Abrahams - Office Manager - Cape Town, WC, South Africa

Omelia Abrahams

Cape Town, WC, South Africa

Services

Office Manager

  • Full time
  • Part time
  • One time
  • Contract
  • Temp

Summary:

With 20 years experience of advanced office management skills within the Department of Communications and in the process of completing my Administrative Management (Gen) National Diploma at UNISA, my abilities and work experience are in-sync with your requirements. Being a service-focused and hardworking office support professional with a vast knowledge of the office environment, I have expert interpersonal and communication skills and have a reputation for dependability, honesty, dedication and enthusiasm. I provide premium service to both internal and external customers.
I am acquainted with the corporate environment, government policies, processes/procedures, and have a good grasp of management of budgets and record management. I have also earned consistent commendations on my office management proficiency.

Having the confidence that I am qualified to organize and manage and to create a smooth-running office in order to anticipate the executives’ needs, I will strategically follow through on all details and tactfully handle sensitive situations.

Work History

CHIEF DIRECTOR

RADIO FREQUENCY SPECTRUM

From May 2013

27 May 2013]
ICT INFRASTRUCTURE DEVELOPMENT
WORK EXPERIENCE AND DUTIES:

• Provide office management, secretarial and administrative support to the Chief Director in order to ensure that the office of the Chief Director is run efficiently and effectively.
• Service-focused, skilled and hardworking office support professional with 19 years of experience as an office manager, executive secretary, and administrative assistant.
• Ability to carry out tasks without supervision
• Manage the diary, screening telephone calls.
• Manage documents in order to ensure correct record keeping.
• Provide logistical support in the unit.
• Procure office supplies for the Chief Directorate.
• Preparing of Minutes to the Minister and DG, drafting of letters and memo's, internal and external correspondence, and responding to e-mail enquiries.
• Provide guidance to the Chief Directorate with regards to official correspondence within DoC.
• Monitor the entertainment expenses in the office.
• Provide communication support. Communicate and interact persuasively at all levels, internally and externally.
• Follow up on all decisions that relates to the Chief Directorate and ensure appropriate responses are provided in time.
• Arrange meetings and workshops for national and international delegates. Preparation of refreshments at meetings.
• Updating the database
• Typing of documents editing and structuring. Handling incoming and outgoing correspondence.
• Chief User Clerk.
• Keep track & follow up on progress of documentation, files and tasks.
• Sending out invitations and following-up with stakeholders on attendance. Ensuring registrations of participants.
• Taking minutes at meetings.
• Arrange travel & accommodation national and international for all staff in directorate, and submission of claims for S&T.
• Prepare PowerPoint presentations.
• Maintain and update filing system

PERSONAL ASSISTANT / SENIOR ADMINISTRATIVE OFFICER

ICT INFRAST

August 2005 - May 2013

DEVELOPMENT) [01 Aug. 2005 - 24 May 2013]

WORK EXPERIENCE AND DUTIES:
• Provide efficient & effective personal assistant, secretarial & office management support service by managing all administrative functions associated with the Director's role.
• Ability to carry out tasks without supervision.
• Screening telephone calls.
• Manage Director's diary and arrange office meetings.
• Taking minutes at meetings and preparation of refreshments.
• Communicate and interact persuasively at all levels.
• Co-ordinate administrative matters in respect of HR, Finance, and Supply chain Management.
• Liaise with stakeholders, other government Departments and internal staff/other units at all levels on various issues.
• Provide project assistance and coordination.
• Provide and draft reports for input into the ITU-T newsletter on Study Groups 2, 5, 11, 15 meetings.
• Research ICT projects in the e-government directorate to support the section. Compilation and research of information
• Consolidate and submit all project status reports.
• Assist with tender evaluation processes, preparation of confidential information/documents and arrange evaluation meetings.
• Tactful handling of sensitive, confidential issues; ability to resolve customer complaints; and timely completion of polished, executive-level reports and presentations.
• Secretariat at committee meetings - Planning and organising, setting up of venue arranging refreshments, manage printing of documents for all participants and distribution of meeting packs.
• Convene functions, meetings, workshops, and conferences and assist with administrative and secretarial tasks at these events.
• Arrange national and international travel & accommodation, submission of claims for S&T.
• Typing documents, editing and structuring. Preparing of Minutes to the Minister, drafting of letters and memo's, internal and external correspondence.
• Collate performance assessments from all staff and submit to HR.
• Procurement and maintenance...

SECRETARY / SENIOR ADMIN OFFICER

TELECOMS POLICY

November 1997 - July 2005

WORK EXPERIENCE AND DUTIES:
• Office management - administrative and secretarial tasks. Secretary to General Manager.
• Take minutes at meetings.
• Communicate and interact persuasively at all levels.
• Liaise with stakeholders, other government Departments and internal staff/other sections at all levels on various issues.
• Draft and prepare Cabinet memorandum's (confidential doc's), internal memo's, Minute's to the Minister, Preparation of documents, drafting internal and external correspondence.
• Collate information from all Deputy Director Generals & systematically prepare files & forward to the Minister.
• Arrange domestic and international travels and prepare S&T claims.
• Monitor the budget & allocate of funds for the unit.
• Convene all meetings, workshops, conferences, functions.
• Secretariat at meetings/committee meetings.
• Events Management - July 2003 I have successfully convened a conference/colloquium of ± 500 people where I was responsible for arranging all promotional items, invites, meeting with the suppliers, flight arrangements for international delegates, ushering of international delegates, video recording of the event and transcripts, handling of highly confidential information/documents, of setting up of venue (5 star), arranging for refreshments/catering and managing printing of documentation, distribution of meeting packs for all participants.
• Procure office resources & services for the unit.
• Distribute & request information, such as policy documents, publications, reports, etc.
• Maintenance of the units automated equipment and other equipment.
• Produce & compile PowerPoint Presentations for Section, DG & Minister.
• Keep track & follow up on progress of documentation, files and tasks.
• Maintain and update the filing system.
• Provide administrative and secretarial support to the Director General, when required.
• Supervised and trained new secretaries reporting to the Chief Director.

SECRETARY TO SENIOR MANAGER - TELECOMS REGULATIONS

April 1994 - October 1997

WORK EXPERIENCE AND DUTIES:

• Telephone etiquette; Typing; Handle all incoming and outgoing correspondence; Maintain and update filing system; Managing Manager's schedule, appointments and meetings;
• Photocopying and binding of specifications for the licensing of telecommunications equipment on a daily basis; Selling copies of specifications; Handling of cheques and cash; Invoicing of the above sales; Preparing, distributing and filing of invoices of the specifications; Receiving and depositing payments of sale; Dispatch of application forms for licences on request.

EXECUTIVE SECRETARY

DEPARTMENT OF COMMUNICATIONS

I have 19 years and 7 months working experience at the DoC and worked in the following positions:

1. CURRENT POSITION: EXECUTIVE SECRETARY

Qualifications & Certifications

Unisa

Administrative Management I

UNISA

Business Writing Skills

Rosebank Business College

Rosebank Business College

Telecommunications

University of Witwatersrand

English

Himalaya Secondary School

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