Mphahlele - Marketing Assistant/Office Manager - Pretoria, Gauteng, South Africa

Makini Mphahlele

Pretoria, Gauteng, South Africa


Marketing Assistant/Office Manager


Act as an administrator; manage projects (budget and deadlines); prepare business reports; pay monthly accounts; schedule meetings with government departments and other agencies; record keeping; database management for advertised tenders; perform oth

Work History

Marketing Manager

From November 2010

Duties and Responsibilities

- Act as an administrator
- Manage projects budget and deadlines
- Prepare business reports
- Pay accounts monthly
- Schedule meetings with government departments and other agencies
- Procure office supplies
- Liaise with other business units for information
- Write weekly reports
- Perform other duties as directed by the managing director
- Database management for advertised tenders
- Record keeping
- Business Development

Leasing/Housing Assistant

American Embassy Warehouse, Pretoria

September 2002 - October 2010

Duties and Responsibilities

- Monitor progress on various lease payments annually of about $5.8 million pa
- Coordinate and update Real Property Application (RPA) database weekly in order to provide accurate data for the State Department, USAID and the Peace Corps.
- Coordinate all matters related to make readies
- Communicate and collaborate with contractors and co-workers
- Organise the maintenance and warehouse team
- Liase with Procurement and Financial offices
- Evaluate and create the filling system for leased properties
- Keep track of Leasing action through the fiscal year
- Reconcile sale log and disposal report for state auction.
- Draft all lease documents (amendments on leases, letter to landlords, etc).

PA to American General Services Officer

American Embassy Warehouse, Pretoria

October 1998 - August 2002

Duties and Responsibilities
- Make travel arrangements for the AGSO
- Take minutes
- Provide administrative assistance to the General Service Officer
- Assist with maintaining and typing disposal documents
- Provide Back up for the Receiving Clerk in maintaining receiving files and routing incoming mails to warehouse and embassy employees
- Data entry for work orders, special requests and issuance of properties.
- Record proceeds of sale for the State Department and other agencies involved.
- Assist in planning and organizing for next Auction, etc as requested.
- Performed administrative duties for high level visits by American delegates to South Africa.

Controller (Telephone Operator, Admin clerk, Cashier, Treasury clerk)

Absa bank

March 1996 - December 1998

Sunnyside, Pretoria
Period: March 1996 - December 1998
Role: Controller (Telephone Operator, Admin clerk, Cashier, Treasury clerk)
Duties and Responsibilities
- Ordering Money from SBV (the clearing house)
- Client Liaison
- Balancing Cashiers
- Loading ATMs
- Data capture.
- Report preparation and statistical analysis

Qualifications & Certifications

Marketing & Business Management

South African College

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