Chrysoudakis - Personal Assistant - Athens, Attiki, Greece

Maria Chrysoudakis

Athens, Attiki, Greece


I am an ambitious and independent Greek/Canadian, born from Greek parents who immigrated to Toronto, Canada in 1968.

With more than 18 years of experience in Administrative posts within Canada and Greece and a proven record of accomplishments.

Working with higher level management of top international companies has helped me learn how to establish excellent rapport with my co-workers as well as associates of my previous employers. The effect of working with this level of authorities has allowed me to learn many things that I hope to have the opportunity to discuss with you.


Personal Assistant

Work History

Personal Assistant

Consolidated Contractors Company

March 2012 - October 2014

• devising and maintaining office systems, including data management and filing;
• arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• screening phone calls, enquiries and requests, and handling them when appropriate;
• meeting and greeting visitors at all levels of seniority;
• organising and maintaining diaries and making appointments;
• dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• taking dictation and minutes;
• carrying out background research and presenting findings;
• producing documents, briefing papers, reports and presentations;
• organising and attending meetings and ensuring the manager is well prepared for meetings;
• liaising with clients, suppliers and other staff.

Executive Secretary to AVP

Consolidated Contractors Company

March 2006 - March 2010

Senior Deparment Secretary

Consolidated Contractors Company

March 2004 - March 2006

Secretary to the Sales, Estimation & Proposal (Civil) Department

Consolidated Contractors Company

March 2002 - March 2004

Executive Assistant to the President and General Manager


September 2000 - April 2001

Home Decorative Merchandise, Head Office
Executive Secretary to the President and General Manager
September 2000 - April 2001 (See reference letter attached)

♦ Communicated with all marketing companies such as BGM, ICAP, ICON etc. for advertising proposals and plans and Greek primary television and radio channels such as MEGA, ANT1, ALTER etc. for participation of our products in mini series.
♦ Communicating with to executives of Sanyo Hellas Holding which is a major
shareholder of Agelco S.A.
♦ Translating documents in Greek from English and visa versa.
♦ Acquiring signature from President and monitoring all company cheques in co- operation with accounting department.
♦ Scheduling, preparation and arranging important and confidential Management and
Senior Executive internal and external meetings.
♦ Screening of all incoming and outgoing calls and visitors.
♦ Co ordination of all incoming and outgoing correspondence.
♦ Communication with charities for Agelco's participation in donations.
♦ Preparation of outgoing correspondence and orders to suppliers and customers in
Greece and abroad.
♦ Organise President's, Vice President's and General Manager's files and all
♦ Made President's travel arrangements in Greece and abroad.

Temporary Postion Contracts with

Consolidated Contractors Company

March 1998 - August 2000

Secretary to the AVP-Construction Support Mechanical & Quality Management
• Managing the day-to-day operations of the office
• Organizing and maintaining files and records
• Planning and scheduling meetings and appointments
• Managing projects and conducting research
• Preparing and editing correspondence, reports, and presentations
• Making travel and guest arrangements
• Providing quality customer service
• Working in a professional environment
Secretary for the Head of Recruitment Manager & Human Resource Department
• Provides job candidates by screening, interviewing, and testing applicants; notifying existing staff of internal opportunities; maintaining personnel records; obtaining temporary staff from agencies.
• Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time.
• Documents human resources actions by completing forms, reports, logs, and records.
• Co-ordinated incoming CVs and outgoing for several available positions at different projects in the Middle East and USA.
• Prepared offers and contracts for new employees
• Prepared memos and faxes accordingly
Secretary to the Internal Audit Manager.
• Prepared internal Audits for our worldwide offices
• Provide significant help and support to senior professionals to review a corporation's internal controls and procedures
• Analyze and evaluate the accuracy of accounting systems and procedures

Insurance/Claims and Operations Co-ordinator


May 1996 - February 1998

Naval Shipping Company Athens, Greece

♦ Assisted supervisors of departments with correspondence and record keeping
♦ Worked closely with Shore and Ship captains to co-ordinate ship instruction direction,
position, safety, etc.
♦ Co-ordinated crew mail and documents for captain and crew.
♦ Worked with International Safety Management Code (ISM Code).
♦ Created internal company reports and manuals.
♦ Communicated with Shore and Ships captains.

Quality Assurance Co-ordinator


May 1989 - March 1996

Automobile Lock Manufacture Toronto, Canada
Responsibilities and accomplishments.

♦ Team player in processing major projects assembling parts for Chrysler, General
Motors, Saturn, Ford, Nissan, and Honda.
♦ Worked with General Motor's "Target for Excellence " procedures on a daily basis
(KTM Locks achieved the "Mark of Excellence" award from General Motors in 1993) QSM - 9000
♦ Worked with "Continuous Improvement" procedures company wide
♦ Developed excellent rapport with Chrysler Corporation. General Motors. Saturn, Ford,
Nissan, Honda correspondents
♦ Representative in meetings evaluating and revising company wide deadlines for timely, and satisfactory deliveries to all our customers
♦ Computerised many procedures resulting in efficient and effective time consumption
Co-ordinated accurate route of all information communicated BV other departments
♦ Trained and supervised department staff on computerised archiving methods
♦ Trained all current and new staff on WordPerfect and Lotus
♦ Created forms and tables in WordPerfect and Lotus to monitor company wide
♦ Developed and managed inspection instruction document co-ordination Graphics
(presentations, forms, graphs, etc.)
♦ Clerical functions include, typing support and processing project requests to Quality
Assurance Manager and Assistant Quality Assurance Manager
♦ Maintaining confidentiality of salaries and proposed business plans
♦ Supervised members of the "Social Committee" as Chairperson/Spokesperson, giving
me the opportunity to organise company wide events and activities such as Annual
Christmas Parties, Picnics, Ski Trips, Ping-Pong Tournaments, Bowling leagues.
Fundraisers such as Toy Drives, Food Drives, Lunch Sales for "Sick Children's
Hospital" and "CHUM Christmas Wish Foundation"



Done at Planning Course at Ryerson Polytechnic University in 1995

Qualifications & Certifications



Meeting and Conference Planning

Ryerson Polythechical University

Strategic Market Planning

Ryerson Polytechnical Universtiy

Effective Supervision

Centenial College

General Business Program


East York Collegiate Institute



General Business Program


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