Faustino - Admin Assistant - Randburg, GP, South Africa

Malisa Faustino

Randburg, GP, South Africa


Admin Assistant

Work History

Consultant Team Assistant, Administrative Assistant to the Personal Assistant and Secretary / Typist

Prostaff Recruitment Specialist

March 2014 - May 2014

Administrative Assistant to the Personal Assistant: (PA left and there was no one to do the admin work)
Compiled Minutes of Meetings for the Sales Meeting every Wednesday.
Followed up with minutes which either needed to be done immediately or on a specific date. Highlighted the Minutes of Meetings for the Financial Director in order to remind him what was done and what still needed to be followed up with.
Ordered stationery telephonically for Prostaff Scientific and Medical. Liaised with Placement Partner Support regarding all Placement Partner queries from any employee. Ensured queries were dealt and followed up with as soon as possible and gave feedback to the Financial Director regarding the issue/s.
Liaised with Career Junction regarding new passwords or any other queries.
Liaised with Toshiba regarding the status of Prostaff's two Toshiba printers.
Consultant Team Administrator: (Promotion)
Answered calls and took messages for 13 Consultants. Scheduled internal interviews on the calendar, if consultants were absent and had no access to the calendar. Performed courtesy calls, for 13 Consultants, to all their applicants in the morning in order to confirm their scheduled internal interviews at Prostaff.
Emailed candidates regarding internal Prostaff interview confirmations and documentations for face-to-face or Skype interviews. Corresponded with all candidates, telephonically or via email regarding confirmations and documentations. ETC


Prostaff Recruitment Specialists

February 2014 - March 2014

Typed candidate CVs in the correct format. Made changes as consultants had marked or highlighted. Logged applicants CVs onto the Applicants Register and work to be done before typing them. Captured the applicants contact details in full on Placement Partner or work to be done including e-mail addresses and alternate contact numbers. Captured remuneration details and if not given, ensured that the consultant contacts the applicant. Ensured all CVs strictly followed the same layout according to the template provided. Used full sentences and words (no abbreviations). Ensured grammar and spelling was corrected and checked. Maintained a good filing system on the computer and ensured Support Consultants were aware of the system. Ensured CVs were 100% correct in respect of layouts, grammar and spelling before returning it the Support Consultant. Maintained a high standard and took pride in the work that was done. Ensured updated payslips, ID and Drivers License copies, qualifications and indemnity/application forms were scanned, saved and attached on Placement Partner and the CV Database and included in all applicant folders. Double checked with consultants as to where the final Prostaff CV must be saved onto the CV Database. If urgent CVs needed typing, unfinished CVs were put on the side to be done later. Regularly updated CVs sent. Responsible for being efficient, paying attention to detail and for being a good communicator. Being discreet as the info was confidential. ETC.

Data Capturer

Navis (Independent Auditing Company)

November 2013 - November 2013

Main Job Responsibilities:
Captured financial data onto MS Excel.
Captured receipts and returns from the Cashflow Statement / Balance Sheet.
Captured data from bank sheets.

Promotions Girl

ACE Insurance

November 2013 - November 2013

Served alcoholic beverages to Club Members and other Insurance Brokers / Consultants taking part in the Bobby Locke Golf Tournament. ACE Insurance sponsored the Tee-off at Hole 15.
Arranged the decor and beverage table.
Set up and removed all ACE Insurance’s on site marketing / advertising media.

Promotions Girl


November 2013 - November 2013

Showed off the New Colour Range by handing out the New Colour Range Pamphlets whilst wearing the New Colour Range make-up.


Fego Caffe

August 2013 - September 2013

Provided great customer service.
Up sold Fego Caffè’s products and promotions.
Handled cash.
Responsible for before and after preparation duties such as folding cutlery, setting out tables etc.
Performed cleaning and delivering duties.

Sales Assistant


December 2012 - December 2012

Provided excellent customer and sales service.
Responsible for product knowledge.
Ensured stock loss prevention was managed.
Ensured the shelf and stock was maintained.
Assisted with stock take (First stock take of the year).

Casual Assistant

Forever Living Products

January 2011 - December 2012

Assisted with general office filing on request.
Assisted the Company African Rally held at Grand West (13 – 21 May 2011):
Assembled and packaged promotional gifts and items.
Assorted and packaged distributor certificates and awards.
Assisted backstage at the event (20 – 21 May 2011).
Assisted with general office administration such as filing work tickets and backup CDs.
Assisted with printing, folding, collating, stapling of internally printed literature and/or conference material.
Typed out data such as distributor names on MS Excel for the monthly magazine. Proof read the names against the original and made relevant corrections.
Created a spreadsheet in MS Excel transferring all invoice book data for easy accessibility.
Printed, stapled and collated International Visa Application Letters and Conference Itinerary and International Destination Information.
Collated, stapled and assorted printed documentation for the 2013 Manager’s Convention and inserted them into the conference folders.

Qualifications & Certifications

Cabin Crew

Future Flyers Academy

Wynberg Girls' High School

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