Joubert - Planning Manager - Carletonville, South Africa

Marcella Lesley Joubert

Carletonville, South Africa

Services

Planning Manager

Summary:

Pharmaceutical Industry, non-scheduled, complementary and alternative medications, fmcg products related to community pharmacy and private hospitals. Manage a 30 day stockholding for 5 branches nationally and ensure main branch carries sufficient stock to accomodate requirements for the Botswana branch. Negotiate trade terms, negotiate commercial deals for additional income. Ensure sales, growth and margin targets are met as per KPI's and scorecard. Negotiate supplier participation in all promotional activity made available by the company. Reportees= 3 Frontshop Buyers, 1 Business/Pricing Analyst and 4 admin staff.

Work History

Planning Manager, Frontshop

NEW UNITED PHARMACEUTICAL DISTRIBUTORS

From September 2011

DATES OF SERVICE: SEPTEMBER 2011 TO CURRENT

DUTIES AND RESPONSIBILITIES:
Responsible for the procurement of Pharmaceutical products, contributing to the profitability of UPD through building strong supplier relationships, efficient procurement, timeous expediting of orders, active engagement with operations and other departments on stock issues, managing short dated stock and providing assistance on stock related issues to ensure that strong customer relationships are maintained. To develop sound sales & stock forecasts and plan, based on past, future and industry trends. To drive profits through effective product and margin management, ensuring delivery on infill, availability and profitability of product mix as per budget.

Manage a team consisting of 1 Senior Frontshop Buyer, 2 Replenishers, 1 Business Analyst and 3 admin staff.

1. Plan and allocate stock to ensure a 95% availability and 90% infill rate of selected product ranges, nationally
2. Forecast best possible stockholding by lines and supplier on 80/20 principle based on supplier deliveries and product performance
3. Overseeing and ensuring the accurate capturing of the following
• National Price Increases for Frontshop line items and buy in for said price increases
• Stock File Maintenance for Frontshop products (range reviews and new line items, pricing, etc)
• New Listings - Ensure range presented is in line with current strategy and negotiate best price and terms
• Interview and screen suppliers applying to list products with UPD
4. Management of maintenance to National Price File, i.e: loading of bonuses & offers & loading of buying & selling price of FMCG products
5. Manage slow moving, high value line items
6. Build effective relationships with suppliers and customers on new initiatives and other pertinent issues on stockholding, so as to respond appropriately to customer needs
7. Ensure "first to market" on product launches which are aligned to category strategy
8. Signing off CST's...

Supplier Administration Manager, LEA GLEN

NEW UNITED PHARMACEUTICAL DISTRIBUTORS

February 2010 - September 2011

DATES OF SERVICE: FEBRUARY 2010 TO SEPTEMBER 2011

DUTIES AND RESPONSIBILITIES:
1. Management of the Buying Administration team, scorecarding and measuring performance to ensure effective results
2. Overseeing and ensuring the accurate capturing of the following
• National Price Increases
• Stock File Maintenance
• New Listings - Ensure full documentation regarding new listings is obtained
• Interview and screen suppliers applying to list products with UPD
• Management of maintenance to National Price File, i.e: loading of bonuses & offers & loading of buying & selling prices of FMCG products
3. Submission of all Clawback Claims, Distribution Invoices and Rebate Claims to the various Suppliers
4. Managing and Maintaining the Claims Register
5. Ensure collection of Clawbacks, Distribution Invoices, Pricing claims and Rebates.
6. Loading of all Rebate Agreements and managing the accurate system inputs to ensure accurate recovery of monies owed
7. Loading of all new Creditors
8. Maintain National Creditor System (i.e. naming conventions etc.)
9. Signing off CST's
10. Check and authorize reconciliations for payment
11. Signing off and releasing of payments CATS
12. Completion of Credit Application forms
13. Maintain pricing and profiles for Key Customers
14. Ensuring updating of both ordering systems
15. Provide complete administrative support accurately and timeously
16. Ensure good working relations with Finance and Creditors Teams to achieve business objectives
17. Run various reports to analyse margin
18. Liase with supplier to obtain improved frontshop margin and negotiate additional margin
19. Deal with customer queries in respect of pricing and availability
20. Support the buying function in the running of promotions through market analysis
21. Assist UPD Distribution with Master Data functions


EMPLOYMENT HISTORY

National Ethical Buyer

NEW UNITED PHARMACEUTICAL DISTRIBUTORS

May 2008 - February 2010

DUTIES: CUSTOMER SERVICES FUNCTION WITHIN DEPARTMENT
• Liase with customers regarding sourcing of products/items not
Stocked at New UPD.
• Liase and handle all customer queries regarding pricing, Out-of-Stock or short dated products.
• Urgent requests for stock & invoicing of stock bought out for customers
• Liase & resolve all dispute / queries from suppliers & customers
• Detail products/ info to customers re. benefits of product and availability of product.
• Maintaining sufficient stock levels


PORTFOLIO INCLUDES:
• Ethical, OTC & Alternative Medication Products
• Placing of orders with manufacturers & Distributors
• Expedite back orders
• Expedite out of stocks and short dated products with manufacturers and distributors
• Maintain pricing database for suppliers
• Negotiate bonus deals; discounts & special deals on Non-sep products for NUPD & Customers
• Load "profile pricing" for customers
• Raise and expedite claims / orders for special deals and discounts negotiated with suppliers
• Load new products on system and maintain inventory file
• Investigate & Rectify disputes re purchase orders versus invoice from supplier
• Extract & forward monthly sales reports to suppliers
• Interview new suppliers approaching New UPD to list and sell their products
• Control admin relating to new Supplier listings / Line Extentions


EMPLOYMENT HISTORY

Key Accounts Buyer

NEW UNITED PHARMACEUTICAL DISTRIBUTORS

October 2006 - April 2008

DUTIES: CUSTOMER SERVICES FUNCTION WITHIN DEPARTMENT
• Liaise with customers regarding sourcing and ordering of products/items not stocked at New UPD (Buy-outs)
• Liaise and handle customer queries regarding pricing, Out-of-Stocks or short dated products
• General customer queries (overflow from buyers)
• Assist with admin of new supplier listings
• Assist with queries from NUPD branches

Product Specialist - Woundcare

MEDIKA SOUTH AFRICA

August 2005 - September 2006

DATES OF SERVICE: 01 AUGUST 2005 TO 30 SEPTEMBER 2006

AREA: NORTHWEST PROVINCE
DUTIES:
• Calling on Pharmacies, Clinics, Hospitals, Private Nursing Institutions, Old Age Homes, Doctors etc.
• Detailing to General Practitioners, Surgeons, Specialists, Professional Nurses, Wound Care Nursing Staff etc.
• Provide wound care training
• Provide in service training on products
• Assiting with wound care techniques
• Identify top 10 customers per area and negotiate special deals and promotions with them

• PRODUCT RANGE INCLUDES:
• Honey based wound care ointment and dressings
• Compression bandages
• Wound closure kits (staples etc.)
• Ozone therapies

EMPLOYMENT HISTORY

Pharmaceutical Buyer

NEW UNITED PHARMACEUTICAL DISTRIBUTORS

July 2000 - July 2005

DUTIES: CUSTOMER SERVICES FUNCTION WITHIN DEPARTMENT
• Liase with customers regarding sourcing of products/items not
Stocked at New UPD.
• Liase and handle all customer queries regarding pricing, Out-of-Stock or short dated products.
• Urgent requests for stock & invoicing of stock bought out for customers
• Liase & resolve all dispute / queries from suppliers & customers
• Detail products/ info to customers re. benefits of product and availability of product.
• Maintaining sufficient stock levels


REASON FOR LEAVING: OFFERED REPRESENTATIVE POSITION (NEW CHALLENGE)

PURCHASING CONTROLLER (BUYER)

DIRECT MEDICINES

March 1999 - June 2000

DUTIES:
• Control stock levels in the Dispensary
• Place orders with Manufacturers and Wholesalers
• Monthly Buying Management reports
• Liase with Reps regarding deals and discounts
• Expedite orders
• Exepdite out of stock products with Manufacturers and notify relevant departments
• Load new products on system
• Maintain minimum/maximum stock levels, etc

REASON FOR LEAVING: TRANSFERRED TO CAPE TOWN - WOULD LIKE TO
RELOCATE TO GAUTENG



EMPLOYMENT HISTORY

Secretary to Purchasing Inventory Manager

AFROX LIMITED

June 1998 - February 1999

REASON FOR LEAVING: OFFERED BUYING POSITION AT DIRECT MEDICINES
(DIVISION OF AFROX [BOC] GROUP)

Purchasing Administrator

AFROX LIMITED

February 1996 - May 1998

REASON FOR LEAVING: OFFERED SECRETARIAL POSITION WITHIN COMPANY

Secretary to Matron

SUNWARD PARK HOSPITAL

May 1995 - January 1996

REASON FOR LEAVING: SEEKING NEW CHALLENGE

Secretary / PA to General Manager

CULLINAN POWER EQUIPMENT - GERMISTON

October 1991 - April 1994

REASON FOR LEAVING: PENDING RETRENCHMENT/COMPANY BOUGHT OVER BY
G.E.C

Data Capture / Relief Switchboard / Reception

METROPOLITAN LIFE

January 1985 - September 1991

DATES OF SERVICE: JANUARY 1985 - SEPTEMBER 1991

REASON FOR LEAVING: CONTRACT EXPIRED

Qualifications & Certifications

Hoerskool Wolmaransstad

BUSINESS COMMUNICATION

UNIVERSITY OF OXFORD BROOKES

MARKETING & BUSINESS MANAGEMENT

PRODUCTION MANAGEMENT INSTITUTE OF SA

COMMUNICATION

SUCCESS CORRESPONDENCE COLLEGE

Skillpages has been acquired by Bark.com!

Bark.com is pioneering the way people find local services. Skillpages is the world’s premier directory of service providers.

Find out more


Supported Countries
Choose your country

×