Debtors Manager / Credit Control, Administrator
Reach Out Financial Services
From June 2009
Monthly invoicing on Case Ware Time
Creating new clients in Secware and update system changes
Printing of Statements & Invoices, batch emailing etc
Allocating all payments to relevant accounts
Debtors: Contact all clients with outstanding debt and do all collections.
Accountability listings and ITC Checks
Doing all back up’s on the Main Server
Typing of letters e.g. Final Notices, Payment Arrangements etc
Customer services handling all queries on accounts
Doing all the directors timesheets on Case Ware Time
Month end and year end procedures
Handling all Archives on electronic system
All general admin duties
March 2009 - May 2009
Name of company: Arborea Consultants
Address: 344 Zazm Street
Position: Personal Assistant / Administrator
Controlling and capturing of all CCP Rates
Sourcing of materials needed in maintaining brick plant as well as for building maintenance (Embassies)
Purchasing of office supplies within monthly budget
Centralize filling for CEO, Financial Manager, Sales Manager and various departments.
Daily diary entries on Outlook
Designing forms for internal use
Responsible for internal and external communications to staff, Embassies, clients and Suppliers.
Managing maintenance bookings for Embassies and responsible for handling queries of such maintenance projects.
Personal assistant to CEO, Financial Manager and Sales Manager
Meistertech Technical Services
November 2008 - February 2009
Name of company: Meistertech Technical Services
Address: Unit 6
Princess Business Park
Position: Sales Co-ordinator /Pa to CEO
Diary management - Manual daily diary entries and updates involving information on all upcoming meetings, interviews, demonstrations and personal activities. Incorporation of all manual diary entries into Outlook for electronic utilization
Private administration - Managing of CEO'S personal and confidential affairs
Taking minutes in meetings, inter office memos, schedule all meetings raging from sales meetings, service meetings and conference calls with relevant parties such as the CEO, sales teams, customers and applicable international agencies
Leading all internal meetings in the absence of the CEO
General office Management - Managing the appropriate resources in the absence of the CEO such as task assignments to both the sales and service departments
Front office Management - Welcoming and entertaining of all clients
Complaint handling - Interfacing with clients on complaints and escalating unresolved issues to the CEO
Screening all customer communication channels - screening of all client related emails and telephone calls
Creation of preliminary quotes in Pastel from costing sheets provided by the Sales Executive.
Final quote preparation and delivery.
Liaising with relevant agencies on final product costing and delivery dates for inclusion within the final purchase agreement.
Costing process includes the costs involved in importing the goods e.g. transportation, customs duties, insurance, etc.
Travel arrangements and expenses - Planning and Coordinating of all local and international travel and accommodation arrangements for the CEO, sales representatives, clients and agents.
Organization of IFMA Exhibitions at numerous venues. Designing the layout and environment of the Company exhibition stands together with 3rd party...
February 2007 - August 2008
Address: 75A Mainreef Road
General switchboard duties
Controlling petty cash and purchasing all office supplies
Receiving clients and assist them with cash sales
Creditors as per quick book pro 2005
Filling of invoices and faxes received
General drafting of forms and typing of letters
Personal assistant to general manager
Assist clients with prices and quotations on windows and doors
Arrange appointment with client in order to assist them with measurements and quotation
Handling all insurance claims, complete applications, and insure that assessments are done, or items replaced
Handling all medicals and WCA claims
Completing all credit applications, and send to relevant companies, follow up for approval
Period: 01 May 2006 - 28 February 2007 (Company in financial predicament)
Name of Company: Mr. Sign
Address: 75 Elston Avenue
Position: Girl Friday
Working with clients
Various typing work
Cash register role work
Period: 01 February 2004 - 31 June 2005
Qualifications & Certifications
HR training for Non-HR Managers
Dynamic Advanced Personal Assistant
DNA – Design Network Associates
Principal of College
Hoogland High School
Internet Web Page Designing
De Compu School