COMMITMENT AND MOTIVATION
ATTENTION TO DETAIL
Inetgrated Packaging Sysmtesm FZCo.
From October 2008
Accounts Assistant (Payable)
Integrated Packaging Systems FZCO
From October 2008
1. Bank Reconciliation Statement.
2. Purchases/Supplier Invoices Posting:
Check the invoices thoroughly and confirm purchase procedures are adhered to company policy. Report and discuss deviations with management. Liaising with the travel coordinators for approvals of travel invoices and book it accordingly and also file them in proper and tidy manner.
3. Petty Cash:
Where there is a transaction of more than 30, 000/- AED per month in average, including various foreign currencies as well. Checking each and every individual bill thoroughly which comes for reimbursement and make sure they are genuine and for business and or operation purpose only. Once reimbursement is made, making sure to put paid stamp and signature and file them at the same and post the expense in accounting software. Ensure sufficient cash at all times to undertake planned activities. Before closing the day book counting the hard cash and make sure they are matching and kept in safe locker.
4. Preparation of Cheques and Online Payments:
Preparing the Cheques and taking the signs from authorized signatories and informing the Vendors to collect the same by the due date. Maintaining perfect excel in sequence with cheque number, date, voucher number and Beneficiary name for the easier reference and tracking. Also making Online Bank Payment to Vendors and others. Once payment is uploaded informing the Authorized Approver to approve the same via online in order to release the payment
5. Credit Card reconciliation:
Monthly Credit Card reconciliation and collation of supporting documentation and booking the expenses. Immediate follow up on incorrect expenses and missing bills.
6. Office Expense and Travel Expense Processing:
By 25th of every month we receive office expense claims and travel expense claim from our regional offices and staffs across the globe in their respective currencies. So I convert them to Dirham's using our standard rate and calculate them for the payment in their...
1. Bank Reconciliation Statement:
Reconciling the bank statement with our bank book.
2. Purchases Entry:
Where there are more than more than 15 vendors which come in bunches of invoices, and check them thoroughly whether they are right or not by coordinating with our issuer and post it accordingly and also file them in proper and tidy manner.
3. Petty Cash:
Where there is a transaction of more than50, 000/- AED per month, Including foreign currency. Checking each and every individual bill thoroughly which comes for reimbursement and make sure they are genuine and for business purpose only. Maintaining all those in excel and also posting up to date in accounting software.
4. Preparation of Cheques/Online Payment
Preparing the cheques or Online payment .Maintaining perfect excel with cheque number ,date, voucher number and Beneficiary name for the easier reference and do the posting in accounting software. Making sure to release the cheque when there is sufficient fund in our account.
5. Office Expense:
Maintaining proper and tidy office expense excel. Our branch offices in 13 different countries send their expenses by 25th or before 30th of every month claiming in their respective currency. Once I receive that I put the exchange rate of that date and convert to AED for our books entry. Also making sure each and every supporting invoice are there and genuine.
6. Travel Exp:
Every month I receive travel expense report from more than thirty employees, who goes to customer visit, training etc. They do the expense in different currencies so I put the exchange rate as of claim date and reimburse them in their currency along with their salary. Here also making sure those expenses made are according to their travel allowance as per the HR Policy.
7. Rectification of Errors:
Checking the entries posted by myself & colleagues whether they are posted in proper account, if finds something wrong posting then passing the reversal for the same to proper account with approval of our Finance Manager
8. HR File:
Maintaining clear and tidy HR file by keeping the all details of employees like Contracts, passport copies, CV, photos all in hard and soft copies as well. Making sure to check the expiry date of Visa and Passport in order to avoid problems, also processing for Renewals.
9. Follow up for missing invoices etc. until it is solved
Qualifications & Certifications
Bachelor of Business Management
Badria First Grade College, Mangalore University
Udaya Higher Secondary School, Kerala Education Board