Himodi - Mailroom Clerk - Khartoum, Sudan

Mustafa Himodi

Khartoum, Sudan

Services

Mailroom Clerk

  • Full time
  • Part time
  • One time
  • Contract
  • Temp

Summary:

• Receive UNAMID incoming pouches, incoming mail, express mail and parcels and verify airlines and courier documents.
• Log incoming items, and raise discrepancies to supervisor, e.g. missing pouches, incoming mail items incorrect pouch numbers, misrouted pouches etc.
• Log all items received onto computer for financial and statistical purposes and prepare receipts and processes for distribution.
• Ensure safety and security of items received and date stamp prior to distribution.
• Assist supervisor in opening and inspecting items to ensure that all items received in pouch and mail units are official and in compliance with pouch and mail rules and regulations and maintain records.
• Ensure that outgoing pouch and courier shipments are processed to meet pick-up schedules, and that incoming pouches/courier shipment is processed in a timely manner, and that reports are completed on time.
• Discuss with courier services (DHL. TNT. ARAMMEX) And MOVCON for pouch pick up.
- Prepare document and letters for Governmental organization and customs for .
releasing
• Provide guidance to other staff on the proper use of diplomatic pouches or other mail service
• Prepare customs declaration in the case of parcels.
• Ensure proper coding, authorization, and addressing and sign the credit memos and summary of enclosures.
• Record the quantity of mail in each category, e.g. registered, certified, mail from missions, personal, confidential or other for statistical purposes.

Work History

UNAMID

From February 2009

Responsibilities covers following:-

- Receive UNAMID incoming pouches, incoming mail, express mail and parcels and verify airlines and courier documents.
- Log incoming items, and raise discrepancies to supervisor, e.g. missing pouches, incoming mail items incorrect pouch numbers, misrouted pouches etc.
- Log all items received onto computer for financial and statistical purposes and prepare receipts and processes for distribution.
- Ensure safety and security of items received and date stamp prior to distribution.
- Assist supervisor in opening and inspecting items to ensure that all items received in pouch and mail units are official and in compliance with pouch and mail rules and regulations and maintain records.
- Ensure that outgoing pouch and courier shipments are processed to meet pick-up schedules, and that incoming pouches/courier shipment is processed in a timely manner, and that reports are completed on time.
- Discuss with courier services (DHL. TNT. ARAMMEX) And MOVCON for pouch pick up.
- - Prepare document and letters for Governmental organization and customs for - releasing
- Provide guidance to other staff on the proper use of diplomatic pouches or other mail service
- Prepare customs declaration in the case of parcels.
- Ensure proper coding, authorization, and addressing and sign the credit memos and summary of enclosures.
- Record the quantity of mail in each category, e.g. registered, certified, mail from missions, personal, confidential or other for statistical purposes.

Mail Assistant

UNMIS

January 2005 - January 2009

Responsibilities covers following:-

• Receive UNMIS incoming pouches, incoming mail, express mail and parcels and verify airlines and courier documents.
• Collect all incoming registered mail from the post office and track the distribution of all mail as well as pouch service.

• Log incoming items, and raise discrepancies to supervisor, e.g. missing pouches, incoming mail items incorrect pouch numbers, misrouted pouches etc.
• Log all items received onto computer for financial and statistical purposes and prepare receipts and processes for distribution.
• Ensure safety and security of items received and date stamp prior to distribution.
• Assist supervisor in opening and inspecting items to ensure that all items received in pouch and mail units are official and in compliance with pouch and mail rules and regulations and maintain records.
• Ensure that outgoing pouch and courier shipments are processed to meet pick-up schedules, and that incoming pouches/courier shipment is processed in a timely manner, and that reports are completed on time.
• Provide guidance to other staff on the proper use of diplomatic pouches or other mail service
• Prepare customs declaration in the case of parcels.
• Ensure proper coding, authorization, and addressing and sign the credit memos and summary of enclosures.
• Record the quantity of mail in each category, e.g. registered, certified, mail from missions, personal, confidential or other for statistical purposes.
• Operate tow motor, forklift or other equipments as needed.
• Deliver urgent mail, parcel, specials as needed or ensure prompt delivery of urgent mail
• Prepare weekly activities report for management.
• Custom clearance procedures for incoming UNHQ pouch.
• Discuss with courier services (DHL. TNT. ARAMMEX) And MOVCON for pouch pick up.
- Prepare document and letters for Governmental organization and customs for releasing
• Edit and update information on the Mail & Pouch tracking system.
• Follow-up with Sudanese...

Courier

DHL

Responsibilities covers following:-

- Responsible for the I/O pouch form all organization and embassies.
- Responsible of all Materials in both I/O bound in (airport) all operation at air port.
- Organizing all distributors in Khartoum area
- I was responsible for following sales including collection of checque.

Office Manager

AstraZeneca

Responsibilities covers following:-

- Organizing all office works

ENG

Babiker Mohammed

Public Relations
Responsibilities covers following:-

- All kinds of public relations

Qualifications & Certifications

El Moutamer High Seconndary School

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