Mok - Office Administrator - Kuching, Sarawak, Malaysia

Nicki Mok

Kuching, Sarawak, Malaysia


Office Administrator


- I am keen to learn
- Love to plan for what to do next
- File document in order, so it will be easy for reference and attached document accordingly

Work History

Admin & Marketing Executive

Fat Mama Trading (M) Sdn Bhd

April 2013 - February 2014

Job scope:
Admin & Marketing Executive
• Managed administration work
• Screened through job applicants
• Managed HR and payroll
• Managed and controlled customer database (UBS system)
• Managed UBS Accounting System & Inventory System
• Stock forecasting
• Setting appointment for superior
• Rapport with interior designer, developer, architect and consultant
• Product demonstration
• Participation in exhibition
• Deal with HQ on customer complaint or enquiry

Business Development Administrator, PA to MD, Administrative Executive

YWP Corporation Sdn Bhd

June 2012 - December 2012

Job scope:
Business Development Administrator
• Identified area of interest
• Site visitation
• Performed land search at Land & Survey Department (Kuching Division & Kota Samarahan)
• Produced summary to superior
• Searched for land owner details
• Scheduled for meeting up with land owner

PA to MD
• Performed tasks that assign by the MD
• Minutes taking
• Handled daily administration work

Administrative Executive
• Handled daily purchasing
• Market researched on quotation
• Price comparison with different supplier
• Price negotiation with supplier
• General Office Management and running
• Transport Management
• Registry Management
• Asset Management
• Performed tasks that assign by the MD or the Director

Cat City Holidays Sdn Bhd

August 2010 - May 2012

As an Administration cum Account Payable

Job scope:
• Managed daily administration work and systematic filing system
• Attended inquiry from other department
• Informed EPF and SOCSO Department on new and resign employee (as and when is needed)
• Updated Staff Personal File and annual leave (as and when is required)
• Monitored new staff commencing date and confirmation date
• Prepared Appointment Letter for new staff and Confirmation Letter for confirmed staff for MD to sign
• After confirmation, updated Staff Personal File and Salary Listing
• Managed and monitored staff salary advancement
• Prepared EPF and SOCSO by every second week of each month (Before this, check if there is any unpaid leave)
• Prepared payroll by last week of each month (Before this, check if there is any salary advancement and unpaid leave)
• Prepared and updated the Salary Listing for final checking
• Prepared Salary Slip for all the staff for collection after updating Salary Listing
• Verified and prepared claim by every second week of each month
• Maintained and organized a proper filing system for staff file and confidential correspondences
• Prepared weekly payment
• Managed ad hoc assignment assigned by the MD or by the Account Manager.

Member Services Officer

Sarawak Timber Association

September 2002 - June 2010

in operating an Exhibition Centre

Job scope:
• Assisted Members and the public on searching timber related information
• Uploaded & updated data to server
• Monitored the entire computer system & hardware in the Exhibition Centre
• Ensured data integrity & copyright issue and maintain Private & Confidential information
• Coordinated and arranged educational talks, meetings, conferences, press and tea break/lunch arrangement
• Handling all the administration work for this Centre
• Conducted presentation
• Market research on quotations and purchasing
• Controlled budget spending of the Exhibition Centre
• Prepared yearly budget for the Centre
• Prepared monthly report for the Centre
• Planned and forecasted the ongoing events
• Rapport with consultant and contractors independently
• Assisted on ad hoc event or meeting

Application Consultant

Information For Competitive Advantage

August 2000 - August 2002

(In charge of IFCA Financial Product)

Job scope:
• Conducted Training
• Project Implementation
• Support & Maintenance
• Report Customization

Project Completed:

Administration Assistant

Cat City Holiday Sdn. Bhd

January 1999 - August 1999

Job scope:
• Planning Weekly Programme
• Creditor database
• Reservation Control

As Planning Executive

Kim Hin Industry Berhad

August 1999 - December 1999

Job scope:
• Plant In-charge: Floor Tile, Homogenous Tile & Monoporosa Plant
• Prepare Production Schedule (Weekly Basis) For The Above Three Plants
• Updating Spreadsheet
• Observing Cutting Line & Polishing Line


Kim Hin Industry Berhad

December 1999 - May 2000

Job scope:
• Applied Visual Foxpro to create a program for Technical staff to monitor the consumption of their material used
• Prepare Weekly Progression Report to the Head of Department
• Prepare Weekly Minutes Of Meeting to the Head of Department
• Assist other department of using Microsoft Office

Qualifications & Certifications

Curtin University of Technology

Data & Information Processing

Alexander College

Chung Hua Middle School No.4

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