Ehrenholdova - Executive Assistant - Prague, Hlavní město Praha, Czech Republic

Lucia Ehrenholdova

Prague, Hlavní město Praha, Czech Republic

Services

Executive Assistant

Summary:

Organized and efficient Executive Assistant with 5 years providing administrative support for executive-level staff, including coordinating complex travel arrangements and schedules.

Areas of strength include:
• Excellent organizational skills
• Strong communication skills
• Strong interpersonal skills
• Work as Team Player • Time Management skills
• Travel administration
• Flexible
• Works well under pressure

Work History

Executive Assistant to Vice President Information Management, Software Sales

IBM Czech Republic

From March 2013

, Prague, Czech Republic
• Manage the Vice President's complex and frequently changing domestic and international travel arrangements and coordinate the pre-planning of trips (including booking airfare, hotel and transportation)
• Coordinate, schedule and arrange meeting and travel calendars, including business and social events
• Assess urgency and priorities before accepting or declining appointments and meetings with the Vice President
• Process travel expenses and reimbursement
• Develop and maintain an alert system for upcoming deadlines on incoming requests and events
• Locate and attach appropriate files to incoming correspondence requiring replies
• Direct administrative functions for the directors, principals, consultants and key managers
• Help distribute employee notices and mail around the office

Executive Assistant to Global Business Services Leader

IBM Czech Republic

July 2012 - February 2013

, Prague, Czech Republic
• Coordinate, schedule and arrange meeting and travel calendars, including business and social events
• Book meeting rooms, technical equipment and catering services
• Assess urgency and priorities before accepting or declining appointments and meetings with the GBS Leader
• Coordinate domestic and international travel arrangements, including booking airfare, hotel and transportation
• Create detailed expense reports and requests for capital expenditures
• Direct guests and routed deliveries and courier services

Commercial Assistant

Hill's Pet Nutrition Manufacturing

January 2011 - July 2012

, Prague, Czech Republic
• Coordinate domestic and international travel arrangements, including booking airfare, hotel and transportation
• Create detailed expense reports and requests for capital expenditures
• Assess urgency and priorities before accepting or declining appointments and meetings with the Vice President of Marketing
• Coordinate, schedule and arrange meeting and travel calendars for Vice President of Marketing, Customer Development Director and Professional Vet Affairs Director, including business and social events
• Assist with event planning, including associated travel and logistical arrangements
• Book meeting rooms, technical equipment and catering services

Executive Assistant to Marketing Director

Telefonica O2

December 2008 - June 2010

, Prague, Czech Republic
• Provide overall administrative support to Marketing Director and marketing team of 18 people
• Coordinate, schedule and arrange meeting and travel calendars, including business and social events
• Process travel expenses and reimbursements
• Assist with team building initiatives and overall support for maintenance of organizational culture and employee morale
• Order and distribute office supplies while adhering to a fixed office budget
• Create purchase orders in SAP

Executive Assistant

Florida Investment Marketing

July 2008 - November 2008

, Prague, Czech Republic
• Provide overall administrative support to Marketing Director and marketing team of 18 people
• Order and distribute office supplies while adhering to a fixed office budget
• Contact potential customers

Qualifications & Certifications

Economics And Public Administration

University of Economics

University of Economics, Prague

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