Sarina - Document Controller - Astana, Kazakhstan

Lyazzat Sarina

Astana, Kazakhstan

Services

Document Controller

Summary:

Summary of Qualifications:

• Significant experience within major EPC oil & gas projects
• Experience with documentation generated during engineering, procurement, construction and commissioning phases of oil & gas projects
• Working knowledge of Document Management and Control Systems such as IMIS, EDMS, IMS, CMMS, QMS
• Good understanding of Engineering terminology and drawings
• Aware of working within corporate & project specific document control procedures and specifications

Work History

Senior Manager of project document control group

UCC Engineering LLP

May 2013 - August 2013

May 2013 – September 12 - Senior Manager of project document control group, UCC Engineering LLP, technical department. Astana city

• Organizing the document control system, control all issuing project documents
• Participation in meetings related projects and project documentation
• Preparation the Design Feasibility Study
• Maintenance and customization of Document Management System
• Responsible for facilitating the efficient, effective and secure management of project documentation
• Document classification, sorting, filing, archiving and retrieval in accordance with MM project document indexing and filing systems
• Responsible for organizing and preparation for all project reports to main company
• Develop and implement document control specifications, procedures, work instructions, technical evaluations and document progress registers
• Registration of delivered documents in database, incoming logs, transmittals in both hard and electronic copies, control of Incoming & Outgoing Technical Documentation
• Preparation of Work Instructions, Procedures, Specifications, Guidelines, company Mission, arranging training according with procedures and Company policy

Site Document Controller

HKR Architect Company, Astana city

From December 2013

•Organizing the receiving and control process of the design & shop drawings;
•Develop, implement the Document Control System to maximize the efficiency and stability of interfaces between site and office;
•Checking daily, weekly site activities report & uploading them via ACONEX;
•Receiving, register & uploading RFIT, MIR via ACONEX;
•Maintain document logs for correspondence, material approval submittals, shop & design drawings, RFI, MIR, NCR, RFIT (incoming & outgoing);
•Record of Drawings, Method Statement, Material Submittals, Sample Submittals, RFIs, RFITs, NCRs, Contracts, Documents of Civil , Mechanical , Instrumentation, Electrical, Piping, Structural Documents, Drawings, Specifications, Data Sheets, Progress Reports, Survey & Concrete Reports, Soil Investigation Reports;
•Maintenance and continual improvement of Document Control Management System as per ISO Standard;
•Collecting all daily site visit & inspectors reports, update the server & distribute all reports via ACONEX system;
•Responsible for regular quality checks and audits of database and hard copies;
•Renew revision of old documents (upgrade archive database), to check up files regularly and make data coding;
•Registering the incoming & outgoing Correspondence, quality check and classification in Document Management System;
•Preparing Document Status Reporting to Management on weekly and monthly basis;
•Daily routine activities of Document Control, including distribution of documents

DSSM Document Controller

“Saipem SpA Kazakhstan Branch, Aktau city

February 2011 - May 2013

Febriary 2011 – May 2013 - DSSM Document Controller
“Saipem SpA Kazakhstan Branch, Aktau city
QHSE (Quality, Health, Safety and Environment Department)

• Maintenance and customization of Document Management System
• Responsible for facilitating the efficient, effective and secure management of project documentation
• Coordinate with Head office in Italy regarding documentation issues and approvals
• Document classification, sorting, filing, archiving and retrieval in accordance with MM project document indexing and filing systems
• Collect and assemble data and background materials for a variety of reports and presentations
• Facilitating Internal audit on documentation for head office and project sites
• Preparing and administrating agreed distribution matrixes
• Providing status reports on documents/ drawing/ correspondence status and documentation submission
• Check all documents for correctness and completion of information in accordance with IMS
• Develop and implement document control specifications, procedures, work instructions, technical evaluations and document progress registers
• Preparing audit notifications, findings, QA/QC issues, audit reports, development of Policies, Mission, Quality manual, identifying Objectives & Targets and its monitoring following standards ISO 9001, ISO 9000, ISO 14001, ISO 18001
• Maintaining, filling up, updating various logs and matrixes (Corrective Action Log, Observation Log, Document Distribution Matrix and Risk Matrix)
• Assist in project close-out and handover/archiving activities

Document Control Specialist

“Bonatti SpA” company

December 2010 - February 2011

December 2010 – Febriary 2011 - Document Control Specialist
“Bonatti SpA” company, Atyrau, Kashagan Onshore Project,
Technical Engineering department

• Document issuing, maintaining and distribution via IMIS system
• Registration of delivered documents in database, incoming logs, transmittals in both hard and electronic copies, control of Incoming & Outgoing Technical Documentation
• Coordinating the timely turnaround of document deliverables to site
• Running late transmittal reports and assisting project reviewers with their timely closeout
• Controlling the transmittal of all project correspondence to ensure traceability
• Updating the concessions request register, red line / mark-up register, technical query register, master document list for engineering and supplier documents, drawings list;
• Responsible for regular quality checks and audits of database
• Renew revision of old documents (upgrade archive database), to check up files regularly and make data coding
• To annihilate the achieve documentation in compliance with the Company rules of documentation storage

Document Controller/CMMS Data Inputter,

"Eurest Support Services” LLP

March 2007 - October 2010

March , 2007- October 13, 2010 - Document Controller/CMMS Data Inputter, "Eurest Support Services” LLP, 2nd Generation Project,
Facilities Maintenance Department

• Control of documentation, managing and transferring of project technical information & documents internal ESS Company through CMMS
• To plan and schedule corrective/ preventative maintenance and project activities through CMMS
• Preparing document transmittal sheets, submit technical Data Sheets, certificates & procedures through CMMS system
• Registry Log (electronically) for all incoming documents like procedures, catalogues, manuals, invoices, incoming procedures, keeping hard copies of these documents in Filing Index Cabinet
• Input all data on assets registration which are received from company employees, execute query and filter for relevant Work Orders information
• Creation of PPM schedules in CMMS, preparing the schedule for project works

Dispatcher- Translator

"Eurest Support Services” LLP

July 2005 - March 2007

July, 2005 – March, 2007- Dispatcher- Translator
"Eurest Support Services” LLP, Tengiz Chevroil Oil Exploration Project, Transportation department

• Translation of heavy equipment, vehicle and cranes instructions, procedures, job descriptions and correspondence
• Maintain the filling and coordination process of JSA, Hot Work Permit/ PPE, material pass book
• Ensuring that Corporate Travel Policy and standards are well implemented the Company.
• Properly addressing and resolving travel inquiries.
• Responsible for coordinating the company's travel needs
• Preparation of Timesheets, Advance, Expense, Work Labor Hour report, fuel consumption report
• Administering all travel requests and authorizations, train/plain tickets, bus requests, accommodation for employee, issuing trip sheet, preparing transport, fuel and people schedule reports
• Monitoring and updating rotation and leave schedules, training plans, telephone lists, contact lists
• Conduct daily meetings with staff on timely and accurate transportation requests

Maintenance Customer Service Advisor

"Eurest Support Services” LLP

September 2004 - July 2005

September, 2004 – July, 2005 - Maintenance Customer Service Advisor "Eurest Support Services” LLP, Tengiz Chevroil Oil Exploration Project
Transportation department

• Scheduling Preventive & Corrective Maintenance for all TCO & PFD vehicles, LDV & Buses
• Maintain and update PC Maintenance programs (Planet G 5, Datastream7i CMMS)
• Opening & closing job cards, issuing task numbers for spare parts, trip sheets for LDV vehicles
• Organizing & preparing vehicles for visitors, Annual Technical inspection, Daily inspection of LDV vehicles
• Assist in translation of various documents, vehicle and cranes instructions, specifications, accounting report, meeting report, assist in getting the license for construction works, vehicle license

Secretary - translator

“Punj Lloyd” LLP

August 2003 - September 2003

• Oral & written translations of technical documents
• HR functions – interviewing new employees

Secretary, HR manager

“Kaspiistroyservice” LLP

September 2002 - November 2003

• Oral & written translations of technical documents
• HR functions – interviewing new employees

Projects

Abu Dhabi Plaza

•Organizing the receiving and control process of the design & shop drawings;
•Develop, implement the Document Control System to maximize the efficiency and stability of interfaces between site and office;
•Checking daily, weekly site activities report & uploading them via ACONEX;
•Receiving, register & uploading RFIT, MIR via ACONEX;
•Maintain document logs for correspondence, material approval submittals, shop & design drawings, RFI, MIR, NCR, RFIT (incoming & outgoing);
•Record of Drawings, Method Statement, Material Submittals, Sample Submittals, RFIs, RFITs, NCRs, Contracts, Documents of Civil , Mechanical , Instrumentation, Electrical, Piping, Structural Documents, Drawings, Specifications, Data Sheets, Progress Reports, Survey & Concrete Reports, Soil Investigation Reports;
•Maintenance and continual improvement of Document Control Management System as per ISO Standard;
•Collecting all daily site visit & inspectors reports, update the server & distribute all reports via ACONEX system;
•Responsible for regular quality checks and audits of database and hard copies;
•Renew revision of old documents (upgrade archive database), to check up files regularly and make data coding;
•Registering the incoming & outgoing Correspondence, quality check and classification in Document Management System;
•Preparing Document Status Reporting to Management on weekly and monthly basis;
• Daily routine activities of Document Control, including distribution of documents, maintai

Qualifications & Certifications

Construction, Bachelor of Civil Engineering

Aktobe State University after Baisheva

Teacher of English language

Aktobe State University after Baisheva

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