Tau - Typist - Waterkloof Glen, Pretoria, South Africa

Ntsiki Tau

Waterkloof Glen, Pretoria, South Africa



  • Full time
  • Part time
  • One time
  • Contract
  • Temp


I can type 60 wpm. I type accurately with less amendments

Work History

Personal Assistant / HR Office Administrator


From November 2009

• Compiling, preparing and formatting HCM reports for EXCO and Board meetings
• Providing administrative support, including organising the offices, assisting with the preparation of presentations and processing all claims and invoices
• Establishing and maintain efficient administrative systems for co-ordinating work including all information interfaces
• Managing the diary of the Senior Executive: HCM and scrutinising telephone calls and visitors
• Draft and manage responses to some of the correspondence as directed by the Senior Executive: HCM
• Develop, utilize and maintain an efficient filling system
• Organise and plan meetings, record and action the proceedings of strategic tasks into line responsibilities
• Co-ordinate meetings and travel arrangements of Senior Executive: HCM and the division
• Responsible for ordering stationery, lunches as well as the actual catering thereof, for meetings scheduled
• Liaise with other clients, government department and agencies
• Advice the Senior Executive: HCM on pertinent organisational and administrative issues
• Required to conduct follow-ups of the work for the office of the Senior Executive
• Handle confidential documents with utmost discretion
• Remain up to date with policies and procedures of the division

Position reports to: Senior Executive: HCM & Transformation

Reason for leaving / wanting to leave: Company Restructuring

Personal Assistant to Managing Director & General Manager


September 2007 - October 2009

Secretarial Support Services:
• Typing of reports, memo's, letters and e-mail for the MD and GM
• Co-ordinate and prepare monthly reports and presentations
• Screen telephone calls, take messages, answer queries and refer customers to appropriate person
• Manage the nature and priority of customer contacts into Managing Director and General Manager's office
• Photocopying and faxing of documentation
• Drafting replies to letters received in a style and manner appropriate to the office
• Maintain an up to date filing of all documents
• Receive all visitors in a courteous manner and offer assistance when required
• Schedule the Managing Director's visits, meetings as per required dates
• Manage the Managing Director's and General Manager's diary, priorities and maximize their time allocation
• Open incoming mail addressed to the company and submit statements, cheques and invoices to the finance department
• Preparing prices for the finance manager and compile updated files
• Schedule meetings, provide clients with directions to the company where necessary
• Make sure meeting rooms are well prepared for meetings
• Prepare documents and information required for meetings
• Prepare and circulate agendas, set-up presentation equipment
• Taking and typing minutes if required
• All routine meeting are correctly diarised
• Organise catering requirements
Travel Arrangements:
• Manage travel arrangements, decide on the best air travel/routing both domestic and international
• Arrange accommodation, transport (car rental) and airport transfers
• Compile a monthly travel report
• Initiation and completion of expense claims

Position reports to: Managing Director & General Manager

Reason for leaving: Career growth in a new environment/department

Personal Assistant


July 2007 - October 2007

• Prepared monthly migration reports and distributed to respective managers
• Typed proposals, quarterly reports and agendas for board meetings
• Screened calls for the General Manager and taking messages
• Ordered flowers for the reception area on weekly basis
• Scheduled appointments for the General Manager and managing his diary
• Switchboard duties twice a week
• Taking and typing of minutes
• Events co-ordinator for internal functions

Position reports to: General Manager

Reason for leaving: Working conditions were not conducive

Secretary / Database & Unit Administrator


December 2004 - June 2007

Secretarial Support Services:
• Provided secretarial support to the MCD
• Diary management of the MCD using Microsoft Outlook
• Drafted and typed reports, proposals and other general documents
• Prepared necessary reports for the MCD for the meetings with NBI Board members and NBI Provincial Board members
• Travel arrangements, booking of accommodation and car rentals for the MCD
• Set up meetings for the MCD and taking minutes
• Ensure that leave forms were accurately recorded and submitted to the HR on monthly basis
Database Administrator:
• Maintained and updated the NBI database on daily basis
• Input of the new information supplied into the database
• Checked that all media contacts and members details were correct
• Reported to the MCM on number of returns
• Immediate update on returns
• Electronic filing record of all Quick Briefs (newsletter)
• Sent out Quick Brief newsletter on weekly basis
Unit Administrator:
• Ensured that the Unit's attendance register was kept up to date daily
• Attended to stationery requirements for the unit
• Assisted with internal and external phone calls when unit members were not available
• Sourced out information for the Events Officer through database
• Assisted the MCM with the distribution of publications when having internal or external events
• Ensured that he filed presentations and speeches were available to the MCM earlier before going to a meeting
• Ensured that media packs were always available for employee when going to meetings
• Assisted the Events Officer with registration at all Events

Position reports to: Communication & Marketing Director

Reason for leaving: Travelling distance

Personal Assistant

May 2003 - November 2004

(3 Directors)
• Provided an effective support to the Directors
• Screened incoming calls
• Took messages for the Directors and their departments
• Liaised with clients on a national level (telephonically and socially)
• Arranged travelling, accommodation and car rentals for the Directors and their departments
• Managed their diaries
• Typed proposals, reports and financial statements
• Faxed, photocopied and scanned documents
• Arranged internal meetings for the unit and the director
• Took minutes, typed and filed the updated minutes
• Responsible for internal training, arranged training rooms, register, refreshments and training resources (e.g laptops, projectors etc)

Receptionist / Assistant Administrator

December 2001 - April 2003

• Managed reception front line
• Operated switchboard
• Handled general enquiries
• Handled incoming calls and outgoing mail
• Printed out telephone bills on monthly basis
• General typing
• Supported with filing system

Personal Assistant


June 2000 - November 2004


General office admin

June 2000 - November 2001

General Office Administrator
• Typed letters to all KPMG bursary holders on monthly basis for HR manager
• Administrative assistance to the HR Manager
• Fax, photocopy and post letters for the HR Manager

Position reports to: Unit Directors

Reason for leaving: Career growth / better salary

Qualifications & Certifications

Office Management

Tshwane University of Technology

Ngaka Maseko High School


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