Pargeter - Legal Secretary - Blackwood, SA, Australia

Mim Pargeter

Blackwood, SA, Australia


Legal Secretary

  • Full time
  • Part time
  • One time
  • Contract
  • Temp


25+ years as a legal secretary in all facets of law.

Work History

Executive Assistant to Senior Manager


August 2011 - February 2014

Executive Assistant to the Architectural Practice Board of South Australia



From March 2010

Retail Business - Bank Reconciliation, Superannuation Payments, Lay-By data entry, BAS, Workcover reconciliation
Joint Venture Businesses - verbatim transcription of regular meetings, creating minutes and actions from transcription
Professional Body - Executive Assistant

Personal Assistant to the Managing Partner, Senior Partner & Associate


June 2010 - August 2011

, 1 June 2010 to August 2011 (Temporary to Permanent Position)
* Personal Assistant to the Managing Partner, Senior Partner & Associate

Office Manager


November 2009 - May 2010

Management and Coordination of 9 administration staff
• Management and coordination of all issues relating to IT, telephony, premises, purchasing, recruitment, induction, performance management, policies and procedures, maintenance
• Liaising with external consultants, lawyers, HR consultants, planning consultants
• Personal assistant to Managing Partner

Acting School Executive Officer

July 2009 - November 2009

Management and Coordination of 5 administration staff
• Contributor and Member, School Executive Committee
• Contributor and Member, School Board
• Contributor and Member, Level 2 Refurbishment Project Team
• Advisor to Dean of Law on Policy, School Finance, Strategic Direction, Marketing and Public Relations for the School
• Financial input and overview of School finances in conjunction with Division Office
* Personal Assistant to the Dean of Law
• Diary, calendar, telephone, mail and email management
• Travel arrangements (domestic and international)
• Minuting meetings
• Liaison with external Government Officials, Judges, Deans
• Researching cases using the internet and library facilities
• General correspondence
• Creating and maintaining databases for marketing purposes
• Creating an internal reference library of donated journals
• Arranging internal functions, meetings, planning days
• Executive support for senior academic staff
• Liaison with internal PVC's and staff


September 2008 - November 2009

(Temporary to Permanent Position)



August 2008 - September 2008

Executive Assistant to Chairman

Karidis Corporation Limited

June 2008 - July 2008

Executive Assistant to General Manager, Operations/Operations Manager


November 2006 - June 2008

, 11 November, 2006 - 16 June, 2008 (Temporary to Permanent Position)
* Executive Assistant to General Manager, Operations/Operations Manager
Senior Level Executive Assistant
• Time management of General Manager/Operations Manager and Senior Personnel
• Following up Divisional Managers on actions assigned to them by the General Manager/Operations Manager
• Pre-empting important staff and customer issues as they arise
• Suggestions for improvement in systems and implementation
• Diary management
• Travel arrangements
• Arranging Board and other Management and Staff Meetings
• Minuting of Board and Management Meetings and following up on actions
• Drafting letters
• Liaising with external consultants, lawyers, HR consultants, planning consultants
Office Co-ordination
• Liaison, support and follow up with Senior Managers, Managing Director, HR Manager, Customer Relations Manager, Finance & Administration Manager and Marketing Executive
• Premises maintenance
• Equipment and furniture maintenance
• Security
• Recruitment and induction
• Reinvention of Policies and Procedures
• Updating of company Intranet
• Management and mentoring of Reception staff and respective duties
• Client relationship management
• OHS&W, Workcover, Insurance and Licensing
• Liaison with and coordination of Group Senior Executives and staff
• Ordering of supplies and monitoring against budget, reallocating if necessary


Various Short Term Employers

September 2006 - November 2006

Office Administrator

October 2005 - September 2006

Executive Assistant (September toOctober

Community Services Division

Administration Assistant (August toSeptember

Jurlique International

Administration Assistant

Boost Juice Bars Pty Ltd

From August 2005

Executive Assistant

National Day Surgeries

June 2005 - July 2005

Administration Assistant

Patrick Whelan Financial Services

November 2004 - April 2005

Administration Assistant

Villis Group

August 2004 - September 2004

Office Administration Manager/Personal Assistant to Director & Partner


September 1994 - October 2003

Organisational Management
• Creating and implementing procedures (which weren't previously in place) to ensure the organisation runs as efficiently and effectively as possible, all the while supporting the professional staff to maximise their professional time and continually reviewing/enhancing same
• Interpret legislation, legal requests and findings into layman's terms for senior personnel
• Research project files in relation to professional indemnity claims, providing required information to lawyers and liaison with lawyers and insurance company
• Preparation of Board reports, agendas and minutes
• Undertaking various tasks assigned by the Board
• Input into local management team business/strategic planning requirements, implementation and communication of same to relevant stakeholders
• Undertaking statutory requirements nationally
• Coordination of up to 20 staff for meetings/ workshops
• Collation and dissemination of meeting/workshop outcomes and implementation of same
• Work with all administrative staff to encourage/mentor/counsel them into being proactive/ team-based/ multi-skilled as well as mentoring/counselling for same
• Ensure all administrative staff work to their optimum for the benefit of the organisation
• Ensure the (admin and professional) teams radiate the culture of the organisation (internal and external) at all times
• Assistance to and support of other administrative staff when overloaded/absent
Human Resources Management
• EOWA reporting (2 years) in the absence of a National HR Manager (ensuring National and individual State Business Plans are incorporated in the report and adhered to throughout the year)
• National HR "Manager" in absence of National HR Manager (2 years)
• Advising staff/Partners of pays/conditions/requirements under relevant Acts and Awards
• Recruitment
• Induction
• Mentoring
• Training
• Counselling
• Personnel Reviews/pay and bonus recommendations
• Termination (and associated issues)
• Payroll (and associated...

ABM Marketing - Administration Assistant


July 1991 - August 1994

Proprietor/Office Manager

Pargeter's Freeway Travel Agency

April 1991 - October 1993

Piper Alderman - Word Processor Operator

July 1991 - August 1993

Deputy Chairman

Robert Hardy

September 1990 - April 1991

Angus McMillan (Company Secretary), Mark Tummel (Group Technical Director) September, 1990 - April, 1991

Personal Assistant Duties


February 1989 - April 1991

Deputy Chairman

Robert Hardy

February 1989 - September 1990

Michael von Berg (Group Marketing Director), Mick Scammell (Group Sales Manager) February, 1989 - September, 1990

Personal Assistant

June 1988 - February 1989

Personal Assistant Duties


May 1986 - February 1989

Personal Assistant

May 1986 - June 1988

• Overall Personal Assistant Duties
• Running the SA Branch of the Institute of Company Directors, providing information and encouraging people to join the Institute, membership renewal, sourcing high profile speakers, organising monthly functions (60 people) and the Annual function (100 people)

Supervisor of all administrative staff

August 1984 - May 1986

Word Processor Supervisor and Trainer of 5 Full Time

April 1984 - August 1984

Senior Word Process Operator

February 1984 - April 1984

Personal Assistant & Supervisory Duties


October 1982 - May 1986

Senior Associate

October 1982 - February 1984


Southern Cross Commodities

March 1981 - October 1982

(Southern Cross Commodities)
• Legal Secretary (Andersen & Associates - in house legal counsel for Southern Cross Commodities)

Stenographer/Secretary/Rounds Clerk


December 1979 - February 1981

Casual Store Attendant


Qualifications & Certifications

Australian Institute of Human Resources

Australian Institute of Management

Accounting for Non-Accountants

Australian Institute of Management

Hales Secretarial College

Pembroke School

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