Im a well networked, passionate individual who communicates well on all levels. My past experiences well sets me apart from the rest of my peers. My dedication and willingness to learn makes me an exeptional person. Im a natural born leader who can tgink out the box.
Online diary management
Answering and screening all calls
Booking local and international travels
Setting up meetings
Arranging meeting venues
Typing of all documents and correspondences
Attending to all incoming and outgoing mail
Receptionist and Admin coordinator
Belisa Holdings, Stellenbosch
September 2013 - February 2014
➢ Opening and closing of office daily.
➢ Minute taking
➢ Receiving visitors
➢ Ordering and maintaining stationery, groceries ect.
➢ Market research
➢ Typing of all documents
➢ Assisting secondary company with admin duties
➢ Arranging flight both locally and internationally
➢ Diary management of 2 Directors
July 2013 - August 2013
➢ Extracting estate agency information off the internet
➢ Preparing information onto a spreadsheet
➢ Keeping a record of all agencies contacted
➢ E-mailing out invitations to agencies to attend a conference in Gauteng and Western Cape
➢ Confirming all invitations send out was received.
➢ Confirming attendees
Executive PA to Chief Operating Officer
Edcon, Crown Mines, Jhb
May 2010 - May 2013
➢ Taking minutes of meeting
➢ Screening of all incoming calls
➢ Assist with set-up of new consultants in the team
➢ Co-ordinate set up of all internal and external meetings
➢ Ordering of all team stationery
➢ Do online procurements
➢ Reconciliation of bank accounts
➢ Compiling of 12 statistic reports on a Monday
➢ Manage online diary
➢ Arrange local and International travels
Typing minutes, assisting owners on account queries
February 2009 - May 2010
Sending out statements and Levy Rent-roll /Disbursements to all Chairman's and Trustees.
➢ To see that the account get paid for contractors. Contractors go to various buildings to do maintenance work.
➢ Drafting and typing confidential reports/documents, faxes, letters, presentations and spreadsheets.
➢ Issuing of Insurance Certificates and sending Clearance Certificates /Advise to the transferring attorneys.
➢ To process Insurance Claims, Scanning calls for Portfolio Managers, sending out of AGM packs. Setting up trustees meeting for buildings.
➢ Setting up appointments for Portfolio Managers.
➢ Manage office functions and daily routines.
➢ Sorting of all incoming mail.
➢ Sending cheques for banking.
➢ Getting quotes from suppliers.
➢ Preparing manual statements for owners/tenants.
➢ Compiling budgets for complexes.
PA to Country Director and Finance Department
Oxfam GB, Parktown, Jhb
October 2008 - February 2009
➢ General secretarial tasks
➢ Retrieve and distribute faxed within the department
➢ Incoming and outgoing mail management
➢ Routing of driver routes
➢ Travel arrangements
➢ Assisting co-ordinators with workshops
➢ Doing requisitions, purchase orders & cheque requisitions
➢ Administer the creation, filing, reproduction, security, maintenance and use of all documentation.
➢ Request information and distribute documentation as and when required
➢ File documents in archive.
➢ Managing manual dairy for Director
➢ Ordering all office stationery & furniture.
➢ Weekly banking.
PA to Dr. Pam Pillay (Gynecologist)
Dr. Pam Pillay, Garden City Hospital, Jhb
May 2008 - October 2008
➢ Answering all incoming calls
➢ Making appointments for patients
➢ Booking patients into hospital for procedures
➢ Liaise with medical aids for authorisation codes for patients
➢ Ensuring that all patient file information up to date
➢ Doing weekly banking
➢ Supervise the Cleaner
➢ Responsible to keep all office equipment in good working order
➢ Ordering of all office equipment
➢ Controlling stationery and grocery order for the office
➢ Diary management
➢ Typing of all medical correspondence for both patient & doctors
➢ Paying of salaries
➢ Keeping a record of all expenditure for the tax consultant
Legal Recoveries Consultant
August 2006 - May 2008
Policy Services Consultant
August 2004 - August 2006
January 2003 - July 2004
first call resolution
Taking messages for unavailable consultants
Assist with registering of claims
Various positions held within the organization
Auto & General Insurance
February 2002 - May 2008
February 2002 - December 2003
Frontline receptionist // Filing Clerk
February 2001 - December 2001
➢ Answering all incoming calls
➢ Reception duties
➢ Opening and locking of office
➢ Assisting BDM's with typing of documents
➢ Diary management for showroom
➢ Ordering of food for office parties ect
➢ Supervising of cleaners and drivers
Qualifications & Certifications
Product Learning programme