Muthizi - Personal Assistant - Johannesburg, GP, South Africa

Mary Muthizi

Johannesburg, GP, South Africa

Services

Personal Assistant

  • Full time
  • Part time
  • One time
  • Contract
  • Temp

Summary:

I have the ability to project oordinate and adminiter office activites in timely and effiicient manner.

Work History

Senior Central Admin Manager

Matric

(Grade 12)
Completed 1996


COMPUTER & COMMUNICATION SKILLS
• Solid knowledge of Microsoft Office Suite -Advance Excel, Word, Outlook, PowerPoint Ms Project, Access, etc
• Working knowledge of Lotus Notes and Datanet database
• Ability to use business communication tools - fax, email, scanner, copier, projector etc
• Excellent business communication and good report writing skills.
• Proficient in oral & written English and isiZulu.


Current reference for merSETA:

Luzette Joseph
Senior Central Admin Manager
+27 10 219 3381
+27827868110

Current reference for RMB Private Bank:

Darren Leven
Head of Private Advisory
+2711303 5051

Personal Assistant & Project Office Coordinator

merSETA

From August 2008

Responsibilities
* Managing the schedule of the following CEO, COO, Senior Management and Regional Managers
* Screening of calls
* Coordinating meeting and the attendees thereof
* Taking minutes of meetings and filing and distribution
* Co-coordinating the management of monthly and weekly reporting schedule and submission of the reports for all the provinces; including
* Follow up on outcomes of management directives to regions based on management reports
* Presentation preparation of management reports for management meetings
* Sourcing and coordinating training activities for senior management, which included:
* Training logistics - bookings, accommodation and material
* Understanding training requirements and matching those with the suppliers
* Managing the attendees
* Compliance liaison& Stakeholder management - which included
* Coordinating quarterly meetings and activities with external auditors
* Ensuring the documentation required by the auditors is up to date and accessible
* Providing the necessary and requested information to clients
* Responding to queries from companies, Client Liaison Officers and Coordinators
* Responding to and resolving queries related to quality assurance, trade tests, certification and grant issues


Reason for leaving: Career Advancement

Facilities Assistant

RMB Private Bank

April 2003 - July 2008

Responsibilities
* Facilities Management coordination; which included:
* issuing and monitoring of access cards to employees
* management of maintenance schedule for all fax and photocopy machines within the building
* managing the general ordering of flowers for RMBPB and reception arrangements
* coordinating repair of general office equipment such as, water coolers and shredders
* manage and control parking allocations, both basement and parkade
* supervision of the mailroom, messenger and general mailing requirements within RMBPB, including vehicle management and maintenance
* People Management ; which included:
* Supervisions of the drivers and coordinating daily mailroom activity
* Procurement; which included:
* Managing the journal and daily newspaper orders and requirements
* Responsible for the ordering of authorized office stationary requirements
* Coordinating monthly payments of invoices from suppliers


RMB Private Bank, Sandton
Receptionist

Responsibilities
* Facilities Management coordination; which included:
* issuing and monitoring of access cards to employees
* management of maintenance schedule for all fax and photocopy machines within the building
* managing the general ordering of flowers for RMBPB and reception arrangements
* coordinating repair of general office equipment such as, water coolers and shredders
* manage and control parking allocations, both basement and parkade
* supervision of the mailroom, messenger and general mailing requirements within RMBPB, including vehicle management and maintenance
* People Management ; which included:
* Supervisions of the drivers and coordinating daily mailroom activity
* Procurement; which included:
* Managing the journal and daily newspaper orders and requirements
* Responsible for the ordering od authorized office stationary requirements
* Invoicing monthly accounts payments (who where you invoicing?) or where you receiving the invoices from suppliers? If so then it should actually be...

Office Administrator

PR PRODUCTIONS

January 2003 - March 2003

• Receptionist
• Bookkeeping, Research
• Petty cash
• Basic secretarial duties
• Manning & Updating the filing system
• Handling the delivery system for the company
• Typing all correspondence
• General management of the office
• Purchasing of office equipment

Receptionist

PEU INVESTMENTS

August 2002 - December 2002

• Welcoming of visitors
• Switchboard (Panasonic - 48 extensions)
• In charge of stationery, this involves ordering and handing out • Booking of boardrooms for meetings
• Keeping of cheques for collection
• Making labels for cheques

Administrative Clerk

SOUTH AFRICAN REVENUE SERVICES

From July 2002

• General administration duties
• Capturing of all new shareholder details

Outbound Customer Service Consultant

DMX MUSIC

April 2002 - May 2002

it was a temp position, where was a call centre consultant.

Qualifications & Certifications

Project Management

Varsity College

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