Hatkar - Executive Secretary - Powai, Mumbai, MH, India

Manisha Hatkar

Powai, Mumbai, MH, India


Executive Secretary


Secretary with 19 years with relevant qualification & experience reporting to top Management in reputed organisations.

Work History

Secretary to the Executive Vice Chairman & Managing Director

Binani Industries Ltd

From April 2009

Providing Secretarial support by:
* Consolidation of reports, data and making available the information required by the MD regularly.

* Maintaining calendar: scheduling the appointments, meetings, tour dates etc.

* Co-ordination with the senior management in and out of office, departments, various institutes etc.

* Making arrangement for domestic and international tours:
o Preparing itineraries
o Flight Ticketing
o Arranging Visa, passport renewal if required
o Hotel arrangements
o Vehicle arrangements
o Arrange foreign currency, if required
o Arrange documents required to carry on tour.
o Preparing travel expense claims
o Maintain record of traveling.

* Receiving correspondence/ documents for the EVC and replying to it/ forwarding it ahead appropriately/ taking signs/ approvals of the EVC if required and sending it back to the concerned person.

* Handling outward correspondence (self correspondence & taking dictation).

* Hospitality of all guests for EVC, including foreigners.

* Managing custody, circulation, control, retention and secure disposal of confidential information.

* Organizing the documents required for the meetings.

* Receiving/ screening telephone calls on behalf of the EVC: responding/ passing it ahead.

* Record keeping/ filing of documents and its timely retrieval.

Senior Secretary to Sr. Vice President - Corporate Finance

Kalpataru Limited

June 2003 - April 2009

Working under seniors of Director level.
* Maintaining calendar and scheduling the tasks.
* Handling correspondence / documentation & its' execution.
* Arranging meetings and conferences, preparing presentations.
* Record keeping/ filing of important documents.
* Preparing analytical MIS reports.
* Travel booking arrangement.
* Co-ordination and follow up with staff in and out of office, departments, clients, various institutes, banks etc.

Secretary to CFO & Sr. Vice President - Finance

Silverline Technologies Ltd

November 1999 - May 2003

* Handling correspondence independently
* Arranging meetings and conferences
* Travel booking co-ordination
* Record keeping/ filing
* Preparing analytical reports (MIS activity), presentation material, dockets etc.
* Co-ordination and follow-up with staff in and out of office (local and overseas), departments, clients, various institutes, banks
* Administrative activities

Senior Assistant' to Associated Vice President

Kirloskar Consultants Ltd

May 1997 - July 1999

* Secretarial work (handling correspondence independently, record keeping, co-ordination, general administration etc.)
* MIS activities
* Accounting related work

Secretary reportable to the General Manager - Marketing

December 1994 - April 1997

* independent correspondence
* Co-ordination with sales/service team - customers etc.
* Preparing monthly sales /service reports (MIS activity)
* Helping seniors to prepare budget, conference/ seminar papers, tour plans etc.
* Record keeping, filing
* General office administration

STRONG POINTS: Positive attitude, composed thinking, honesty.
Excellent communication skills- both spoken written.
Hard working and able to perform under pressure.

Qualifications & Certifications

Company Secretaryship

Pune University


Pune University

Jnana Prabodhini, CBSC Board School in Pune

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