Mv - Procurement Coordinator - Mumbai, MH, India

Manoharan Mv

Mumbai, MH, India


Procurement Coordinator


Overall experience of 16+ years in Middle East countries, as Project Material Procurement and Material Management fields, mostly worked with Saudi Aramco Projects in Saudi Arabia.

Thorough knowledge in project procurement activities, especially in oil and gas projects.

Work History

Construction Manager

Partnership Business

From January 2012

Project: Construction of Civil and Commercial Buildings
Assignment: Construction Manager

Routine Activities discharged by the position includes:
* Coordinate between customers and subcontractors to ensure smooth operation of construction activities.
* Ensure timely delivery of material, Equipments and manpower in line with construction schedule.
* Monitor the site activities in coordination with site engineers and supervisors.
* Conduct regular site visit to ensure the quality and accuracy of the work.

Procurement Coordinator

Saudi Aramco

April 2010 - August 2011

Assignment: Procurement Coordinator

Routine Activities discharged by the position includes:
* Ensure procurement activities are in line with the deliverables scheduled, through the close coordination among Client members, Subcontractor's procurement group and Vendors.
* Establish solid procurement procedures including progress measurement systems (PMS) for the procurement activities in accordance with Sumitomo's procurement plan and Saudi Aramco standard and guidance.
* Check, review and feedback on the procurement schedule to be created by Scheduler from procurement point of view.
* To ensure the procurement method and delivery timing meets the contractual requirement including milestone schedule, through the close communications with Subcontractors/Suppliers/Vendors.
* Take lead to prepare, control and obtain the approval for MTO, RFA, PR, PO, NMR, SPDP and other procurement related activities.
* Fix the deal with such proper source with the technical and commercial terms and conditions favourable to the Company.
* Participate in progress review meeting with Client, and Subcontractors and report the outcome to the Sr. Management.

Material Controller


From January 2009

January 2009 - 2010
M/s. Doosan Heavy Industries & Construction Co., Qatar
Project: 1250 MW Combined Cycle Power Plant Construction
Client: Qatar Aluminum Ltd (QATALUM
Assignment: Material Controller

Major Achievements
* Effectively organized the Materials movement for the project.
* Maintained a remarkable preservation and maintenance system for the Project Materials.

Routine Activities discharged by the position includes:
* Coordinate with Head Quarter PMT for the upcountry delivery of equipments via Sea /Air.
* Manage all local purchases in coordination with Project Team, ensuring timely delivery of quality products.
* Track the upcountry delivery with the suppliers.
* Coordinate with clearing agent for the custom clearance and delivery.
* Interact with client Logistic and Clearing Agent to arrange customs documentations, Duty Exemptions, EPC etc.
* Ensure that the materials/equipments are delivered complete with required inspection reports, mill test certificates, calibration certificates, SPDP etc.
* Ensure the proper preservation of materials in the yard and conduct periodical inspection and maintenance.
* Conduct meeting with Subcontractors to review and discuss the material delivery status and preservation requirements.
* Maintain updated records of material movement.

Procurement Officer

Major Achievements

* Effectively managed the Projects Procurement for various Long Term Projects awarded to the company.
* Enhanced successful completion of project well ahead of schedule, by implementing effective order tracking, resulting to timely delivery of orders.
* Achieved Cost Reduction by sourcing most competitive quotations.

Routine Activities discharged by the position includes:
* Review of contract documents and familiarize with the clients standards and procedures.
* Prepare the Packages for enquiry in coordination with Project Management Team (PMT).and float the enquiries.
* Follow-up and expedite Quotations from vendors, coordinate with PMT for technical evaluation/clarifications of offers.
* Preparation of the commercial evaluation report for the finalization of order.
* Submit and obtain MTA (Material Technical Acceptance), MR Packages approval from Saudi Aramco prior to placement of order.
* Ensue that the Purchase Orders are prepared in strict compliance to Saudi Aramco requirements.
* Ensure the PO consists of minimum requirements as, Aramco PO No, Vendor / Mfr ID, SAMSS/SAES, NMR requirements, Inspection Level etc.
* Assigning approved Vendor Inspector to execute inspection as per Aramco approved "Level of Inspection".
* Coordinate between Vendor and QA/QC Dept to collect ITP from vendor and obtain IAP approval from Aramco VID.
* Follow-up for the NMR from Vendor and obtain Aramco approval.
* Follow-up for the custom clearance and delivery.
* Ensure that the materials/equipments are delivered complete with required inspection reports, mill test certificates, calibration certificates, SPDP etc.
* Ensure with QA/QC Dept for the submission and approval of Inspection Disposition Reports (IDR) from Saudi Aramco.
* Prepare the periodical procurement progress report of equipments/materials.
* Supervision of buyers for the procurement of local on-the shelf materials, with close monitoring of market price.
* Sourcing new competitive vendors for local and...

Material Controller

* Coordinate with Various Project Team to ensure the timely availability of materials for their projects.
* Review materials requests from projects and verify with approved MTO to ensure that the requested materials are included in the budget.
* Coordinate and follow-up with Central Store for issuance of stock items, and/or processing of purchase requests for non-stock items.
* Coordinate with procurement Dept and expedite the procurement of critical materials for the projects.
* Highlight the outstanding procurement of critical materials and close follow-up with the procurement.
* Coordinate with project inspection team for the inspection of purchased materials and release the inspected materials to project.
* Coordinate with third party inspectors for the inspection of materials as per Clients Standards, International Codes and Standards.
* Prepare periodical material status Reports
* Attend the weekly project review meeting, discuss and resolve the critical material issues.
* Ensure appropriate packing and marking while transporting the materials between Central Store and Project Store.
* Co-ordination with client inspection team to resolve materials quality related issues.
* Reporting of non conformances, monitoring of careful segregation of quarantined material and rectification of defects and clearance of materials from quarantine.

Through Contractor M

M.R. Al Khathlan Est

Assignment: Material Controller
Duties and Responsibility
* Assigned as Material Controller in Saudi Aramco Material Lay-down Yard in Riyadh Refinery.
* Coordinate between Client and Contractors for the * Material receiving inspection and record updating of all material received from Saudi Aramco as well as Contractor Supplied materials.
* Generating non-conformances, monitoring of careful segregation of quarantined material and rectification of defects and clearance of materials from quarantine.
* Assuring the traceability of uniquely identified critical materials while materials are in storage.
* The monitoring and recording of condition and state of preservation of materials released from storage for processing and/or construction.
* Receive the materials from various Saudi Aramco DPCs and stage them after inspection and verification.
* Ensure storage of the materials in lay down yard with proper tag and identification, as per Aramco standard.
* Maintain the Cardex System for all the materials receipt and issues records.
* Release the materials to relevant contractors against the request from the project.
* Arrangement of shut-down kits as required for the projects.
* Generate the daily material receiving reports, Quarantine reports etc.
* Conduct the physical inventory of materials, and reconciliation of the inventory list with store records.

Inland Experience: (Overall 6 Years Inland Experience)


Bhuwania & Agrawal Associates (CA)

Duties and Responsibility
* Responsible for the day to day maintenance of book keeping system for the company.
* Maintain Cash book, Bank Books, and debtor's/Creditor's Accounts
* Update the bank book, and reconcile on regular basis
* Prepare Trial Balance and Final Accounts.


Manifa Communications, SCADA/RTU & Security Systems

EPC contract with Saudi Aramco consisting SCADA, RTU and communication system supply and installation at Manifa.

Qualifications & Certifications

Bachelor of Commerce

S.N. College, Kannur

GBHS, Cherukunnu, Kerala, India

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