Gheewala - Document Controller - Al-Salmiya, Kuwait

Mohammed Gheewala

Al-Salmiya, Kuwait

Services

Document Controller

  • Part time

Summary:

Undertake various functions related to document control, document archiving, document imaging and maintenance of document register for Construction Projects and/or Detail Engineering Projects.

Receives and registers Client provided document for detail engineering or construction engineering project, including in-house generated document. • Controls issuance of document numbers, including maintenance of proper document registers for detail engineering or construction engineering project. • Maintains specifically assigned project database/s. • Ensures proper document classification, sorting, filing and proper archiving. • Reviews completeness of documentation and prepares document transmittal. • Prepares and maintains AFC and As-built photostat books for detail engineering or construction engineering project, either for in-house use or for onward transmittal to Client during project closeout. • Performs document quality check in accordance to Company engineering document control procedures. • Performs file backup to ensure proper storage and archiving of electronic registers. • Prepares engineering project reports, as may be required.

Work History

Document Controller

Kuwait University

From September 2012

Working Since: September 2012 till date
Job Profile:

• Ensures proper upkeep of technical documents.
• Circulation of documents internally ( In Gulf Consult office)
• Ensure that the latest revision and approval status of drawings is kept updated continuously.
• Ensuring that drawing transmittals are duly acknowledged by consultant, in case there is a dispute on whether the drawings were transmitted on time.
• Responsible for the physical management and tracking of policies, revisions, change documentation, and signature logs in accordance with Company policy.
• Filing and maintain acknowledged transmittals.
• Follow up of transmittals sent for review / comment also for resubmissions or copying.
• Maintain project files in an orderly manner.
• Receiving of internal and external documents.
• Respond to queries regarding revision status of issued drawings / documents from engineering / drafting personnel.
• Spiral Binding & complying documents in a Presentable manner.
• Validating and checking the documents (SD/Transmittal/Letters etc.)Before submitting. All files submitted are also to be checked & approved by the superior in charge.
• Reviews change control documentation for accuracy and completeness

Accounts Assistant/ Admin Asst/Documentation Incharge

Bader Al Mulla & Bros. (Kuwait)

January 2005 - June 2011

Department: Al Mulla Rental & Leasing Shuwaikh
Designation: Accounts Assistant/ Admin Asst/Documentation Incharge.
Worked: January 2005 - June 2011
Job Profile:

• Providing Technical support in evaluating, implementing & maintaining systems & application software. (Currently using Oracle 9i)
• Establishing Document Control Procedure by controlling the document submittal and receipt procedure, secrecy observation procedure, document status indication procedure etc
• Keeping track of all documents correspondences and transactions.
• Preparing, Maintaining and updating all document registers/logs.
• Controlling the issue and receipt of all documents
• Preparing of Daily, Weekly, Monthly.
• Preparing Profit & Loss Statement.
• Preparing of Payment list of Supplier, Invoices & Capex.
• Preparing of incentive & statement.
• Preparation and submission of Financial & Trend analysis reports.
• Reconciliation of Management Accounts with Group accounts.
• Providing adequate informational support for Internal / External Audits.
• Verifying and checking of company asset in every quarter end.
• Maintaining Daily cash transaction (Petty Cash).
• Co-ordinating System related jobs with I.T Department
• Maintaining user defined MIS (Management Info. System)
• Handling accounts of Major clients such as U.S Army, U.S Air force, I.T.T Services etc.

Marketing Officer / Customer Support

United Sales Agency Pvt. Ltd

May 2002 - October 2004

Mumbai-India. (Dealers of Timex Watches & Sun glasses)

Job Profile:
• Maintaining stock in all outlets, like Shoppers stop, Akbarally, Pantaloon, Big Bazaar, etc.
• Coordinating with Customer for better service
• Bank Reconciliation, Maintaining daily & monthly Sales reports.
• Collecting Cheques & handling cash transaction for different Clients.
• Weekly Purchase Statements on cost centers.
• Preparing Invoices as per the payment advice.
• Preparing Profit & Loss Statement, Annual Budgets & forecasting.

Accounts Asst

Bader Al Mulla & Bros. (Kuwait)

July 1997 - August 2001

Job Profile:

• Providing Technical support in evaluating, implementing & maintaining systems & application software. (Currently using Oracle 9i)
• Preparing Profit & Loss Statement.
• Preparing of monthly reports.
• Preparing of Payment list of Supplier, Invoices & Capex.
• Maintaining Inventory & monthly updating of stock reports.
• Maintain company files in an orderly manner.
• Receiving of internal and external documents.
• Filing and maintain acknowledgment receipts
• Reconciliation of General Ledger & Sales Statement..
• Verifying and checking of company asset in every quarter end.
• Coordinating System related jobs with I.T Department
• Maintaining user defined MIS (Management Info. System)

Typing Speed. 40 words per minute.

Qualifications & Certifications

Bachelor in Commerce

Mumbai University

St. Lawrence High School

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