Thapan - Recruitment & Selection - Vietnam

Nitin Thapan

Vietnam

Services

Recruitment & Selection

  • Full time
  • Part time
  • One time
  • Contract
  • Temp

Work History

Assistant Manager- HR

National Institute for Smart Government

From May 2012

Roles & Responsibilities
o Recruitments & Onboarding
o Managing complete recruitment life-cycle for sourcing the best talent from diverse sources after identification of manpower requirements.
o Executive Search through Company Database search, Job Portals, networking, referrals & agencies.
o Screening candidates through Preliminary interviews.
o Coordinating with the project heads on technical screening.
o Traveling across locations in India to organize the panel interviews.
o Conducting final HR Round Interview & Salary negotiation.
o Managing complete joining and orientation formalities of the new employees.
o Updating them on the HR Policies & attend to queries on any HR issues

o HRIS & MIS
o Coordinating with team on HRIS software for recruitment, new hire mapping, leave management & exits.
o Delivering trainings on HRIS as & when required.
o Maintenance of Employee MIS wr.t. new joinings, confirmations, contract renewals & exits.

o Payroll Inputs
o Ensuring timely payroll inputs for joining, transfers, parental insurance, LWP & exits.

o Employee Benefits Schemes
o Taking care of Group Mediclaim & Personal Accident Insurance.
o Provides the monthly data of new joiners & resigned employees to the Insurance Broker (TPA).
o Regular meetings with the TPA to streamline & simply the processes for employees & handling escalations.
o Acting as an escalation point for any disconnects.

o Probation Confirmation & Contract Renewals
o Following up with the State Project Heads for the feedback on probation confirmations & contract renewals to issue the letters accordingly.

o HR Audits:
o Ensuring maintenance of Personal files & various data sheets for conducting HR audits.

o Employee Grievances & queries
o Handling grievances, queries, disciplinary issues & potential violation by taking corrective actions.

o Employee Separation & Retirals
o Conducting Exit Interviews,
o Clearances w.r.t. company assets & facilitating F&F Input to the Accounts Team.
o Issuance of...

Human Resource Specialist

Macmillan India Ltd

January 2011 - May 2012

Period: January 2011 - May 2012.

Roles & Responsibilities
o Recruitment & Onboarding
o Executive Search through Company Database search, Head Hunting, Job Portals, networking, referrals & agencies.
o Screening the candidates, scheduling interviews & coordinating with the technical teams for the panel interviews.
o Salary negotiations for selected candidates & closing the job offers within the suggested fitment scales and time-lines.
o Managing complete joining and orientation formalities of new employees.

o HRMS & MIS
o Handling & coordinating with team on HRMS software for confirmation management, recruitment, leave management & exits.
o Delivering trainings on HRMS & other software as & when required.
o Maintenance of Employee MIS.

o Employee Grievances & Employee Engagement
o Handling grievances, queries, disciplinary issues & potential violation by taking corrective actions.
o Initiating & coordinating employee engagement activities.


o Employee Benefits/Referral Schemes
o Taking care of Group Mediclaim, ESIC & Employee Referrals.

o HR Audits & Payroll Inputs:
o Ensuring the maintenance of Personal files, Employee data & conducting HR audits.
o Ensuring timely payroll inputs for joinings & exits.

o Employee Separation & Retrials
o Conducting Exit Interviews.
o Facilitating Payroll Input to Corporate HR & Accounts.
o Facilitating Provident Fund Transfers & Withdrawals.
o Gratuity Funds processing for ex-employees.

Achievements / Process Improvements
o Facilitated issue of temporary & smart card to all employees in Delhi & Noida who fall under the ESIC coverage.
o Successfully ensured all required standards are met for external auditors via internal HR audits & follow up.
o Prepared induction kit to be given to the new joiners.
o Appreciation for streamlining the recruitment database & referral tracker.

HR Coordinator

On the payrolls of Kelly Services

October 2008 - December 2010

Roles & Responsibilities
o Induction & Joining Formalities:
o Identifying the group size & finalizing the schedule accordingly.
o Coordinating with admin team for arrangements at venue for seating arrangements, refreshments, cabs & stationary.
o Getting the Induction Feedback forms filled by the applicants & feedback analysis.
o Getting the joining kit filled & providing company orientation to new joiners.

o Employee Benefits Management:
o Medical Insurance, Company Leased Vehicles & Company Leased Accommodations for expats & relocation of new joinees.
o Facilitating Insurance benefits (Group Personal Accident, Group Term Life Insurance, and Mediclaims).
o Provides the monthly data of new joiners & resigned employees to the Insurance Broker (Marsh India Ltd) to be given to the Insurance TPA (FHPL).
o Facilitating Medical Insurance Broker for processing the death insurance claims with respect to entire necessary documents & approvals from NSN.
o Providing details of the parental insurance premium deductions details every month, every new CLV Application & CLV closures, every new CLA application, extensions & closures.
o Facilitating the employees on new CLA Applications, Extensions & closures.
o Providing necessary approvals of relocation quotations to the employees, handling escalations & payment of movers & packers.


o Employee Separations:
o Conducting Exit Interviews.
o Taking clearances from different teams in terms of company assets.
o Facilitating F&F Input to Accounts team w.r.t. Parental Insurance, Gratuity, CLV, CLA etc.

Achievements / Process Improvements
o Appreciation for initiating Data Reconciliation between Payroll & Finance.
o Improved Mediclaim Process by directly transferring mediclaim amount into employee's bank account.

Human Resource Executive

Zee Turner Ltd

April 2008 - October 2008

Roles & Responsibilities
o Recruitment & Selection.
o Induction & Orientation.
o Maintaining the Master file for the active employee database.
o Employee Mediclaims & ESIC.
o Issuing employment letters.

Process Associate (HR Representative)

Genpact

June 2006 - April 2008

Roles & Responsibilities
o Ensuring that all the ESIC forms are filled properly & submitted to the respective HR Manager within the given deadline.
o Ensuring that all the Appraisal forms are submitted to Line Manager & then to HR Team within the given deadline.
o Helping employees get their various HR issues resolved & arranging Pulses for the Team.
o Facilitating Referral Resume flow (Employee referral policy) & handle the issues around referral amount payouts.
o Updating employees on all the new HR Policies & attend to queries on any HR issues.
o Ensuring that the new joinees are informed on how to access & view their e-Payroll Slips.
o Updating employees about the Mediclaim process & Genpact sponsored Educational Courses.

Achievements / Process Improvements
o Got Bronze Award (7000 Cheers!) from the V.P HR- Genworth for maintaining zero miss in timely organizing leadership skips & have been proactively involved in updating the team on HR policies, handling HR Queries & ensures resolving them to the earliest.
o Awarded Best Buddy Associate for 2 consecutive months.

Qualifications & Certifications

Bharti Vidyapeeth University

H.N.B Garhwal University

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