Testa - Administrative Assistant - Greenbank QLD 4124, Australia

Nerina Testa

Greenbank QLD 4124, Australia


Administrative Assistant

  • Part time


General Office Duties
Accounts Payable
Project Costing
Accounts Receivable

Work History

Full Time - Contractor

Transport and Main Roads- State Program Office

April 2013 - October 2013

• Actively contribute to a positive and constructive work environment.
• Analyse and Report on time sheets for 130 staff.
• TMR Accounts Receivables Reporting and Analysis
• TMR Accounting Payable Reporting and Analysis
• Quarterly Report and Reconciliations
• Financial Support to various other teams
• Assisting with supporting information for budget preparation
• Assisting analysis of monthly reports to provide further clarity to positions (eg SAP Reports)
• Corporate Card Administration for State Program Office
• QTRIP Dissection Reports
• CATS Journals to manage recoveries from QTRIP (affecting Net Position)
• CATS Administration/Training
• DDG Office & GM Office Financial Support

Main Roads Department - RoadTek
AO3 Project Administration Officer (Costing)
Resource Pool

Admin Officer

Asset Services

February 2008 - November 2012

Costing for the plant and labour pool for Asset Services (South) Nathan Depot

• Use of Departmental packages including Systems Applications Programs (SAP), Program and Project Management System (P&PM), Lotus Notes, Highway 21, SAP Requisitions and Receipting, Microsoft Excel and Microsoft Word.
• Creating Requisitions in SAP for goods and services and monitoring their supply in accordance with the State Purchasing Policy using electronic system.
- Once invoice is received a Goods and Services Receipt is processed in SAP. Original Invoice forwarded to Shared Services Agency (Accounts Payable) for payment.
- Goods purchased over the telephone upon request are paid for immediately by Corporate Card. A Corporate Card log is recorded and sent with invoices and receipts for processing.
• Produce reports upon request for Engineers and Managers in a timely manner.
• Keep rates for Plant and Labour updated in an Excel Spreadsheet.
• Create General Journals to transfer costs from one cost centre to another cost centre or project.
• Monitor the Plant and Labour pool and provide information when required to Managers.
• Check RoadTek employee/Skilled timesheets in accordance with relevant Industrial Awards and departmental policies and enter into Cross Application Time Sheeting System (CATS) as a single point of entry to record working times and to allocate hours direct to Projects, in a timely, effective and responsive manner and forward to Payroll via a pdf file for processing.
• Towards the end of month process a claim to submit to the customer.
- Report on actual costs. Once you have a figure, create a Billing Request. Create a spreadsheet to attach to claim as supporting documentation. Print out the sales invoice the next day and send to the customer.
- Undertake end of month and to print out various reports using SAP, to enable accurate project tracking and to indicate the overall financial position of various projects.
- When a project is complete the project needs to...

AO3 Relieving A/Senior Customer Services Officer

Shared Services Agency

July 2005 - February 2008

• Training of new staff
• Supervisor to two staff members
• Aged Debt Reporting
- Generate Reports for the Finance Accountant on a weekly basis to report on monies received and any outstanding monies owed to the Department.
• Customers
- Maintenance of system details, Relationship building, follow up action.
• Credit Checks/Credit Application Forms
- Maintain a register, organise and request credit checks to check company credibility. Send credit application forms to companies via email or written letter.
• Bank Guarantees
- Maintain registers, organise and request new Bank Guarantees. Return cancellations.
• Coordinate Courier Deliveries
• Cash by post Register
- Maintain Excel Spreadsheet for incoming daily cheques.
• Generate Invoices and Adjustment Notes on a daily basis.
• Generate Reports Daily
• Maintain updated Excel spreadsheets on Bank Guarantees and Customers owing monies.
• General Office duties include:-
- Batching/filing
- Letters/Memorandums
- Facsimile/Scanning/Photocopying
• Master file maintenance
- Create/change customer master records
• Relieving reception/Switchboard
- Greet visitors at Main Roads. Visitors to be signed in and out of building and given a visitors badge to wear.
- Answer incoming calls/Page staff

Home Duties

Main Roads Department Part Time

July 1998 - July 2005

AO3 Senior Accounts Payable Officer

November 1996 - July 1998

• Master File Maintenance for Vendors
• Processing Invoices
• Document Filing/Batching
• Reconciliation of Statements
• Additional Work/Rework

Home Duties

Main Roads Department Part Time

April 1996 - November 1996

AO3 Senior Accounts Payable Officer

October 1995 - April 1996

• Master File Maintenance
• Processing Invoices
• Document Filing
• Reconciliation of Statements
• Filing/Batching

Home Duties

Permanent Full Time Employment

December 1994 - October 1995

Administrative Assistant

Queensland Transport

April 1987 - December 1994

• Receptionist/Switchboard
- Counter enquiries/Answer incoming calls
- Record & Make STD calls for employees through switchboard
- Typing correspondence: Letters, Memorandums and Contracts
• Liaising with Engineers
• Facsimile/Photocopying
• Correspondence/Mail Handling
• Registration Enquiries and Receipting Payments and daily banking at Bank.
• Accounts Payable - Checking invoices to cheques generated.
• Entering wages timesheets and sending to Payroll.
• Opening and sorting mail/date stamping. Recording and filing correspondence
• Stock Account/Control Officer - Darra Store
- Data entry into SAP - Pricing Store Issues
- Excel Spreadsheet - Balancing of Stock Account each month
• Attending Functions/Openings
• Word Processing - Typing of Contracts

Administrative Assistant

Department of Transport and Main Roads

My duties have included data entry, responsible for training of new staff, and operations of a secretarial nature.

Day to day contact with various stakeholders via telephone, email, written and in person. Stakeholders included external customers, suppliers, Engineers, Contractors and working in a team environment within the Department.

Administrative Assistant - Typing Pool

Queensland Transport

April 1982 - June 1982

Administrative Officer

Stores & Supply

June 1982 - April 1987

• Processing Purchase Orders
• Training of new staff
• Preparation of Stationery Orders fortnightly.

Personal Secretary
• Typing section correspondence and confidential correspondence, intercepting telephone calls, statistics, collating, photocopying.
• Weekly update of State Stores Contracts. Distributing of amendments and replacement pages to Officers throughout the State.
• Typing of quotes for supply of goods & services. Maintaining bring ups of closing dates for quotations and notifying officers responsible for opening the Quotes.
• Filing of correspondence.
• Amending Ledger Apportionment Guidelines, Treasurers Instructions, Main Roads Acts, and Accounting Manuals.
• Collating State Stores Board meeting minutes and distributing to Officers.
• Preparation of Expenditure Voucher for Payment of transport costs.
• Training new staff.

Supervisor - Stenographic Services
• Supervising 4 staff members
• Training of new staff.
• Distributing work and supervising staff.

Relieving as Clerk (Purchasing)
• Purchasing safety clothing, first aid supplies, fire extinguishers and steel.

Wages Section
• Processing of fortnightly pays in the Wages Section. (Manual system)

Qualifications & Certifications


The Australian Institute of Management

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