Hepburn - Accounts Payable / Receivable - Fort Erie, ON, Canada

Michelle Hepburn

Fort Erie, ON, Canada


Accounts Payable / Receivable


Receive and pay vendor invoices for U.S. trucking companies utilizing Livingston International Brokerage as their client.

Work History

General Support Clerk (CR03)

Citizenship and Immigration Canada (Niagara Falls)

CPC Vegreville Alberta; CIC Hamilton; GTEC and CIC Ottawa.)
* Open, sort and deliver incoming submissions, couriers, and transferred files to appropriate office divisions (Backlog Reduction Office / Citizenship)
* Scan documents using SCANPRO, use the following systems for daily computer tracking (RDMIS -Records, Documents, and Information Management System, FOSS - Field Operations Support System, NCMS- National Case Management System ; GCMS Global Case Management System) and CAIPS (Computer Assisted Immigration Processing system)
* Research and contact provincial social assistance offices to assist officers for pre determinant permanent resident card issuance.
* Client search to confirm status in Canada (landings, removals, enforcement, criminality)
* Client service to incoming Refugee applicants/ claimants
* Some experience in reconciliation of funds/ monies to financial institutes using logs, couriers, emails and faxes.
* Status inquiries to CSIS (Canada Security Intelligence Service)
* Filing, monitoring bring forward reports for officers to process and meet targets.
* Copying files for Judicial review, Rule 9 Leave for Federal Court

Operations/ Program Assistant

Consulate General of Canada

* Operated office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications; up-to-date in modern technology
* Answered telephones and gave information to callers, took messages, or transferred calls to appropriate individuals
* Filed and retrieved corporate documents, records, and reports
* Opened, sorted, and distributed incoming correspondence, including faxes and email.
* Prepared responses to correspondence containing routine inquiries
* Provided clerical support to other departments
* Provided training and orientation to other clerical and new staff
* Operated electronic mail systems and coordinated the flow of information, internally and with other organizations
* Provided services to customers, such as order placement and account information.
* Conducted searches to find needed information, using such sources as the Internet, including background check with security affiliations
* Mailed newsletters, promotional material, and other information
* Scheduled and confirmed appointments for clients, customers, or Supervisors
* Made copies of correspondence and other printed material
* Completed forms in accordance with company procedures
* Opened, read, routed, and distributed incoming mail and other material and answer routine letters
* Located and attached appropriate files to incoming correspondence requiring replies.
* Set up and maintained paper and electronic filing systems for records, correspondence, and other material
* Located and corrected data entry errors, or reported them to Supervisors
* Compared data with source documents, or re-entered data in verification format to detect errors

Accounts Payable Co-ordinator

Livingston International Brokerage

• Reference/ Pay invoices from incoming freight from U.S.A
• Email distribution / Correspondence to Vendors / Team offices for status on payments
• Wire Releases / Immediate check payments for other offices( JP Morgan)
• Filing check invoices

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