Latiff - Office Manager - Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Noriah Latiff

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Services

Office Manager

  • Full time
  • Part time
  • One time
  • Contract
  • Temp

Work History

PA TO CEO & OFFICE MANAGER

ENVIROVERKS (M) SDN. BHD

From February 2013

Personal Assistant to CEO
• Screening telephone calls, enquiries and requests, and handling them when appropriate as well as meeting and greeting visitors at all levels of seniority;
• Prepare correspondence on behalf of the CEO, including the drafting of general replies
including correspondences in English & Bahasa Melayu;
• Liaising with clients, suppliers and other staff as and when required;
• Receive and control incoming correspondences, emails, faxes and to liaise with Head of
Departments on pending matters as and when necessary;
• Undertake any other duties as requested by the CEO;
• Monitoring office staff on their day-to-day duty;
• Organize office function as and when required;

Office Manager
• Handle Human Resource & Administration of the Company.
• Organize and supervise all of the administrative activities that facilitate the smooth running of the office;
• Organizing the office layout and maintaining supplies of stationery and equipment;
• Prepare monthly payroll for Company's employees;
• Overseeing the recruitment of new staff, including training and induction;
• Respond to customer enquiries on products & services offered by the Company;
• Respond to any customers' complaints;
• Managing filing systems of the company between Departments;
• Internal Auditor for Company's MS ISO 9001:2008 certification;
• Handling Operations schedule as and when required by the CEO;
• Prepare necessary Quotation and sent out to potential clients;
• Working hand in hand with Managers from different department;

OFFICE MANAGER

AGENSI TERAJU SDN. BHD

August 2011 - October 2012

Advised Directors on matters pertaining to the company's day to day activities during Board of Directors meeting held once a month;
• Taking minutes during meetings with Directors;
• In-charge of simple accounts / banking of the company;
• Liaise directly with the government bodies for any activities to be done by the company such as seminars etc;
• Handle every detail on administration matters for the company from opening of the
Company till present;
• Assisting the Company Secretary for matters pertaining to the secretarial matters and liaise
directly with ROC;

Head of Legal & Secretarial Department (Assisting an Outsourced Co Secretary)

Federal Power Sdn Bhd

August 2011 - October 2012

- maintaining the secretarial and legal files;
• Liaise with internal and external parties to ensure the job done as expected is executed
accordingly;
• Handling the preparation of Board Papers and AGM as and when the meeting is to be held;
• Ensure that Legal & Secretarial Department is managed effectively with close monitoring of all legal and secretarial documents are in order;
• Liaise personally with ROC as and when necessary;

MANAGER

HR & ADMINISTRATION

January 2011 - July 2011

Responsible for the management of all the matters related to human resource, administration,
personnel and establishment of the Company in line with the policies of the company in order to maintain high standard of personnel management in the respective departments and units that
enhance and maximize the human resource and personnel contribution to the Company's goals.
• Managed the team in the Human Resource and Administration Department to achieve their
individual job functions and responsibilities related to employee's services, compensation,
benefit and industrial relation etc;
• Handle recruitment and selection of new personnel;
• Provided supports to other Departmental and unit heads in relation to human resource and administration matters - reports during Head of Departments Meetings which was held
fortnightly;
• Ensured high standard of discipline and integrity of the personnel is maintained as well as dealt with all the grievances, disciplinary and legal matters related to personnel - especially
handling problems with Union workers;
• Assisted the management to minimize variable cost and expenses related to employees in the cost and profit centre;
• Communicated, informed and liaised with all the departments and personnel on all matters and information related to personnel and other affairs of the Company as may be required by the management;
• Prepared Board Paper for Human Resource & Administration Department to be tabled during Board Meetings;
• Attended Management Meetings held once a month.

PA TO EXECUTIVE CHAIRMAN

FEDERAL POWER SDN BHD

April 2007 - December 2010

Screening telephone calls, enquiries and requests, and handling them when appropriate as well as meeting and greeting visitors at all levels of seniority;
• Responsible for EC's personal accounts and handle his personal properties as required by the EC if possible;
• Prepare correspondence on behalf of the EC, including the drafting of general replies;
• Liaising with clients, suppliers and other staff as and when required;
• Organizing and maintaining diaries and making appointments externally and internally
including with government bodies as and when required by EC and Directors and ensure guests meeting with EC are well taken care of;
• Receive and control incoming correspondences, emails, faxes and to liaise with Head of
Departments on pending matters as and when necessary;

PA TO EXECUTIVE DEPUTY CHAIRMAN - YBHG DATO' DR ABDUL RAZAK BIN ABDUL

WONDERFUL WIRE & CABLE BERHAD

September 2004 - March 2007

• Screening telephone calls, enquiries and requests, and handling them when appropriate;
• Responsible for EC's personal accounts and handle his personal properties as required by the EC if possible;
• Prepare correspondence on behalf of the EC, including the drafting of general replies.
• Liaising with clients, suppliers and other staff as and when required;
• Organising and maintaining diaries and making appointments externally and internally
including with government bodies as and when required by EC and Directors and ensure guests meeting with EC are well taken care of;
• Receive and control incoming correspondences, emails, faxes and to liaise with Head of
Departments on pending matters as and when necessary;
• Keeping and maintaining office filing;
• Arranging travel and accommodation including visa application if required for EC and
Director's overseas business trip;

Apart from these responsibilities, my job also demands to take care of small yet, important matters like checking on the stationery, writing minutes, taking dictations managing EC's personal accounts and handled EC's unofficial work including his family such as yearly roadtax for family vehicles, EC's
children welfare etc.

EXECUTIVE SECRETARY TO EXECUTIVE DIRECTOR

WONDERFUL WIRE & CABLE BERHAD

January 2003 - August 2004

• Managed MD's diary and appointments;
• Assist MD to manage input and output, workflow and office deadlines;
• Take and relay accurate and timely messages from telephone callers, and answer queries
where possible;
• Collect and open all mails addressed to the MD;
• Take minutes of meetings as and when required;
• Draft and type all MD's correspondences as and when required;
• Liaise with relevant individuals, external organisations etc to arrange meetings, prepare
agendas and draft minutes;
• Maintained a comprehensive filing system;
• Co-ordinate MD's and other Directors business trip such as reservation of flight and accommodation;
• Arrange transportation for MD / Directors as and when necessary;

Human Resources Department
• Handle part of human resource and admin functions of the company which includes
prepare payroll, recruitment & interview, maintain personnel records & files, check medical
expenses, attendance & leave administration, insurance related matters, etc.
• Liaise with the local authorities and government departments for labour and admin related
matters, etc.
• General office administration & maintenance related matters, etc.
• Other ad-hoc assignment from time to time.

EXECUTIVE SECRETARY TO MANAGING DIRECTOR - YBHG DATO' DR ABDUL RAZAK

IDRIS HYDRAULIC (MALAYSIA) BERHAD

March 2001 - December 2002

BIN ABDUL

• Prioritized and managed multiple tasks simultaneously and follow through on issues in a
timely manner;
• Open, sort and distribute incoming correspondence including faxes and emails;
• Arranged travel schedule and reservations local and overseas business trip for MD and
Directors when required;
• Provide professional and efficient secretarial and administration support to MD and
Directors;
• Handled private and confidential matters for MD including his family welfare;
• Maintained good general filing systems;
• Make preparations from planning and preparation of meetings and presentations etc;
• Assist directly with Merger and Accusation scheme team during merger of insurance
companies (subsidiary of Idris Hydraulic Berhad);

Apart from these responsibilities, my job also demands to take care of small yet, important matters like checking on the stationery, writing minutes, taking dictations managing MD's personal accounts and handled MD's unofficial work including his family such as yearly roadtax for family vehicles,
MD's children welfare etc.

EXECUTIVE SECRETARY to EXECUTIVE DIRECTOR

PETALING TIN BERHAD

March 1997 - February 2001

• Secretarial duties such as screening and answering telephone calls and taking messages,
receive and control incoming correspondences;
• Organize and maintain office filing;
• Meetings: Organized group and inter-department meetings;
• Making reservations of flights & hotel (Local & Overseas);
• Assist Senior Manager - Finance & Accounts as and when necessary on typing and arranging of appointment to be attended by my immediate boss;
• Assist the Manager - Finance & Admin on compiling proposal to bankers;
• Assist the Group Finance & Accounts Department typing their daily letters to bankers and monthly reports;
• Get-together: Organized get-together such as farewell, welcoming cocktail, promotions, annual
dinner and any special gatherings;
• Work in a team for launching of company's products;
• Liaise directly with departmental managers on pending matters;
• Arrange for visa application (if required) for Directors' overseas business trip;
• Arranging for boss's appointments, meetings, functions such as lunches, dinners etc;
• Responsible for computation of payroll/benefits for staff while with Petaling Tin Berhad;
• Attending to administration requirements as and when necessary such as to get quotation
occasionally on office equipment to be purchased, quotation on stationary;
• Keep records on cheque received from subsidiaries for bosses in HQ to sign;
• Assist the Manager from Secretarial Department on tender invitation to bidders as and when task arises;

SECRETARY TO GENERAL MANAGER - ENCIK ABU BAKAR BIN BAPOO

SHOWA LEASING (M) SDN. BHD

February 1991 - February 1997

• Daily Secretarial duties including arranging appointments, meetings, lunches, golf etc;
• Translation of letters from English to Bahasa Malaysia and vice versa;
• Handling his flight/hotel reservation and prepare his itinerary for his overseas/domestic trips as and when necessary;
• Organized Managers meeting held once in six months from all branches;
• Arranged for staff attending seminars or training;
• Assisting Accounts Department on typing and do simple accounts on their monthly accounts
reports;
• Responsible to liaise with Registrar of Companies (completing forms and drafting letters in
Bahasa Malaysia);
• Attend to Managing Director's requirements on secretarial duties during his secretary's
absence;

STENOGRAPHER assisting PERSONAL ASSISTANT

PROJEK LEBUHRAYA UTARA SELATAN BERHAD

September 1988 - January 1991

• Screening and making calls for CEO;
• Drafting simple letters and memo in English and Bahasa Malaysia;
• Arranged appointments, meetings, lunches, dinners, golf etc;
• Photostating, faxing and filing of documents;
• Managing boss's personal and family matters as and when necessary (assisting the personal
assistant);
• Making flight arrangements and hotel reservations for his trips in the absence of the Personal
Assistant;

Projects

Office Manager / Personal Assistant / Head of HR & Admin

I’m a fair and warm hearted person with determination and the desire to excel in my work. I’m a trustworthy person and a very loyal employee. I’m a person that able to face work challenges and take it on by going an extra mile. I believe with my extensive experience as a PA, Office Manager, Head of HR & Admin, I’ve developed a high level of tolerance and the ability to accomplish my tasks and I will definitely able to contribute to your company’s growth.

I am very comfortable with systematic style of management and good communication between staff and superior.

As a good superior, one should always have good communication with subordinates. Understand their problems if any and to be together in solving problems and facing any obstacles to have the best end result.

Qualifications & Certifications

Diploma in Scretarial Science

Universiti Teknologi MARA

Education

School of Secretarial Science

Education

Universiti Teknologi MARA

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