Moore - Administration - Johannesburg, Gauteng, South Africa

Nicole Joan Moore

Johannesburg, Gauteng, South Africa

Services

Administration

Summary:

- Able tp organize work priorities to efficiently deliver all requirements and meeting all deadlines timeously.
- Compile various business correspondence documents
- Filing & record keeping of databases are always up to date.
- Planning travel itineraries, arranging accommodation for meetings or conventions
- Above average knowledge of MS Word, Exceptional knowedge of MS Excel & medium knowledge of MS PowerPoint
- Planning, organizing and implementation of projects/programs
- Advanced experienced in general office procedures
- Advanced experienced in use of all office equipment
- Able to work as part of a team
- Type 120 wpm with 100% accuracy

Work History

Project Cordinator

Deloitte Consulting (Pty) Ltd

From September 2012

• Assisting in implementing new systems and procedures in various business units
• Registering invoice & credit note requests, ensuring they are coded correctly
• Monthly reconciliations
• Assisting in updating client information to ensure invoice requests are sent out correctly and timeously
• Distribution of queries to relevant Consultant’s and follow up
• Assisting with the facilitation of Evalex 30 Assessments, ensuring delegates understand what is required of them
• Cross checking information across several databases for Leadership Mirror to ensure accuracy and consistency of information

Project Coordinator

Deloitte Consulting (Pty) Ltd

September 2012 - September 2012

•Assisting in implementing new systems and procedures in various business units
•Registering invoice & credit note requests, ensuring they are coded correctly
•Monthly reconciliations
•Assisting in updating client information to ensure invoice requests are sent out correctly and timeously
•Distribution of queries to relevant Consultant’s and follow up
•Assisting with the facilitation of Evalex 30 Assessments, ensuring delegates understand what is required of them
•Cross checking information across several databases for Leadership Mirror to ensure accuracy and consistency of information

Executive Secretary

Ensign International Energy Services LLC

September 2008 - August 2011

• Supporting Area Manager, HSE Manager and 2 Drilling Superintendents
• General office administration
• Monthly statistical reports to clients
• POB Tracking
• Data Analysis
• Updating of Well Registers and Performance Tracking
• Collecting and delivering of documents when necessary to/from clients
• Tenders
• Updating In-House System (Pronto) with orders received

Executive Secretary

Ensign International Energy Services

September 2008 - August 2011

•Supporting Area Manager, HSE Manager and 2 Drilling Superintendents
•General office administration
•Monthly statistical reports to clients
•POB Tracking
•Data Analysis
•Updating of well registers & performance tracking
•Collecting & delivering of documents when necessary to/from clients
•Tenders
•Updating Pronto with orders received

Recruitment Consultant

Career Choice

February 2005 - March 2005

• Placing advertisements
• Interviewing candidates
• Client visits
• Liaising with clients
• Reference Checking

Recruitment Administrator

Hudson Recruitment (Australian Company)

January 2005 - February 2005

•Welcoming candidates
•Handling incoming calls
•Referencing checking
•General administration duties

Senior Sales Administrator

Sumitomo Corporation

March 2004 - July 2004

•Ordering stock from various overseas offices & suppliers (Various Chemical and Plastic Commodities)
•Receiving documents and forwarding them onto the Agent for clearing purposes
•Control of inco-terms and freight and shipping documents
•Compiling Purchase Memo’s to record stock in the warehouses
•Foreign Exchange Control – Booking of various currencies at relevant value dates
•Compiling Payment Memo’s to Trade Suppliers and Domestic Creditors as well as for contract and consultation fees
•Preparing Invoices for sales of stock
•Drawing up Sales and Purchase Contracts
•Compiling Sales Memo’s for the sale of stock
•Keeping Stock Control, Credit Flows, Sales & Delivery Charts as well as Stock in Transit
•Monthly Statements to all Trade Debtors, local and foreign
•Compiling Receipt Memo’s for payments received
•Liaison with Clients and Freight Agent at various warehouses, on pending shipments
•Preparing Pro-Forma Invoices where terms are “payment in advance”
•Keeping a record of SAS-S transactions (In-House Accounting System) on Excel
•Personal Assistant duties for Mr Morita (i.e Payment of his UIF and Telephone Account)
•Close interaction with Accounts and Treasury Department

Business Analyst

Deloitte

October 2003 - August 2008

• Overseeing Clients & markets as well administration thereof
• Ensure that material orders received from consultants are accurate, sent through timeously and include stationery where requested
• Handling queries, which include orders, delivery and costing
• Acting on and resolving queries, if possible or passing on to the relevant consultant
• Taking and distributing weekly meeting minutes• Preparing the weekly meeting pack
• Ensuring that debtors reports (JHB, KZN, PE, CPT) are also updated and received on time for weekly meetings.
• Effective record keeping of stationery requisitions, invoices, purchase orders, material orders, financial reports and weekly meeting minutes
• Travel arrangements
• Arranging and coordinating meetings
• Organising meeting venues and catering
• Generating and ensuring timely authorisation of purchase orders for all DDI related training interventions (nationally) and all general PES requirements (travel, catering, accommodation, etc)
• Updating client list
• Formatting presentations and proposals
• Ordering and ensuring timely authorisation of stationery requisitions for material orders and general team requirements
• Accurate invoicing on a weekly basis
• Send invoice database to debt controller on a weekly basis and to accounts on a monthly basis
• Ensure that invoices are delivered timeously and tracking delivery for debtors purposes
• Updating of debtors reports
• Ensure that financial reports are consolidated accurately on a weekly basis. These include:
o Billings and forecasting (including CT, KZN and PE)
o Work in progress (including Cape Town)
o Performance against budget
o Cross-practice sales
• Processing of relevant Associate invoices and bi-monthly
Processing of Development Link invoices
• Binding and sending out assessment reports timeously
• Binding of other documentation on request
• Research on request
• Providing SEC information on request
• Monthly update of stationery schedule

Recruitment Administrator

Relyant Retail

October 2003 - January 2004

•Setting up all the system and procedures
•Drew up service level agreements
•Psychometric testing
•Diary management
•Collating of statistical figures
•Write internal ads
•Deal with all response

Executive Personal Assistant

Deloitte & Touche Human Capital Corporation

July 2003 - October 2003

•Reporting to the Practice Leader (Partner)
•Assisting several consultants
•Monthly statistics
•Gross and Nett billings
•Preparation of SLA’s and Presentations
•Assisting with the compilation of candidates and presentation packs
•Updating the debtors records
•Setting up meetings
•Arranging flights
•Taking of minutes at meetings

Business Unit Administrator

Deloitte & Touche Logistic Solutions

December 2002 - June 2003

•Balancing Bank Statements
•Invoicing
•Filing
•Cash Book
•Typing
•Fuel Administration
•Reconciliation’s
•Financial Statements
•Organised meetings
•Managed 2 staff members based in Pretoria and Durban

Senior Personnel Assistant

Deloitte & Touche Human Capital Corporation

May 2000 - November 2002

•Supervise 2 Junior Personal Assistants
•Monthly statistics
•Training
•Stationery
•Management Reports
•Presentations
•Debtors
•Gross and Nett Billings
•Arranging appointments
•Screening calls
•Internal Advertisements
•Compiled the Relyant “Chain of Events”

PA to 2 Consultants
•General typing
•Call screening
•Faxing and filing
•Monthly statistics
•Deliveries
•Administering assessments
•Making appointments
•Stationery

Receptionist / Branch Secretary

Cozens

October 1998 - April 2000

•CV typing
•Reference checks
•Compiling of CV packs
•Advertising
•Monthly figures
•Assisting the consultants where necessary
•Switchboard – 9x15
•Typing of letters and overflow CV typing
•Administering of tests and assessments
•Filing, faxing, etc.
•Managed stationery

Qualifications & Certifications

Matric

Edenvale High School

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