Vieira - Admin Assistant - Johannesburg, GP, South Africa

Natalie Vieira

Johannesburg, GP, South Africa

Services

Admin Assistant

Work History

Administrator

RUSTENBURG ADDICTION CARE

From August 2013

Control of clients pocket money, medication funds and valuables.
Organising of general repairs and maintenance. Arranging transport and outings for the clients. Handling of all IT related issues. Handling of petty cash. Full control of Creditors - from receiving invoices to payments and handling of queries.

Bookkeeper

FORMA FOODS

May 2013 - July 2013

Company bookkeeper for the Cape Town Office. Raising Customer
invoices and Supplier invoices. Control of Petty Cash and capturing on
Pastel. Control of Stock and any other General duties that may arise.
Reason for leaving: Closing down of Cape Town Office

Bookkeeper to Trial Balance

PRIVATE SCHOOL

March 2012 - March 2013

The capture and processing of cash book, journals. Preparation of payments on a weekly and monthly basis. Full salary function on a
monthly basis. Full debtor function of all students. Setting up of the asset register and any other duties that may arise on a daily basis.

Owner/Manager

SIMPLY ASIA THAI FOOD AND NOODLE BAR

February 2008 - December 2011

Managing the family run restaurant. Duties included: Ordering of stock, complete understanding of the running of the kitchen before, during and after each shift. Dealing with customers, managing of both
Kitchen staff and front of house staff and the daily cash up.

Administration Assistant

HELDERBERG VILLAGE MASTER HOME OWNERS ASSOCIATION

July 2007 - February 2008

Accounts
Monthly recons of Balance sheet accounts, updating of fixed asset
register, posting of journals. Accounts side of Rentals. Assisting with
Cashbook, payments, creditors. Recon of Water and Electricity
account. Keeping records of daily cashflow, assisting HR.

Accountant

BKR LOGISTA INCORPORATED

January 2006 - June 2007

Duties Include: The capture, processing and analysis of related data
(Cash Books, Journals etc) up to and including Trial Balance for clients
assigned to me.
Completion, submission and handling of all queries relating to VAT,
PAYE and UIF returns. Setting up of companies, General Ledger,
Creditor and Debtor accounts.

VARIOUS TEMPING ASSIGNMENTS

August 2005 - December 2005

Temporary Assignment

SANTE HOTEL AND WELLNESS CENTRE

April 2005 - July 2005

Accounts Assistant
Duties included: entry of daily receipts and payments in the cash
journals, entry of journals into Accpac and bank reconciliation at end of month. Daily reconciliation of bank accounts and weekly cash flow
statement. Monthly reconciliation of credit card statements.
Reconciliations of various creditors' accounts and general ledger
accounts. General administration of department.


2
EMPLOYMENT HISTORY CONT:

VARIOUS TEMPING ASSIGNMENTS

October 2004 - April 2005

Office Administrator

HAZELL PR

April 2004 - October 2004

Duties include, office typing, faxing, filing, answering of switchboard,
clocking of hours and general administration. Collation of PR
Portfolio's for clients. Arranging payment of accounts, bank
reconciliations, salaries, monitoring of client payments and invoicing.

Project Administrator

METRONET BCV LIMITED

December 2003 - February 2004

This role is mainly an administrative role and includes Document
Control, Typing, Filing and Faxing. Updating database and registers.
Typing of minutes, scheduling of meetings and general day to day
running of the project.

HR and Training Co-Ordinator

BIRSE METRO LIMITED

July 2002 - November 2003

Changed from a Temporary assignment to permanent position.

Initial roles included checking of agency invoices against timesheets and arranging payment authorisation.
Promoted to HR and Training Co-Ordinator. Responsible for the day- to-day running of the HR Department with particular emphasis to the
scheduling and reservations of all training courses relating to Safety,
First Aid, NEC Contract (for The London Underground) and any other
courses as required by management for all site staff and sub- contractors.
Recently acquired Health and Safety duties, which include registering and distribution of Safety Alerts and bulletins. Reports that are my
responsibility are Contractor/Staff Man-Hours, accident and incidents,
Weekly site and period end reports. Registering PGI's, Surveys and
S50's.
Another of my responsibilities is the ordering, management and distribution of Personal Protective Equipment (PPE).

Temporary Assignments (Birse Metro Ltd

KELLY SERVICES (UK) LTD

September 2001 - July 2002

Administration, Document Control, Typing, Filing and Faxing. Covering of reception. Updating database and registers. Post distribution.
Liasing with Contractors, Sub-Contractors and Management. Assisting
Human Resources with registers, document control.

Air Import Consoles Clerk

EXPEDITORS INTERNATIONAL

July 2000 - August 2001

Responsible for sorting documents received from the airlines with freight, adding information on the in-house database. Update the
system with regards to future shipments, Liaise with courier. Invoice
"out side" clearing agents, arrange dockets to go to next department for clearing purposes. Filing, faxing, chasing up missing documents
using E-mail. Assist duty officer with creating records; produce
collection slips for airlines. Relief switchboard


3
EMPLOYMENT HISTORY CONT:

Administration Officer/ Reservations

WHICH WAY ADVENTURES

September 1998 - June 2000

Responsible for the reception area, handling all incoming enquiries and reservations. Processing of reservations for accommodation in their
entirety became familiar with all products that the company offers and learned the booking procedures. Liaise with guides and couriers with
booking of optional excursions assist with general office filing, relief
switchboard. Monitoring of payments for accommodation and campsite reservations and liaising with the bookkeeper in this regard.
Assisted with all other duties that deemed to be contributing towards my growth with the company.

Qualifications & Certifications

Rhenish Girls High School

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