Menon - Executive Secretary - New Delhi, DL, India

Mangala Menon

New Delhi, DL, India

Services

Executive Secretary

Summary:

• High level administration & secretarial support
• Efficient handling of top and confidential correspondence
• Act as boss's first point of contact
• Liaison between all impacted departments to ensure proper communications and reporting practices
• Coordinated projects and events exercising ability to improvise, improve procedures and meet demanding deadlines
• Manage capital purchases, direct vendor relations
• Renew Annual Maintenance Contracts
• Screen incoming correspondence and ensure delivery to intended recipient
• Answer telephones, and direct calls smartly and efficiently or take accurate messages where appropriate
• Greet and guide visitors
• Maintain calendar
• Compose letters and other correspondence
• Collect related materials for meetings
• Prepare minutes of meetings
• Travel and accommodation arrangements – domestic and international
• Maintain soft copy of all club membership cards/ credit cards
• MS office
Excel
• Power Point
• Shorthand
• Typing with good speed

Work History

Executive Secretary

Reliance Infrastructure Limited

From August 2005

Responsibilities:
• High level administration & secretarial support
• Efficient handling of top and confidential correspondence
• Act as boss's first point of contact
• Liaison between all impacted departments to ensure proper communications and reporting practices
• Coordinated projects and events exercising ability to improvise, improve procedures and meet demanding deadlines
• Manage capital purchases, direct vendor relations
• Renew Annual Maintenance Contracts
• Screen incoming correspondence and ensure delivery to intended recipient
• Answer telephones, and direct calls smartly and efficiently or take accurate messages where appropriate
• Greet and guide visitors
• Maintain calendar
• Compose letters and other correspondence
• Collect related materials for meetings
• Prepare minutes of meetings
• Travel and accommodation arrangements - domestic and international
• Maintain soft copy of all club membership cards/ credit cards

a) Executive Secretary to CEO, Sales & Foreign Operations

Balsara Home Products Ltd

June 1994 - April 2005

Responsibilities
• Provide administrative support to CEO in a timely and courteous manner
• Monitor existing documents to ensure they remain thorough, accurate and up-to-date
• Handle confidential documents
• Screen telephone calls / incoming correspondence and take appropriate action
• Create and maintain a liaison between executives
• Maintain CEO's calendar -- plan and schedule meetings, teleconferences and travel.
• Arrange accommodation for Top Management personnel from outstations
• Prepare tour reports/ tour expenses
• Compile and monitor Tour plans of Branch Managers and Zonal Managers on all India basis as per company policy
• Control expenses of Printing, stationery, etc as against Overhead budgets.
• Follow up on MIS reports and documents from concerned depts.
• Documentation work for Distributor appointment (All India) - as per the company norms.

b) Vice President, Central Distribution Department
Secretary

Responsibilities:
• Provide routine secretarial and administrative support to Vice President
• Prepare itinerary/ tour reports / tour expenses
• Prepare and Circulate Scheme letters every month
• Compile all India Distribution Forecast
• Compile stocks and sales reports weekly/ monthly basis
• Prepare all India Inventory analysis

Secretary to Chief Executive Officer

Vivid Chemicals Ltd

May 1989 - June 1994

Responsibilities:
• Take down Dictation & typing
• Travel and accommodation arrangement
• Schedule meetings and conferences.
• Screening mails and take action
• Prepare MIS reports

Steno-Secretary

Shree Enterprise

Responsibilities:
• Dictations & typing
• Travel arrangements
• Prepare Indents
• Follow up for Letter of Credit

Qualifications & Certifications

University of Calicut

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