Thavar - HR Officer - Durban, KZN, South Africa

Michelle Thavar

Durban, KZN, South Africa


HR Officer


I have extensive experience in HR and am currently studying as well.

Work History


Recruitment & Selection

From March 2013

Advertising, compiling the job descriptions, screening, interviewing, reference checks, onboarding process, induction and orientation
• Preparing of HR Related reports
• Compilation of WSP'S, ATR's and BEE applications
• Assist in application of SETA accredited unit standards
• Organise wellness programs, workshops and functions
• Ensure accurate minute taking of HR meetings
• Co-ordination of training programs/workshops
• Complete HR Administrative functions
• Reviewing and compiling policies, procedures and workflows
• Representation at CCMA
• Brand building initiatives
• Office Management
• Developing and Implementing performance management systems
• Liaising with different SETA's



September 2012 - February 2013

• Recruitment and Selection
Ensure that a recruitment and selection service is in place:
Receive Manpower Requisition, validate requirements and ensure intended offer complies with internal equity
Confirm role specifications
Initiate internal advertising
Receive and screen applications
Refer applications to the Line Manager
Engage service provider or advertise directly in media
Co - ordinate interviews
Conduct work references, qualifications, criminal records, etc. checks
Prepare dummy payslips
Co - ordinate take - on process and appointment letter
Co-ordinate Change of Employment Status forms for promotions, change in job titles, transfers, and remuneration reviews
Issue communiqués on new appointees and promotions
Review the Recruitment and Selection policy
Co - ordinate the execution of exit interviews
Review and report on exit interview outcomes
Audit VIP on a monthly basis with regards to Job Titles and Grades and ensure in line with
Org Plus
Undertake projects as assigned by the Human Resources Manager
Assist with Occupational Health Medicals co ordination and Employee Wellness and Benefits



January 2010 - December 2011

• Development, updating and administration of appropriate rewards and benefits (Medical Aid, Provident Fund and payroll) systems
• Facilitation of payment of salary creditors to ensure that the staff are remunerated in line with statutory legislation
• Capturing of leave forms to leave register and payroll
• Monitoring leave provisions for budgeting purposes and compiling monthly leave movement reports for departments
• Ensure of proper maintenance of HR systems for records and audit trail
• Evaluation and facilitation of the performance management and skills development programme
• Collation and facilitation of training programmes in response to Performance Appraisals
• Sourcing of SETA accredited training providers and management of training for the organization
• Assist in the preparation and submission of the EE Reports
• Co-ordination and execution of recruitment and selection from advertisement, receipt of job applications, development of job descriptions, co-ordination of interview logistics to finalisation of appointments in line with the employment equity plan
• Co-ordination of induction and orientation programme
• Reviewing of company policies
• Ensuring that grievance and disciplinary hearings are conducted timeously in line with procedures as set by the organisation
• Analysing training needs of staff in conjunction with departmental procedures
• Planning and co-ordinating of all staff training
• Maintaining and updating employee training records
• Assist in compiling the Workplace Skills Plan (WSP) and Annual Training reports (ATR)
• Contribution in the formulation and reviewal of HR policies, guidelines and procedures in line with labour legislation
• Assist in IOD Claims and pension/provident payout
• Maintaining staff records and employee files
• Management of various projects in Human Resources and the organisation as a whole
• Management of cell phone/data cards usage and stats thereof
• Management of the organisations fleet vehicles (booking...



March 2007 - December 2009

• Capture of staff information and leave on the VIP system
• Assisting in the recruitment and selection process.
• Updating of job descriptions
• Planning and co-ordinating of site and staff training
• Collating and reconciliation of timesheets for permanent/temporary staff
• Analysing the time management system and reporting thereof
• Record vehicle statistics and oversee the maintenance of the fleet vehicles thus ensuring that all services are kept up to date with all vehicles and repairs are attended to promptly
• Accessing the MTN account and recon of staff usage for cell phones and data packages
• Travel and accommodation bookings
• Organise staff events and meetings
• Capturing of staff timesheets and schedule of overtime
• Updating staff files
• Payroll recons
• Ensure all staff and contractors to the office are aware of the OSH requirements, including new staff
• Ensure that the Asset Register is maintained and reviewed bi-annually and all assets are allocated a number
• Process S & T allowances for all staff



August 2003 - January 2007

• Responsible for the general correspondence and distribution within the Opts Dept
• Maintain and update of the contracts database for the company
• Maintaining computer files by maintaining the office doc management system
• Co-ordinating and minute taking of all meetings
• Compile reports as and when required
• Ensure that all invoices are coded and correctly allocated before forwarding to the Opts Manager for approval
• Ensure that all monthly claims are received timeously and coded correctly
• Ensure that all vehicle claims are forwarded to the Opts Manager for approval timeously
• Maintain office filing system
• Arrange and book travel, accommodation and or car rentals
• Arrange suitable venues for meetings, arrange equipment and catering
• Order of stationery and kitchen stock thus ensuring that stocks are maintained at appropriate levels
• Obtain quotes as and when required. All major items require three quotes. Sourcing of suppliers and ensuring that suppliers meet the criteria in line with company policy
• Ensure that all suppliers are paid timeously
• Diary Management of Opts Manager
• Minute taking and distribution thereof
• Plan and co-ordinate functions/events/workshops
• Oversee the general administration of the department



September 1997 - July 2003

• Staff development and liaising with HR with regard to motivating, coaching and mentoring steam members
• Attend to customer queries
• Resolution of escalated calls
• Ensure that calls are answered timeously
• Responsible for quarterly one on one review meetings with team members
• Ensuring that targets are met and team performance managed
• Preparation of monthly rosters for team



January 1994 - August 1997

• Responsible for taking bets
• Customer queries

Qualifications & Certifications

Management & Training

Durban University of Technology

Diploma: Commercial Administration

Durban University of Technology


Merebank Secondary

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