Akinyi - Administration. - Nairobi, Kenya

Maren Akinyi

Nairobi, Kenya




Customer service
Record maintenance
Letter drafting
Event coordination
Mail handling
Travel logistics
Multicultural interaction
Office procedures
Supplies management.

Work History

Coordinating Officer

CUAHA International

November 2012 - December 2013

Duties and responsibilities
• Arrangement of regular forums and events on issues related to CUAHA National Country teams.
• Representing CUAHA International and CUAHA Kenya meetings.
• Monitoring of the CUAHA International website maintenance as well as Social media profiles.
• Identification of sources of information related to NGOs linked to country policy goals.
• Managing all office communication.
• Managing the distribution of CUAHA Publications.
• Acting as a liaison between CUAHA Country teams and donors.
• Maintaining databases and undertaking any other administrative duties.
• Keeping CUAHA International alive

Key accomplishments/achievements:

• Organised regular forums and events on issues related to CUAHA National Country teams.
• Solely managed all office communication plus distribution of organisation's publications.
• Provided CUAHA Country teams with information and linked them to donors.

assistant, FIDA International

Regional Child Sponsorship

November 2012 - December 2013

Duties and responsibilities

• Reminding in advance the project staff about the deadlines like newsletters.
• Reporting in case of negligence or errors to the regional programme officer and advisor.
• In charge of office administration in relation to child sponsorship.
• Monitoring and checking regular that the family survey forms are done correctly.
• Regularly checking Django database in regards to; children data, monitoring/checking,
correcting, adding data, guiding the field workers in case of error.
• Checking and copying the children letters/drawings, in case of misuse, reports the cases to superiors.
• Assisting with documentation. Helping to type, edit and proofread documents and reports.
• Writing monthly reports: both financial and narrative.
• Assisting with responsibilities concerning the preparation and sending of newsletters
• Assisting with receiving and sending correspondences.
• Handling logistics of Child Sponsorship seminars.
• Minute taking during seminars.
• In charge of programme accounts, book keeping, receipt filing and reporting.

Key accomplishments/achievements:
• Ensured data in the database was always up to date and follow all correct guidelines.
• Made certain communication between sponsors and their sponsored child was clean.
• Created a systematic system of filing.

Assistant Operations Manager

Double Eight Tours and Travel

May 2012 - October 2012

Duties and responsibilities

• Manage smooth communication with other departments to keep them updated with any changes.
• Preparation and submission of monthly invoices plus statements.
• Coordinating drivers when on call.
• Monitoring control and recovery of credits.
• Creating work schedules and ensuring that they are followed.
• Constantly update trip costs and trip notes.
• Monitoring attendance and absenteeism of staff.
• Reporting to the General Manager and the Operations manager monthly.
• Managing all email communications and partial phone communications.

• Working on flight and accommodation bookings for guests.
• Representing company during meetings with clientele.
• Checking and responding to trip reports from staff and clientele alike.
• Answer to complaint letters, emails or phone calls from clients.

Key accomplishments /achievements;
• Created an easy to learn system of invoicing.
• Reduced number of debtors
• Redesigned worksheets to be used by drivers that were easy to use and follow up on.

Administrative Assistant

CUAHA International Regional Office

July 2009 - May 2012

Duties and responsibilities
• Understand and articulate the mission of the organization, including the goal, mission statement and focus, the history, and the larger efforts of the organization on a national and regional level, to all those who communicate with the office.
• Receiving and directing visitors when they come to the office.
• Manage all in-coming and out-going communications.
• Maintain an effective approach to in-coming and out-going e-mail correspondence.
• Maintain databases for all correspondence needs.
• Answering telephones, sending and receiving email communication and coordinating office
administrative issues such as printing and photocopying.
• Attend to correspondence from partners as directed by the Regional Coordinator.
• Act as the communication link for the organization, in facilitating necessary information that is
not easily accessible to all, as directed by the Regional Coordinator.
• Organize, attend to logistical matters, and facilitate, as called upon, Regional Meetings.
• Provide logistical support for all external venues including booking and managing bookings of flights and accommodation for persons from various countries and maintaining clear, concise
communication and data of current logistical matters.
• Manage office duties: premises rental, utilities (telephone, internet, postal, electricity) and purchase of supplies.
• Refer enquiries and issues to Programme staff as necessary.
• Provide accountable, accurate, and efficient stewardship of the office petty cash account, and to possess basic accounting skills to maintain a daily cash book.
• Arrangements of files and keeping records of all partners/partners contacts.
• Facilitate procurement of office assets as directed by Regional coordinator.
• Organizing travels for all staff/flight bookings
• Handling all logistics for regional conferences
• Distribution of organizational materials to partners; newsletters, CDs, manuals etc
• Maintaining the Assets register


Peer educator

Coptic Hospital

March 2007 - June 2009

Duties and responsibilities

• Providing a weekly report on training activities, challenges faced achievements and recommendations to my immediate supervisor.
• Learn and maintain updated information on sexually transmitted infections and other
adolescent social, sexual and health-related issues.
• Provide accurate and factual information on HIV, AIDS, Tuberculosis and sexually
transmitted infections.
• Make referrals to appropriate agencies when necessary.
• Assist with informational and educational sessions.
• Work with site staff in planning, presenting and evaluating sessions.
• Assist with other agency related events and activities as appropriate.

Key accomplishments/achievements;
• Brought in new clients to the hospital.
• Gave the hospital a reputable name through the several i conducted in the field.
• Made referrals to appropriate agencies to persons i interacted with in the field.

Qualifications & Certifications

Diploma in Human Resource Management

Kenya Institute of Management


Our lady of mercy secondary school

primary education

Jamhuri Primary school

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