Phillips - Document Controller - Pearl, HI, USA

Marian L Phillips

Pearl, HI, USA


Document Controller


As a document control manager, I have supervised two direct reports and also provided guidance to four other document controllers on subcontracts. In addition, I worked together with others to create the Document Control Plan and working procedures for a rail transit project. In the past I worked as a Technical Librarian on an operating rail project, compiling and maintaining a library of documentation to operate and maintain the transit system. Prior to this position, I worked at a federal waste reservation in project controls, principally developing procedures for the work in our department and also providing reports for our facility to the Federal government.

Work History

Document Control Manager

Parsons Brinckerhoff

From June 2010

Currently working as the Document Control Manager for the General Engineering Consultant (GEC) and serving as the counter-part to the document control manager for the Honolulu Authority for Rapid Transit, a planned 20-mile elevated rail line. Responsible for managing two direct reports and four indirect document control leads on subcontracts. Prepared and maintain the Document Control Plan developed for the work of the GEC. Maintain central files (hard-copy and electronic) as the project record for the GEC. Provide support to other contracts and to internal and external parties as requested and approved. Also serve as the GEC Procedures Coordinator and perform other administrative tasks.

Quality Control Manager


From January 2009

Served as Quality Control Manager for PAE's contract with the UN MINURCAT work in Chad, Africa. Managed QC personnel at six camps, five near the Sudanese border and one near the country's capital, N'Djamena. The work involved the construction of facilities for UN troops. Requirements were increased for the construction from PAE's previous contract with the UN, particularly for soil and concrete testing in order to establish durable facilities. As much as possible in the environment, work was performed to U.S. standards. Management responsibilities included reporting and problem resolution within PAE and with UN counterparts, maintenance of QC files and personnel and work management involving frequent trips to sites.

Quality Control Manager

PAE-A Lockheed-Martin Company

May 2008 - December 2009

Served as Quality Control Manager for Heavy Support Package (HSP) contract with the United Nations (UN) to build camps in four regions of Darfur. Operated with small group due to difficulties in bringing people in-country. Inspection activities included monitoring, testing and recording mostly civil work, both concrete structures and road construction, with some electrical, piping, and iron work with basic welding as required by the UN. Provided weekly report of all inspection and testing accomplished. Also provided data for task order group and billing process. As direct report to Project Director, participated in escorting UN representatives to other camps, obtaining and documenting UN final acceptance of facilities for their use.

internal auditor

Matrix Service

April 2007 - May 2008

Cameron, LA (April 2007-May 2008)

Charged with preparation of certificate dossier for three LNG tanks for turnover to Bechtel as the contractor for Cheniere for Sabine Pass LNG project. Served as internal auditor for Matrix Service on this project, reporting to the Project Quality Assurance/Quality Control Manager, principally using ISO-9001 Standard. In addition, stood in as Document Control Manager until October 2007, providing controlled distribution of project documentation onsite to management, engineering and the construction force. Maintained digital and hard copy files of deficiency, design change documents and receiving inspection reports.

Technical Librarian & Document Control Supervisor

Alternate Concepts, Inc

From May 2003

Processed contract required submittals to the Puerto Rico Highway and Transportation Authority. Charged with cataloguing and maintaining a permanent library consisting of operations and maintenance manuals, training materials, installation manuals, as-built drawings and specifications, warranties, spare parts and special tools listings, asset management lists, required permits and other pertinent documentation. Develop and maintain document control procedures. Supervise staff that provides research assistance and document production for operations personnel. Provide document review and editing as requested by management.

Initially worked in Quality Control for ACI, reporting to the Safety and Security Manager. Reviewed Requests for Proposal to provide quality assurance input. Also evaluated bids submitted by maintenance contractors as the designated representative of the Safety and Security Manager. Substituted as the Safety representative in investigating and reporting incidents and unusual occurrences and assisted in preparation of Safety, Security, Emergency and Quality Assurance Program Plans, including later resolution and response to comments.

Tren Urbano Document Control Manager


September 2001 - May 2003

Responsible for managing document control program for the project phase of the Tren Urbano system. Receipt of documentation from field offices in seven alignment sections. Supervised and trained four full-time employees and several interns. Provided project closeout training to field office secretaries. Supervised the recovery of six years of management documentation from a discontinued database. Supported legal counsel in providing massive documentation for discovery request during arbitration.

Document Control Manager

ICA Miramar Metro San Juan

May 2000 - September 2001

Responsible for revamping document control program for engineering and construction contractor for first alignment section of Tren Urbano system. Necessary to overcome lack of resources with extra measures to provide adequate configuration control. Trained and supervised several full-time employees and interns. Processed submittals to the Client and prepared correspondence and reports and tracked action due by others.

Configuration Control Administrator

Siemens Transportation Partnership

February 1997 - May 2000

Assisted in testing and implementation of customized database (SiManage). Trained other employees in use of the database and supervised scanning and registration of 1½ years of backlogged records. Accumulated quality control test and inspection and other frequent reports under a boxed records program. Provided controlled distribution for design, plan and procedure documents. Maintained official Contract Document by inserting all executed change orders. Established audit program to verify completeness of incoming and outgoing correspondence files.

Senior Project Control Engineer

Westinghouse Savannah River Site

October 1990 - June 1996

Member of Project Management group responsible for maintaining management and project controls procedure program to implement Federal regulations and Department of Energy (DOE) guidance. Work involved interpretation of FAR, DOE, EPA, RCRA and CERCLA (Superfund) legislation, and other government regulatory documents. Introduced methodology for requirement identification in departmental procedures. Coordinated submittal of DOE Quarterly Project Manager Progress Report for Congressional Line Item projects. Provided input to small projects' risk analyses regarding level of management control necessary. Established department records management program and trained project managers and respective staffs. Prepared overall Record Retention Schedule in accordance with NARA, DOE and GSA schedules for the 100+ projects underway at SRS.

Technical Specialist

ERC Environmental and Energy Services Company

March 1990 - September 1990

Member of five-member team chartered by Westinghouse Savannah River Company (WSRC) to develop initial WSRC management procedure program for transition from DuPont, site operating contractor for 30 years. Conducted extensive research into requirements applicable for this DOE reservation, which houses both nuclear waste storage and research facilities.

Level III Quality Control Inspector

Worked in Mechanical/Welding field inspection for final turnover effort to complete construction of Unit 1 of nuclear power plant. Supported licensing group to meet NRC licensing requirements by investigating open punchlist items both physically in the field and through review of past fabrication and inspection documentation.

Quality Control Engineer

Performed research and evaluations of deficiencies, providing recommended dispositions. Identified trends related to deficiencies found in review of installation, rework and repair documentation. Compiled inspection packages, assigning inspection attributes for verification during inspection. Achieved Level III certification in Mechanical/Welding onsite and American Welding Society (AWS) Certified Welding Inspector (CWI) status.

Comanche Peak Steam Electric Station

June 1981 - December 1989

Quality Control Inspector and Engineering Technician

Held lead inspector position for Unit 2 Electrical/Mechanical inspection group. Coordinated inspection work with craft, engineers & QA manager. Trained inspectors as needed and reviewed inspection records. Conducted structural, welding, electrical separation and coatings inspections. Also, verified field installation and load calculations of conduit supports by use of a "cookbook" of typical drawings, later deemed an engineering function. Performed document review and drawing takeoffs as an engineering technician.

Work prior to 1981
• Inventory control
• Accounting
• Customer service

Qualifications & Certifications

Transportation and Safety Institute

Environmental & Hazardous Waste Management

University of Maryland, University College


Tarrant County Junior College


University of Hawaii

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