Mathebula - Office Clerk - Johannesburg, GP, South Africa

Nkateko Mathebula

Johannesburg, GP, South Africa


Communication Written communication skill evident in reports, correspondence. Verbal communication skills evident in presentations, managing conflict, selling, dealing with customers, active listening, meeting participation and negotiation.
Strong work ethic/diligent Hard working, works extra hours, completes projects before time, takes on more than others, does more than required, maintains a high quality of work, imposes own standards of excellence, works without supervision, follows up on own.
Organizational and planning skills Evident in time management, prioritizing, using resources effectively, meeting deadlines, multi-tasking, dealing with competing demands, achieving objectives and goals, setting targets, maintaining schedules and calendars, optimal use of available resources, coordination of resources to complete projects.
Flexible and adaptable Able to change activities and priorities to meet new demands, willing to learn new skills and knowledge, make a positive effort to accept changes, able to work and communicate effectively with diverse people, willing to work in different environments, willing to attempt new tasks.
Decision-making/judgment Gather the necessary information to make a sound decision, come up with viable alternatives, consider pros and cons for each, fully commit to the best action, follow through on decision.
Problem solving Able to identify and define problems, analyze problems to find causes, find possible solutions, consider the possible outco


Office Clerk

  • Full time
  • Part time
  • One time
  • Contract
  • Temp


I am a hardworking, motivated and professional, highly dedicated with good interpersonal skills. I have 12 years’ experience in admin, I am currently working as HR Admin and Filing clerk, with good Educational background and I am a computer literate, who is still studying Human Resource management (DIPLOMA) I enjoy motivating and encouraging others and operating within any given team environment, also to work independently without supervision, I am a team player , reliable and who is focused on achieving high level of success in my life, by being motivated and always willing to learn more and to extend my knowledge and work ethics.
I am a fast learner and will do more than what is expected from me in the organization, I am committed to my work and innovative to reach my goals set for me to achieve. I am a goal orientated person and planning is one of my strong characteristics.
I am up for challenges and growth opportunity, also to utilize my skills. I am a person who take criticism as a change and growth to my work. I am also willing to work overtime as requested and to give the best of the skills I have obtain and with the experience I intend to excel under pressure and able to function on my own, I enjoy the stimulation and satisfaction of being part of a team, regard myself as valuable asset and confirm that I can develop and add more value to your organization , I value honest, integrity and punctuality. Excellent service is my business, with smile I make my work to over flow and always aiming to realize my ambitions and very passionate about my work that I can do more and contribute in order for the organization to grow, I always monitor my work to be up to date and always make sure I reach my goals and target before the deadline reach. I deal with confidential information and I make sure I don't disclosure the information, I always competent and maintain work ethics. I have good communication skills, time management skills, I have friendly approachable manner

Work History

Hr. Admin & Filing Clerk

Combined Private Investigation (CPI)

From August 2012

• Responsible of Contracts
• Add new material to file record and create new records
• Maintain and develop the personnel filing system
• Create labelled Cabinet
• Assist Hr. manager as requested
• Answer questions about records and files
• Perform Periodic Inspection of materials in the files
• Send new personal files to payroll
• Employment confirmation
• Induction
• Arrange Training material
• Schedule and add late attendance
• Keep a list Frequently asked questions
• Identify and register a request or suggestions regarding training
• Escalate problems and question
• Ensure that attendance list are available and check daily
• Ensure training evaluations are completed and submitted
• Handing Contract to the employee & make sure is signed
• Responsible of cabinet keys.
• Scanning EEA1 & ID'S for Tender purpose
• Relieving Receptionist
• Arranging boardroom for the training and meetings
• Maintain confidentiality information and document
• Screening calls
• Perform general duties such as typing, operating office machines and sorting mails
• Track materials removed from files in response to request from authorised users
• Scan or read incoming materials to determine how and where they should be classified or filed
• Assign and record or stamp identification numbers or codes to index materials for filing
• Gather materials to be filed from departments or employees
• Binding and distribution of final reports
• Ordering of equipment and stationery for the unit
• Track materials removed from files to ensure that borrowed files are returned, using logbooks or computers to record
• Record Keeping of training attendance Register for Human Resource Group
• Attend Monthly Sheq Meetings
• Developing Report as needed

Order Processor Admin Clerk

Sahara Computers

February 2007 - July 2012

• Processing daily orders
• Making sure the orders is authorized with correct prizing
• Track & trace of orders with couriers
• Phone supplier for outstanding orders
• Amending sales orders & invoices
• Creating daily Shipping spread sheet with designation of the orders
• Handle hand delivery documents
• Querying orders for the customers
• Attend Hijacked orders to replace them and claim from the couriers
• Receiving POD'S from the courier
• Run due dates on POD'S, Phone all outstanding deliveries from supplier and provide feedback
• Complete all GRV'S and invoice match on the day received
• Scanning Pod's into the system
• Handling Missing Stock
• Booking the stock for repairs
• Logging customer complaints
• Claim the lost parcel from the courier
• Filing physical orders
• Attend late delivery of stock to the customers
• Capturing daily waybills on the shipment spread sheet
• Fax through all orders placed for the day to supplier-attach confirmations
• Filing credit note, Invoices and Physical orders & Retrieval of documents
• Ensuring that document are compatible
• Update receiving register on the day received
• Logging job's for customer complaints on the v-tiger
• Arranging stock for swop-out, faulty components, and credit
• Attending Dead on arrival stock that was sent to the customer broken
• Arranging fetch and repair stock with the couriers
• Printing sales orders and tax invoice
• Ensure correct pick up of stock
• Faxing quotation to the customer and do the follow up • Dealing with Missing stock for the customer
• Booking of stock confirming and coordinating the clients
• Ensure all the daily booking is recorded in the system
• Entering stock item in the system
• Recording serial number where applicable
• Organising stock on shelves and buckets
• Booking of stock confirming and coordinating the clients


Vodacom Repairs Mmabatho

April 2002 - January 2007

• Processing orders
• Keep records of Account payable received
• Customer Care & General Administration
• Office Filing, Ensuring document are compatible
• Scanning and retrieval of documents
• Place orders & obtain quotations for materials including general office duties
• Creating daily shipping and receiving spread sheet
• Spares forecasting

Qualifications & Certifications

Business & Office Administration

Qualitas Career Academy

Havatech College

Bankuna High school

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