Accounts Assistant - John Sisk & Son Ltd
Preparing, processing and reporting on a weekly payroll records for up to 450 directly employed operatives
Processing and approving agency labour records and invoices for up to 100
Organising plant documents and matching delivery dockets with order numbers
Requesting credit notes/refunds and Approving invoices for payment
Generating plant reports on a weekly basis for sites and management
Maintaining all sub contractor insurances and arranging and maintaining records of medical
Reception duties, purchase of canteen supplies and purchase of materials for various sites
Purchasing of plant for sites during holiday cover
Contracts Project Administrator/ OSH Administrator
January 2011 - May 2013
Maintain cost database and Submit reports to senior management
Assist project manager with cost variations and estimates
Raise Purchase Orders for materials and assist in managing plant and equipment requirements
Assist in submitting claims and Matching invoices to Purchase Orders
Goods receipting of materials received onsite and process month end payment to subcontractors
Reconciliations of statements from subcontractors/ suppliers and attend to queries from subcontractors
Daily update of panel planning and assist production manager
Process cash receipts and general Ledger Payments
Assessment of all contracts and liaison with client throughout contract period
Maintain a day to day contact with production site to determine the status of site issues/problems and OSH progress conduct Inductions for new employees (include labour hire) and subcontractors
Update information on Notice Board’s as required( i.e. Toolbox minutes of Meeting, Policies, Evacuation Plan, Emergency Contact details, list of First Aiders, Emergency Procedures, Posters, Reports and bulletins)
Organising training courses for employees and taking minutes and Presenting Tool box meetings and Safety committee meetings
Organizing Insurances from Sub contractors and proofing of JSA’s from Sub Contractors
Updating of Employment Records and carrying out a Plant Mobilisation Checklist on machinery and scheduling maintenance.
Maintain all of the calibration, maintenance, Inspection and Emergency Drill records
Ensure all subcontractors SWMS, insurances and other documentation is submitted prior to commencement of work
Issue of Improvement Notices and follow up with corrective action for closure
Conducting Monthly HSE Audits Coordinate and conduct a 6 monthly Emergency Evacuation Drill
Coordinate any repairs and maintenance required in the office or workshop
Maintenance of Electrical equipment register and maintenance of lifting gear register
Contract Project Administrator
NF Corbett Pty Ltd
May 2009 - November 2010
Assist Financial Accountant to implement the large American software package called Sage Timberline, produced for the construction industry.
Maintaining the program for the works and submitting reports to Senior management.
Maintain cost databases and assist project manager with cost variations.
Assisting project manager to develop estimates and raise purchase orders for materials.
Assist in managing plant and equipment requirements and assist in submitting claims.
Matching invoices to Purchase Orders and receipting of materials received on site and off site.
Process month end payments to Sub Contractors and also reconciling of statements from sub contractors and suppliers.
Bank Reconciliations and attend to queries from sub contractors.
Processing of invoices with no purchase orders and cash receipts.
General ledger payments and print cheques and print cheques for Accounts Payable and others.
Process cheque requisitions, maintain cash accounts, trial balance and general journals.
Updating and maintaining cash flow of contracts and ensuring info is in the system.
Assist in submitting BAS on time and closure of contracts/ final claims.
Kitchen Style, Savana Peanuts , Starwood Hotels & Resorts
October 1999 - July 2004
PERIOD OF EMPLOYMENT October 1999 to July 2004 (Ireland)
Stock Valuation and Maintain Fixed Asset Register
Preparation of V.A.T. / PAYE / PRSI Returns and Liaising with accountants
Daily Debtor, Creditor & administration entry
Developed and directed systems so that costs could be recorded and analysed
Processing of approved invoices and ensure that proper documentation is available
To support creditor payments
Prepare all accounts payable payments and organise approval and signature of cheques
Match invoices to purchase orders and Handling telephone queries
Raising of purchase orders and Inputting and controlling of databases.
Reconciling of contractors statements and Telephonic collections for outstanding monies
Cash/ Cheque allocations and collections
Reconciling accounts for contractors and Obtain delivery note for invoices.
Verifying invoices for accuracy of payment and Allocation of work to contractors as per procedures.
Ensuring credit applications are correctly completed and approved.
Sales support and credit checks on new customers
Raised bank transfers in a timely manner and correctly.
Monitor debit orders and Inform sales staff of unpaid cheques.
Printing and posting of month end statements
Reconciliation of General Ledger accounts, Maintaining of cash accounts and
Maintaining of petty cash
Qualifications & Certifications
Certificate from the Institute of Accounting Technicians of Ireland( IATI)
Cork Institute of Technology
N.C.E.A National Certificate in Business Studies & Computer Applications
Limerick Institute of Technology