Dutta - Executive Assistant - Bangalore, KA, India

Malobika Dutta

Bangalore, KA, India

Services

Executive Assistant

  • Full time
  • Part time
  • One time
  • Contract
  • Temp

Summary:

• Handling all appointments / Meeting schedules, Follow up on outcomes of meeting and updating
about the same to the CEO
• Perform basic research and information gathering for CEO
• Calendar Management of the CEO.
• Preparation of meeting presentations for the CEO.
• Provide complete Administrative support for CEO.
• Timely checking/submission of Expense Claims, Credit Card bills and other Travel related Claims.
• Scheduling internal & external meetings.

Work History

To provide administrative support to the CEO

Mindteck India Pvt Ltd

From June 2012

Also to handle areas of Training and Development, Induction, Employee relations, HR shared services
Designation: Executive Assistant, Training Coordinator and HR Generalist

Roles & Responsibilities as Executive Assistant:
• Handling all appointments / Meeting schedules, Follow up on outcomes of meeting and updating about the same to the CEO
• Perform basic research and information gathering for CEO
• Calendar Management of the CEO.
• Preparation of meeting presentations for the CEO.
• Provide complete Administrative support for CEO.
• Timely checking/submission of Expense Claims, Credit Card bills and other Travel related Claims.
• Scheduling internal & external meetings.

Roles & Responsibilities as Training co-ordinator:
• Identifying the organizations training needs and publishing the training calendar.
• Working with a good network of soft skill and technical vendors/ trainers
• Organizing trainings and ensuring the maintenance of training records as per process guidelines
• Planning Corporate Inductions.
• Drawing analysis on the effectiveness of the trainings.
• Introduction of the new hire to the respective business unit.
• Responsible for the creation and maintenance of Training Metrics and training reports.

Roles & Responsibilities as HR Generalist:
• Planning and organizing employee fun events.
• Organizing and conducting employee helpdesks.
• Conducting skip meetings and presenting the problems to the senior Management.
• Responsible for the Reward and Recognition program.
• Daily update of attendance on to LMS
• Leave administration for employees across various locations (India and overseas).
• Annual reconciliation of leave for all employees.
• Responsible for the launch and completion of the mid - year and annual appraisals.

Human Resource Manager

TESCO Hindustan Service Centre

May 2011 - May 2012

Duration: May 2011 till May 2012.
Job Profile: To provide administrative support to the TESCO Store Directors & Group Personnel Manager(Human Resource Manager)
Designation: Officer-Executive Support

Roles & Responsibilities:
• Handling all appointments / Meeting schedules, Follow up on outcomes of meeting and updating about the same to Store Directors & Group Personnel Manager.
• Travel scheduling and arranging accommodations for the Store Directors & Group Personnel Manager and its follow up to ensure compliance.
• Perform basic research and information gathering for Store Directors & Group Personnel Manager.
• Managing the email accounts of Store Directors & Group Personnel Manager as well as actioning the emails on their behalf.
• Calendar Management of the Store Directors & Group Personnel Manager.
• Preparation of meeting presentations for the Store Directors & Group Personnel Manager.
• Provide complete Administrative support for Store Directors & Group Personnel Manager.
• Timely checking/submission of Expense Claims, Credit Card bills and other Travel related Claims.
• Preparing offer letters, actioning Payroll related changes.
• Coordinating and scheduling meeting to resolve HR related issues for concerned employees.
• Managing leaves of the direct reportees of Store Directors & Group Personnel Manager.

Senior CSR

IBM- Daksh Business Process Unit

May 2006 - May 2011

Bangalore.
Duration: May 2006 to May 2011.
Job Profile: To update the annual business report for the public companies in U.S. consequently assigning the credit rating
Designation: Senior CSR
Role: Business Analyst
Additional Role: Quality Analyst
Client: Dun & Bradstreet

Unit Manager

ICICI Prudential Life Insurance Co. Ltd

September 2004 - January 2006

Job Profile: Recruiting and Managing a team of financial advisors engaged in selling the financial products in the open market.

Qualifications & Certifications

Andhra University securing 1st Division

Sikkim Manipal University in Human Resource

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