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Williams - Project Coordinator, Office Manager, Administrator, PA - Hemel Hempstead, Hertfordshire, UK

Marleine Williams

Hemel Hempstead, Hertfordshire, UK


Project Coordinator, Office Manager, Administrator, PA


o I have many years’ experience as an Administrator and PA, and get great satisfaction in seeing through a task from the beginning to the end
o I have a confident and cheerful disposition with a good telephone manner
o Excellent communicator, both written and oral
o An ability to maintain confidentiality at all times
o Enjoy working in a fast paced environment
o An excellent administrator with sound interpersonal and organisational skills
o I am a fast learner in new situations
o A good problem solver who works well under pressure and own initiative
o Self-motivated and proactive, working comfortably within a team or on my own
o A loyal, trustworthy and diligent worker
o Ability to multi-task, and complete ad-hoc tasks whilst managing and prioritising a busy work load

Work History

Project Co-ordinator

Copper Development Association

From September 2011

All as per previous job description at CDA (2008)
• Reporting to and supporting Director and Project Managers
• Arranging all logistics for exhibitions, worldwide and local
• Compose clear and accurate correspondence
• Maintain close liaison with European and International centres


WM Investigation Services

December 2009 - September 2011

• Supporting Director where necessary
• Instructing agents and creating reports
• Arranging agents appointments and updating accordingly
• Preparing court documents - Affidavits and Statements
• Reporting back to clients
• Processing invoices on a regular basis
• Stringent pre-employment screening
• Land registry checks
• Equifax checks
• General office administration
• Ad-hoc internet searches
• Dealing with general telephone calls

Finance Integration Project - Oracle Project Administrator (Contract)

Steria Ltd

January 2009 - November 2009

Working on Oracle Database
• Setting up projects
• Setting up agreements
• Inputting Budgets - Revenue and Costing
• Raising monthly billing events
• Clearing overrun budgets
• Raising invoices/credit notes
• Raising intercompany invoice transactions/credit transactions
• Running reports (SF7, Backlog, Project Opening cards etc)
• Closing financial projects
• Filing and other administrative duties.

Project Co-ordinator

Copper Development Association

April 2008 - December 2008

• Helpline Operation - entry of online/email enquiries onto database and forwarding of enquiries to relevant experts
• Updating database on a daily basis
• Dissemination of promotional materials by mail and email
• Maintain resources - placing of orders for CD's, posters, adverts etc.
• Organise travel e.g. flights, taxis, trains, car hire and hotel requirements of colleagues
• Book hotel rooms for meetings/seminars/exhibitions
• Events organisation and support (CDA 75th Anniversary Celebration)
• Responsible for ordering lunches and buffets for Head Office staff and visitors
• Maintaining contact lists
• Maintaining of stock room
• Facilities administration, including liaising with relevant suppliers and service providers
• All general administration
• Arranging collections and deliveries
• Daily distribution and collation of incoming faxes and post for the departments

Site Administrator/Document Controller/PA

Metronet Rail

November 2006 - March 2008

• Providing support to Construction Manager
• Responsible for setting up complete Health & Safety filing system for hand-over to client
• Handling sensitive data and maintaining confidentiality at all times
• Responsible for timesheet collation
• Monitoring timekeeping of staff
• Ordering of stock and stationery
• Raising Purchase Orders and checking invoices
• Checking operative documentation
• Taking of minutes at meetings and distribution thereof
• Filing (paper & electronic)
• General administrative work

Office Manager/PA

TP3S Ltd

September 2001 - October 2006

• Providing support to Director and colleagues
• Processing payroll and dealing with queries
• Assisting overseas applicants with settling into new position
• Applying for Work Permits
• Working across time zones
• Fielding calls - redirecting where necessary
• Organising business and social events, travel arrangements
• Purchase and manage stationery stocks / corporate printing of company business cards and stationery
• Handling all incoming & outgoing mail
• Dealing with telephone, email and fax queries
• Data capture - ensuring information on database is valid and up-to-date
• Creating spread sheets as required by management
• Ensuring all office equipment is well maintained.
• Maintaining confidentiality at all times
• Basic accounting procedures
• Pre-screening CV's, arranging interviews for co-ordinators
• In depth teacher vetting procedures
• Processing placement requests and placing appropriate teachers
• Responsible for maintaining a tidy reception as well as meeting, greeting and signing in all visitors

Assistant Advertising Manager/PA

Lifestyle Leisure Group

August 2000 - June 2001

• Corporate & Contract Sales
• Preparing quotations
• Responsible for liaising with clients to ensure their requirements are met
• Ensuring that customer receives products on time and in good order
• Acted as PA for Managing Director when required

Office Manager

Aba Manufacturing

January 1994 - August 2000

• Managing a retail outlet
• Sales
• Processing customer orders
• Confirming delivery dates with customers
• Liaising with manufacturers to ensure delivery time scales were met
• Negotiating terms and rates with suppliers
• Meeting with manufacturers to review cost prices and new products
• Marketing
• All basic accounts, including Sales and Purchase ledgers
• Checking stock levels
• Ordering of stock

Qualifications & Certifications

Danville Park Girls' High School

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