Jayalath - Office Manager - Dubai, United Arab Emirates

Nimmi Jayalath

Dubai, United Arab Emirates


Office Manager


Experience in Executive Assistant and Office Management roles, mentoring and developing a small team of 16, with experience in office start-up and project management. Identifies and develops opportunities; innovates and makes things happen with a solid approach to achieving tasks. An individual who enjoys a challenge, a quick learner and possessing the ability to cope well under pressure as well as being a good team player. Accustomed to handling sensitive, confidential records. Demonstrated history of producing accurate, timely reports meeting guidelines. 10 years Middle East Experience.

Work History

Administrative & Executive Assistant

Hashoo Group

January 2006 - December 2007

o Managing and maintaining complex calendar and travel requirements
o Developing working relationships with internal staff and external clients and assisting their assistants to facilitate the flow of information and scheduling process
o Preparing weekly time sheets and expense reports
o Prepare client proposals, letters, memorandum and all correspondence
o Coordinate meetings, arrange conference bridges and prepare and circulate meeting agendas and materials; attend and minute meetings.
o Provide full administrative support and back up assistance to other Executive Assistants as and when required Administration related issues, registration and license of Companies.
o Maintaining company cars insurance and registration
o Prepare and follow budgets for personnel operations.
o Work involves organizing the flow of external incoming and outgoing information & mail and maintaining record of all documents.
o Arranging meeting, appointments and performing remedial action on complaints of customers in all properties
o Responsible for organizing Dinners and social events and designing invitation cards for such events.
o schedule appointments and maintain diary for chairman and President
o Transcribe, type and proof read highly confidential letters, memorandums, agreements
o Business and personal (including family) travel planning, secretarial duties, filing
o Management of business and social diaries including all meeting requests and logistics
o Office Manager with full jurisdiction over suppliers, contracts, HR and IT matters
o Co-ordinate schedules, appointments and bookings
o Handle customer inquiries and complaints
o Maintain a safe and secure working environment

Office & Administration Manager

Hashoo Group

From December 2003

(June 2008 till date)
Job Description:

Office & Admin Manager
o Responsible for the day today operations of the Dubai Office, ensuring a pleasing atmosphere for staff member and visitors
o Coordination with Group Finance and Accounts Department on critical cash Management functions including bills processing, Cheque preparation,
o Supervise the management and maintenance of all IT networks, Computers, office equipment, phones, machines, mailing systems and post -office boxes
o Plan and schedule office work assignment for administrative support staff and delegation of duties as appropriate
o Inventory control of office supplies, preparation and allocation of office Budget
o Handling and assistance in upper Management/Owners personal affairs (Residential bills, Family personal staff, Banking functions, Drivers and domestic staff
o Liaison with managers and staff to ensure compliance of office policies and standards.
o Efficiently manage company trade license, their renewal and cancellations.
o Manage all the Travel related needs of the management, Staff, guests, and visitors. Additionally organize meetings, appointments conferences as per management needs.
o Maintaining employees attendance record, leave, leave salary and HR related all the issues
o Help hiring Junior staff to the company and arranging the their agreements accordingly
o Interaction with the head of multinational, Diplomats and higher Government Official on the behalf of Chairman.
o Handling visas, and liaison with Embassies, Government Authorities like Jebel Ali Free Zone, Sharjah and Dubai Economic Department and Immigration Department.
o Preparing write-ups, Advertisements and organizing Media launch of Group's real Estate (Golden Palms) and other projects.
o Ensures the priority scheduling and consistent, on-time delivery of stakeholder expectations for the Office of the Chairman
o Provides executive assistance to the Chairman by ascertaining the priority of inbound documents, requests and...

Accounts Assistant

Hashoo Group

November 2003 - December 2005

o Handling petty cash, and purchases and inventory
o Handling Bank and cash
o Preparing monthly payroll for the entire office
o Maintaining Accounts and ledger, reconciliation with the bank statement, bookkeeping, managing telegraphic transfers and other bank related issues
o Reconciles invoices in due time
o Keeping monthly records of expenses and cash in hand
o Preparing procedures and documents on bank transfers and other related transactions locally and internationally.
o Monitoring various bank accounts of the company
o Independently handling Executive expenses
o Responsible for all the payables and receivable

Executive Secretary

Arab Light Group of Companies

May 2003 - November 2003

Job Description:

o Receive & transfer all incoming & outgoing International calls.
o Typing memorandum for posting at the company bulletin board.
o Assists/Entertains new applicants for exam and make schedule for interview.
o Business and travel arrangements to overseas and applying for visas accordingly for the General Manager & Finance Manager
o Handling incoming & outgoing communications and couriers with regards to the important documents
o Makes appointments for General Manager & Finance Manager
o Answers and makes telephone calls, receives and relay messages, etc.


Obaid Al Hotti Trading Company

September 2002 - April 2003

Job Description:

o Accommodate incoming calls and attend clients inquiry
o Arranging meeting, appointments and performing remedial action on complaints of customers in all properties
o Preparing and filling of legal and important documents.
o Reservation of tickets, Hotels & Desert Safari's
o Issuing manual Tickets (Kish Air)
o Negotiate with travel agents & hotels for the tickets fares and hotels rates
o Provide secretarial services to the office staff
o Typing of all company correspondence, transmitting messages over fax
o Operating Internet & Emails
o Handling all telephone calls and answer clients queries
o Takedown & forward messages
o Receive & dispatch Couriers, mail and postal
o Handling petty cash
o Receive visitors
o Ensure an organized filing system

English Teacher

Pioneer English School

January 2002 - August 2002

Job Description:

o Teaching Language (English, French) for primary students selected by the Department of Education in the Central Province of Sri Lanka
o Conduct trainings and activity based, practical English programme Island wide

English Teacher

Dharma Raja College

September 2001 - March 2002

Job Description:

o Teaching

Qualifications & Certifications

professional English

secondary English

Skillpages has been acquired by Bark.com!

Bark.com is pioneering the way people find local services. Skillpages is the world’s premier directory of service providers.

Find out more

Supported Countries
Choose your country