Responsible for all secretarial and administrative duties, personal and corporate matters.Assist in company secretarial matters.Follow-up on urgent matters and issues raised during meetings.Manage meeting schedules, correspondences, reports, call screening, travel arrangements, handling private and confidential matters.Assist in drafting letters, memorandums and preparation of presentation.
Maintain a systematic filing system and safe keeping of important documents.
Translation of documents from Chinese to English and vice versa.
Maintain strict confidentiality and interact professionally with all levels of Management and staff.Undertake special assignments, ad-hoc functions and related duties as and when required.
Secretary for GM to Sports & Recreation
Tan Chong Motor Holding Sdn. Bhd.
From March 2011
Provide overall administrative and clerical support to departments or individuals.
Schedule meetings and arrange conference rooms.Alert manager about cancelations or new meetings.Manage travel and schedule.
Handle information requests.Prepare correspondence and stuff mail into envelopes.
Arrange for outgoing mail and packages to be picked up.Prepare statistical reports.Manage spreadsheets.Greet and receive visitor.Prepare confidential and sensitive documents.Coordinates office management activities.Determine matters of top priority and handle accordingly.Prepare agenda for meetings.Takes and transcribes dictation.Helps prepare office budget.Plans events and volunteer activities.Maintain office procedures.Coordinate travel arrangements, prepares itineraries; prepares, compiles and maintains travel vouchers and records.Operate office equipment, such as photocopy machine and scanner.Coordinate committees and task forces.Relay directives, instructions and assignment to executives.Receive and relay telephone messages.Direct the general public to the appropriate staff member.Maintain hard copy and electronic filing system.
Personal Assistant for 3 Department Senior Managers, for Finance & Account Service Division
Malaysia International Trading Corporation Sdn. Bhd. (Petronas Group Of Company)
April 2010 - February 2011
Implementation of overall administration and general affairs activities namely arrangement of various meetings requirements, scheduling appointments, and attending to telephone calls logistic preparation. Consolidate of leave plans, information on training & PPA, preparation & distribution of required document, and management of filling system to ensure smooth & continuous operation of Finance Division, and Bosses personal matter (Bills, Payment, Credit Cards, and etc)
Admin Assistant for HR Department
Roche (Malaysia) Sdn. Bhd.
January 2010 - March 2010
To assist department and office matter and requirement, reports (travelling, medical expenses) time management administration (summary), Leave recording, Birthday related activities, Staff Maternity Gift, preparation of punctuality reports, and to update the maintenance record.
Personal Assistants cum Admin Account Assist for Director
Magnatron Sdn. Bhd.
September 2009 - January 2010
To record all the balance ship, account statement, office task, end of the month utilities total, petty cash, employee personal matter (credit cards amount, bank statement, schedule, appointment with client, laundry and etc).
Qualifications & Certifications
DIPLOMA IN SECRETARIAL SCIENCES
POLYTECHNIC SULTAN HAJI AHMAD SHAH KUANTAN (POLISAS)
Sekolah Menengah Kebangsaan Gunung Rapat
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