Mumbai, MH, India
Office Administration: Discharging responsibilities on whole gamut of administrative areas ranging from policy compliance by employees to travel, accommodation, vendor management, contract administration, inventory management, security and safety of assets as well as personnel and adherence to legal requirements. Responsible for administration & HR. Purchases of office equipments, printing & stationery, furniture, computers, safety items, first aid. Ensure duties of the peons, drivers. Inward/Outward register of material/ goods receipts entry in system. Telephone, Internet, EPBAX, ID cards, couriers, Hotel, train/air ticket booking, Co ordination with field staff, new branch office set up and regular audit. Implementation of new policies.
Facility Management: Housekeeping, Canteen/Pantry management, Security management with physical security (night round) Transport management (as per shift), Guest house management with inventory, Pest Control, Laundry management, Visitors arrangement, Couriers, drinking water, photocopy, telephones/internet mobiles. Yearly medical check up. A.C, Event management co-ordination for Annual Day, Independence Day, Diwali celebrations. Staff’s picnic organisation.
Vendor management: Identification of cost effective vendors for various services. (Minimum three quotations are to be obtained for services/purchases). Vendor development. Utilities of company. .
Vehicle Management: vehicle repairs & maintenance. Car hiring/purchase, Fuel
Office Administration, Facility Management, Travel Management, Security Management, Vendor Manageme
B Com with Diploma in Personnel Management & Industrial Relation with 16 years exp. Currently I handling Office Administration, Facility management, Vendor management, Repairs & maintenance, Recruitment part, IR and Some account parts.
Manager IR & PErsonnel
Solapur Bio energy systems Pvt. Ltd
From June 2013
This is a Power & Compost generation plant (All department wise admin set up completed).
Office & plant administration (Responsible for all admin related activities). Attendance. leave data updation, yearly leave Calculation. Material inward/outward, Company Employee’s and. Labour data management. Labour management. Upkeep of reception area, Security office, Safety Dept, Conference Rooms. Cost control. Purchases (minimum 3 quotations) for office stationery & other office related material. Co ordination with Corporation, Police, MPCB, BSNL, PF officer, Factory inspector, Labour commissioner, Co ordination with ESIC, PF consultant.
Facilities Management: Canteen management. Guest House management. Housekeeping, Security management in plant, Guest House. Pest Control, Gardening, Drinking Water, Travel management, Staff welfare facilities (uniforms & Aprons, Safety shoes, Laundry, first aid provision, Id card) Mobiles, telephone, internet connections. Annually medical check up. Train ticket, Hotel car booking. HR policy Updation. Utilities of payments. To keep track of Employees LTA/Medical bills. Employee’s expenses vouchers authorisation. AMC of pest control, Couriers, Air conditioners, EPBAX.
HR : Recruitments - Sourcing of candidates, interview, salary negotiations, offer letter preparation, introduction of new employees and safety items issue, employees bank account opening. Staff & labours data updation in systems. To conduct training for employees.
Dy Manager Operation (HR-Admin)
Pipal Tree Ventures Pvt. Ltd
May 2012 - June 2013
offices for all Admin/HR related activities. Recruitment, Time keeping, attendance, leave record. Employees data updation in system. Contract workers management. Pantry/Guest house management.. Food provision for site staff. .Housekeeping and security management (office, guest house, branch office, site security). Hunting of premises & handling manpower planning as per requirement.. New branch office set up, shifting of old office. Space management for new staff. To complete legal process before set up of new office. Relation with BEST, BMC, MSEB, Shops & establishment department. Maintenance of office, vehicles including fuel by using BPCL smart card to avoid misuse, insurance policy renewal. Water tank cleaning. Purchases of printing & stationery, office related items, guest house material.
TA bills, exp. Vouchers, purchase bill passing & payment.. Statutory deductions and payments. Co ordination with HO, site office and Hod's, staff for smooth functioning. Implementation of new policies. Team handling. Ticket booking. New staff’s salary account opening. Asset.management. Property management
AMC of Pest Control, A.C. servicing, ID Cards, Photocopy machine, computers, EPABX, Fax, Fire Alarm System, Office Electrical and plumbing works. Keeping track of electricity consumption and telephone usage
Asst. Admin Manager
Sankalp Consumer Products Pvt Ltd
November 2007 - May 2012
Office administration. Time keeping, attendance, recruitment, leave data updation, salary processing, Staff, workers data updation. Statutory Compliance. Co ordination with BMC, Shops & Establishment, MSEB, BEST, MTNL, BSNL. Purchases of printing & stationery, office equipments, computers. T.A. and expenses vouchers authorisation & payment. Conference, picnic, arrangement. Legal aspects. Show cause inquiries. Implementation of policies. Travel arrangement. Implementation of new policies. Security management. New office set up. Office Repairs & Maintenance. Utilities of payments.
Pantry, housekeeping, guest house management., Field staff mobile limit fixing, Vehicle repairs & maintenance including fuel by using BPCL smart card for exact kilometer wise average. Asset management. Group Mediclaim. Duty fixing of peons, drivers. Disposal of old records. AMC A.C. Pest control, Photocopy machine Laundry, EPABX, Fax, Fire Alarm System, Fire extinguisher,. Office Electrical and plumbing works.
Office petty cash handling. Bank co ordination. Bank reco, Sanction of OD/CC limit. Vendor bill passing. Cash flow, To raise bill after calculation of commission. Payment follow up with clients. Payment follow up/collection on behalf of clients. Scrutiny, TDS, down loaded sales entry . Interest negotiation with banks for loan. Director's personal banking, investments. Branch office funds transfer, Staff Group Medic aim policy
Alkyl Amines Chemicals Ltd
June 1993 - May 2007
Time keeping, checking of attendance, leave records, O.T.calculation as per shift schedule. Recruitments, interview arrangement, offer letter preparation, introduction of new employees, new employees bank account opening, to conduct training for security, reception, housekeeping, safety staff.
Contract labor management and record. Security management (shift wise) for office, factory staff colony and R&D center. Bill checking, statutory deductions. To conduct meeting with unions, HODs, staff to sort out issues. Discipline and legal action on misbehavior. Escort management. To provide data for increment, union agreement. Mock drill. Control on plant site security, office, staff colony, guest house. Provision for leave encashment, LTA, medical and bonus. Material inward/outward (Security related activities) finished goods raw material dispatch entry in system.
Canteen, housekeeping, guest house, transport management.Staff’s Annual picnic arrangement, safety day celebration. Gardening, Drinking Water, To issues safety items, uniforms & Aprons & record. Laundry. fist aid provision To keep track of staff's LTA/Medical bills. To collection quotation for purchases for printing & Stationery, office material, plant related emergency purchases and other services (minimum three quotations)
AMC renewal of pest control, transport , id cards, Laundry, Couriers, A.C., EPBAX, computers Fax , Projectors, Xerox Machines, Fire alarm Systems. . Office, guest house, staff's housing colony maintenance.
License Renewal (Factory, Boiler, etc.)Co ordination with MPCB, MIDC, MSEB, Gram Panchayat, tax calculation and payment. Efficiency & Upgrading of Communication Lines & EPABX Systems .
Purchase bill passing and payment as per PO/GRN. Dr/Cr note, Vendor payments, bank reconciliation., creditors scrutiny, petty cash handling including data entry in SAP. Stock verification (Spares & F G
Qualifications & Certifications