Mahilum - Administrative Assistant - Dubai, United Arab Emirates

Maria Chona Mahilum

Dubai, United Arab Emirates


To obtain a position in your growing organization that will enable me to use my strong organizational skills, work experiences, and ability to work well with people. Through the years of working with different people and industries, I have gained knowledge and experienced a lot of pressure and feedbacks good and bad, that made me more lenient in dealing with different kind of situation professionally. Continuous learning is my motto in life.


Administrative Assistant

Work History

Administrative Assistant

Universal Consultants JLT

From April 2013

The Company is into Business consultancy and other PRO Services for New companies in the Free Zone areas of UAE. Numerous old enquiries had set up their own companies through my persistent follow ups and company renewals had exceeded their previous year’s count making the sales boost higher than the latter year.

Ω Responsible for Tele-marketing for prospect business clients, Document control, Accounts handling (reconciliation of all types of company records), Invoicing.
Ω Customer service, Purchasing and other Administrative / Clerical works such as arranging appointments, preparing minutes of meeting, ticket bookings of clients, Visa application / submission, license renewal updates and other related duties. Liaise with DMCC (Free Zone authority).
Ω Maintain office supplies inventory, manage vendor records, and answer incoming phone line.
Ω Manage records and files of trade licenses, lease agreement`, vendor contracts and other confidential details of the client's company but limited to company documents only.
Ω Manage petty cash and liaise with accounts department to ensure proper tracking and management.
Ω Manage Director's and client's employees' visa / Emirates ID / Passport expiration. Managing database of key customer contacts, updating data base, tracking and ability to help with sales events, being a point of contact with event management or marketing companies.
Ω Receiving customers or partners who come to office with politeness and profession

Procurement Officer, Habtoor Leighton Specon

MEP Contracting company

August 2008 - January 2013

(Role: Purchasing / Office Management)

The company is dealing with MEP Construction. I was responsible to train newly joined Procurement
staffs alongside my superiors. Liaised and coordinated with suppliers, external parties, sub-contractors and site staffs, other offices and/or departments on work related matters. Worked directly with the
Procurement Manager & Chief Procurement Officers;
Ω Prepared LPOs & Bulk orders, tracked invoice & delivery notes against materials ordered & received.
Ω Builds and Maintains relationships with industry suppliers, developing a network of necessary
suppliers to ensure smooth integration when goods and services are needed.
Ω Basic understanding of local market prices of goods and services related to the construction
Ω Maintains supplies inventory by checking stock to determine inventory level; anticipating
needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ω Completes operational requirements by scheduling and assigning administrative projects;
expediting work results.
Ω Contributes to team effort by accomplishing related results as needed.

Qualifications & Certifications


St. Louis College

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