels and other suppliers for the company;

Officer (President Secretarial)

Jindal Stainless Ltd

June 2003 - March 2004

 In charge of day-to-day office administration, assisting in HR & President’s secretarial work.

 Assisting President to organizing periodical review meeting, preparation of action plan, monitor the follow-up and coordination between all the departments.

 Correspondence, liaison and communication with all vendors, consultants for project related issues viz. Water allocation, Pollution, Environmental issues, CSR implementation issues, Land records, and govt. formalities.

 Keeping updated record of Project developmental activities and necessary documentation thereof (Govt. / Administrative Approvals etc.) to record the progress of Project.

 Updation & managing all official record, filling system, file list, Customer database and other periodical documentation of President’s secretarial;

 Travel arrangements, hotel booking and itinerary of senior officials (MD, Directors, Presidents, VPs) from Jindal Organization,

 Liaisoning & coordination / correspondence with Govt. officials and Bureaucrats for fixing of appointment.

 Utility, stationery, house-keeping, office interior and set up work to improve office infrastructure facility etc.

 Vehicle & transport administration, DG Set periodical usage, and other office facilities for smooth functioning of office system.

 Greetings, gifts, reciprocal notes to Sr. govt. officials, preparing distribution list and organizing related database for all celebrating occasions.

Office Executive

Cummins Diesel Sales & Service (I) Ltd

January 2000 - May 2003

KEY RESPONSIBILITIES
ADMINISTRATION:-
❖ Personnel & Industrial Relation

❖ Statutory Compliances & related matter

❖ CCS Rules, Conduct Rules, Disciplinary Rules

❖ Legal Notices drafting, filling of Legal Cases in respective Court of Bhubaneswar Jurisdictions and other legal proceedings

❖ Tender and Contract

❖ The Odisha Operation Head of Administration

❖ Guesthouse & Store Head responsible for budget & expenses, purchases, cost control, maintenance and supervision

❖ Administer & control Office utility & facility management, Stationery, Inventory and Assets management

❖ Office Vehicle and travel booking administration, fuel & maintenance control and supervision

❖ Periodical meeting action plan and necessary follow up/ review of the same for effective implementation of overall administrative issues

❖ Design and implementations of various formats like PO, Check lists, Inventory, Stock maintenance, equipments check list, requisitions, etc.

❖ Supervision & administer of employees grievances, welfare, disciplinary and service matters

HUMAN RESOURCE:-
❖ Interaction with employees to ensure improvement in productivity, strategic meeting with union and communication to them as per the organizational needs. Organizing and conducting meeting of various committees which includes workers and executives etc. to maintain Employees Personal Database, Staff Welfare activities, recognition and reward, periodical appraisal recommendations etc.

❖ To assist in Implementation of System and structure of job responsibilities being allocated to any employee, periodical review thereof with necessary enhancement in responsibilities wherever required duly approved by the authority

❖ Joining & Induction: Supervision of List of candidates (after categorization) formally selected for interview, their criteria for selection, raising interview calls, taking care of the newly selected candidates, issuing appointment letters, completing their Joining formalities, etc. for new...

Qualifications & Certifications

MSW

IGNOU

Economics, Political Science

Sambalpur University

Bachelor of Arts

BOARD/ UNIVERSITY

Education

Govt. College

Board of Secondary Education

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