Venkataswamy - Executive Secretary - Bangalore, Karnataka, India

Meena Venkataswamy

Bangalore, Karnataka, India


Executive Secretary

Work History

Executive Secretary to Managing Director

Zuari Cement Ltd

July 2006 - January 2014

Bangalore (Italcementi Group)

✓ Worked graciously under high pressure with great adaptability as and when needed
✓ Maintained exceptional relationship & networking with stationed / overseas colleagues

✓ Handling correspondences independently & arranging Meetings
✓ Maintaining general filing system and all documentations
✓ Handling Preparations of meetings, conferences & telephone calls
✓ Providing extensive secretarial and administrative assistance
✓ Assisting the Director in conducting weekly, monthly and quarterly meetings
✓ Maintaining database of the various information/ contacts/ reports/ presentations/ managing records
✓ Handling Travel reservations, travel expenses, making appointments, arranging meetings via WebEx and Video Conference (Tele Presence), providing approvals on behalf of the executive and various day to day activities.
✓ Prioritizing/managing the executive's functions and daily activities.
✓ Coordinating & arranging completely visits of staff from overseas
✓ Maintaining an adequate inventory of office supplies
✓ Maintain petty cash expenses for MD's office
✓ Taking care of MD's Monthly expenses statements, travel sheet
✓ Arranging Logistics for Board of Directors as well as regular events' management like Banquet bookings, etc
✓ Coordinating with other Secretaries for making Invitation letters
✓ Extensive calendar management of the Director, prioritizing, scheduling and rescheduling meetings



Profire Safety Consultants

September 2004 - July 2006


Secretary to the Managing Director

Zuari Cement Ltd

September 2001 - September 2004


Customer Support Executive

Advent Electronics Pvt. Ltd

November 2000 - August 2001


Secretary to the Managing Director/Marketing Assistant

Arrow Electronics India Ltd

January 1996 - October 2000


Secretary to MD, GM, & Finance Manager

Rama Qualitex Ltd

June 1992 - December 1995



Namaskar Labels

April 1990 - May 1992


Qualifications & Certifications

mysore university

Karnataka State Open University

Personal Secretaryship

The Career College

St.mira's high school

International School of Computer Technology

Word Processing

St. Joseph's Evening College

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