Khali - Company Secretary Assistant - Cape Town, Western Cape, South Africa

Marjorie Khali

Cape Town, Western Cape, South Africa


Company Secretary Assistant

Work History

Executive PA to MRO Operations Executive Manager

Denel Aviation

From April 2014

DUTIES: • Key Customers: • Manage the MRO Department. • Providing administrative and secretarial support • Drafting documentation on behalf of the Executive Manager • Handling confidential correspondence and responding to correspondence • Co-ordination and finalisation of travel and accommodation arrangements • Arranging agendas, taking distributing timeously • Follow up on matters arising from meetings • Maintaining an efficient filing system and clearing faxes • Co-ordinate and administer all personnel activities for preparation of the monthly reports • Ensure reporting deadlines are met • Logistical arrangements for activities (e.g. lunches, meetings, team building, workshops, conferences) • Compile management reports and presentations • Answer, screen and make phone calls professionally and manage the messages efficiently. • Adhoc: • Processing of claims • Managing and support for 5 departments i.e 290 staff reporting to 6 managers and team leaders • Administer and ordering of office stationery and other.



COMPANY: Central Energy Fund (CEF)
INDUSTRY: Government
PERIOD OF EMPLOYMENT: Sep 2011 to March 2012 (Contract)
POSITION: Committee Secretary

• DUTIES: • Key Customers: • Manage the Secretariat Department. • Taking minutes of all the Subsidiaries for Board Audit & Risk Committee Meetings. • Taking minutes of all Subsidiaries for Board Meetings. • Distributing minutes on time. • Filling: • Administer appropriate filling system for Secretariat. • Adhoc: • Taking minutes of hearings

REASON FOR LEAVING: contract ended.


COMPANY: National Development Agency
INDUSTRY: Government
PERIOD OF EMPLOYMENT: April 2009 to March 2010
POSITION: Human Resource Administrative Assistant

• DUTIES: • Key Customers: • Manage the Executive HR Director's office • Manage the OD Manager's office • Business Processes: HR Plan • Update and coordinate HR Project plan. • Follow on key...

Secretary / Personal Assistant

From May 2012

Committee Secretary


September 2011 - March 2012

Human Resource Administrative Assistant

National Development Agency

April 2009 - March 2010

Senior Administrator

African Defence Systems

February 2008 - February 2009

Senior Administrator

Thales South Africa

February 2008 - February 2009

DUTIES: • Key Customers: • Management (General Manager, and their personnel) • Other Procurement Manager and Commodity Manager / departments • External clients • Duties: • Effective time management of General Manager's diary • Effective and efficient secretarial services • Effective and sufficient office administration • Follow -up on matters and regular feedback on relevant matters • Uphold a positive image of the office of the Director • Secretarial Services: • Time / diary / management • Manage the diary / time of the General Manager, Procurement Manager and Commodity Manager • Co-ordinate General Manager's needs and priorities and update diary accordingly manual and electronic • Obtain and schedule all relevant meetings at the beginning of each year • Taking minutes and distributing • Schedule and reschedule appointments / meetings and confirm • Mail management and email service management: • Manage all incoming and outgoing mails • Compile and update mail register • Screening all incoming mail identify priority (high / low, urgent / very urgent etc) • Gain knowledge on background of the documents (including requests /attention that are needed) for General Manager • Update mail register with above mentioned information and follow up on documents that wee dispatched • Procurement service-management: • Roles and responsibilities: material requisition planning and forecasting, inventory management, management of purchase price and delivery management • Sourcing new suppliers , hosting order book reviews, responsible for resolving queries and conflicts with both internal and external customers • Maintaining data integrity and updating the purchasing systems, producing monthly supplier reports (on delivery) scorecards • Maintaining vendor master data, BEE for credit applications or suppliers • Other administrative responsibilities - securing import licenses for imported goods, liaising with the transport departments, to...

PA to Director


September 2007 - June 2008

Management Assistant to Regional Manager SAP Education


February 2006 - August 2007

Secretary / Personal Assistant


April 2005 - January 2006

PA to Managing Director

Sasria Limited

February 2000 - March 2005

PA to Deputy National Director

Management School of Training Programmes (NGO)

June 1997 - January 1999

HR Assistant

Pepsi Ltd (new age beverage Ltd)

February 1996 - July 1996

Liaison with staff members regarding personal issues • Diary management • Arranged interviews • Typed employment contracts and legal documents • Attended to all HR meetings and took minutes • Types and distributed agendas and minutes • Organised and administered medical aid for staff • Arranged salaries of contract staff members and distributed payslips • Filed documents Oct 1995 to Dec 1995 Research and Development and Data Capturer SA Druggists Pharmaceuticals • Updated pharmaceutical information and printed out records for the marketing division • Research and development • Updated doctor's information -reports and statistics numerical / alphabetical • Obtained and updated new information worldwide Apr 1995 to Sep 1995 Executive Secretary to Marketing Director and two Managers Transitional Metropolitan Council Roads Directive N / E Division • Screened calls and took detailed messages • Typed correspondence and wrote reports and minutes • Arranged meetings, distributed minutes and agendas • Attended divisional meetings and took board minutes • Updated doctor's information reports and statistics numerical / alphabetical • Managed all the manager's diaries • Supervised the switchboard lady • Handled all the secretarial duties for the divisional, operational and planning managers

REASON FOR LEAVING: Temp assignments

COMPANY: Africare (NGO)
PERIOD OF EMPLOYMENT: Dec 1994 to Mar 1995
POSITION: Special Assistant to Director and 3 Managers

• DUTIES: • Managed diary for the Director • Liaised with the Africare contacts and parliamentarians • Typed, edited and drafted correspondence, reports, tenders, minutes and agendas • Handled salaries and payments of creditors • Maintained financial records, claims and invoices • Prepared financial batches and submitted them to Africare Washington DC. Head office. • Developed and implemented newsletter clippings • Filling and registering of...

PA Managing Director

Mortgage Indemnity Fund

May 1996 - May 1997

Temp Assignments


April 1995 - July 1996

Special Assistant

Africare (NGO)

December 1994 - March 1995

Secretary / Reception

March 1994 - November 1994

Secretary / Reception

Professional Field Marketing

March 1994 - November 1994

DUTIES: • Manned switchboard • Typed correspondence and minutes • Organised catering services for meetings and special functions • Organised travelling arrangements locally and internationally • Tailored dealings with distributors and merchandisers • Screened calls and took detailed messages • Filling

REASON FOR LEAVING: Contract position

COMPANY: News Clip Company
PERIOD OF EMPLOYMENT: Sep 1989 to Mar 1994
POSITION: Administrative Assistant

• DUTIES: • Research newspaper articles • Arranged newspaper articles as per client's requirements and specifications. • Ordered newspaper and magazines internationally • Maintained filling systems and typed labels • Organised cutting and sticking of press clippings

REASON FOR LEAVING: Company relocated

Administrative Assistant

News Clip Company

September 1989 - March 1994

Executive PA to MRO Operations Executive Manager

Denel Aviation

Government Current

Qualifications & Certifications

Business Management

Damelin Management School

Project Program Manager

Wits Business School

Licentiate General Banking

Intec College


Institute of Commercial Management

Sales and Marketing

Damelin Management School

Personal Computing Course

Damelin Computer School

Kelly Greenoaks Business College

Motswedi High School

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