Klingner - Office Administrator - Brisbane, QLD, Australia

Melinda Klingner

Brisbane, QLD, Australia


Office Administrator

  • Full time
  • Part time
  • One time
  • Contract
  • Temp

Work History

Facilities Manager

Ventyx Pty Ltd

January 2012 - September 2013

• Employing and supervising contractors for various maintenance projects within the building
• Controlling the car park in the building, including allocating car bays to interested staff and liaising with HR and finance for payment
• Mapping of seating plans and phone/data points for over 300 people over three floors
• Ensuring strong relationships with external parties - Building Management, Sub Tenants, Maintenance Team, Building Security, Contractors and Cleaners
• Day to day assistance to executive officers, corporate services and legal/HR teams
• Travel organization and itinerary planning for the team as needed
• Event planning and function booking
• Processing of expense claims for executives utilizing CONCUR
• Receiving and responding to maintenance requests on a daily basis for an office of over 300 people
• Overseeing and managing the maintenance budget, along with procurement of a wide variety of office equipment and furniture

Administration Assistant

Riverside Marine

March 2011 - November 2011

• Assisting with people performance systems, monthly and quarterly reviews
• Advertising job positions
• Event planning, including;
o Assisting with organizing the launch of a $100 million cruise vessel
o Managing a themed lunch for QLD tourism
o Coordinating business development luncheons
• HR management
• Reconciling company credit cards using CONCUR
• Booking meetings, organizing travel and preparing complex travel itineraries
• General office upkeep - Stationary orders, keeping fridge and pantry stocked
• Taking minutes, preparing meeting agendas for management meetings
• Creating HQ newsletter each month
• Managing and reviewing filing and office systems

Call Centre Consultant

Stella Communications

May 2010 - November 2010

• Strict adherence to time schedules
• Quickly and efficiently answering up to 1000 calls a day
• Responding to a myriad of queries using a number of different data basis (usually within a 5 second phone call)
• Providing a paging service to over 200 different companies, which involved answering all calls politely and professionally while following on screen instructions
• Calmly and professionally dealing with irritated or frustrated callers

Personal Assistant

Stewart Silver King and Burns, Body Corporate Management

March 2008 - May 2010

to two Senior Community Managers

• Dairy Management - Setting meetings and reminders to circulate agendas and minutes to Community Managers
• Dealing with building owners and large committees via phone, written correspondence and face to face
• Setting budgets
• Utilizing mail merge to send out large amounts of mail each day
• Filing of important documents and contracts (paper and via manage point)
• Breach letter preparation, and general communication to tenants and owners as directed
• Completion of documents by committee deadlines
• Compiling weekly and monthly reports/agendas/minutes for building committee's and owners
• Managing confidential information
• Referring to building legislation and applying to specific incidents on a daily basis
• Preparing PowerPoint presentations
• Booking in Building Maintenance
• Invoice Management
• Reception cover as required

General Store Assistant and Deli

IGA, Frenches Forest

January 2004 - March 2006

• Serving customers on register
• Deli duties including cooking chickens, slicing meat, preparing sandwiches and salads, preparing food platters and serving customers
• Stock replenishment
• Price checks and stock take
• Opens and closes

Qualifications & Certifications


Queensland University of Technology

Genesis Christian College

Kurwongbah State School

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