Knight - Administrative Assistant - Montreal, QC, Canada

Louise Knight

Montreal, QC, Canada


Administrative Assistant

Work History

Administrative Assistant

Skills/Compétence Canada, National Secretariat Office Ottawa, (HR Excel contract)

March 2012 - August 2012


Administrative Assistant

• Requested, tracked and updated various time sensitive sponsorship documents
• Prepared, formatted and edited various correspondence
• Prepared competition Sponsorship / VIP packages for large mail out
• Prepared large shipments for competitions and maintained its inventory
• Arranged travel and accommodations
• Reconciled travel expenses ensuring completeness/accuracy and adherence of the travel policy and guidelines
• Responsible for the administration of human resources requests for the Classification Component
• Updated and maintained administrative changes using PeopleSoft database
• Responsible for the production and quality of organizational charts
• Established and maintained manual and electronic records filing systems
• Responsible for sending email notifications to managers and employees of the completion of administrative changes
• Responsible for updating website CME conference information and schedules
• Produced conference CME schedules for onsite conferences
• Prepared information packages for distribution
• Prepared and tracked speaker contracts
• Received speaker PowerPoint presentations and converted to PDF
• Responsible for setting-up ALARM CME conference rooms
• Assembled CME attendee gift packages
• Maintained and updated CME travel materials
• Maintained document tracking control system
• Prepared and proofread correspondence, documents, presentations, reports
• Opened and distributed mail, emails and other documents received and coordinated the
flow of information internally and with other agencies and services
• Established and confirmed appointments and meetings
• Ordered and maintained office supplies and equipment
• Arranged travel and accommodations
• Managed monthly budget
• Reconciled/prepared invoices for payment processing
• Compiled, verified, recorded and processed applications, forms and documents in accordance with established procedures, guidelines and schedules, using computerized processing system
and manuals
• Organized employer information conferences across Ontario for new Immigration program
• Was first point of contact for all telephone and walk-in clients
• Prepared information packages for mail-out
• Managed and maintained accurate and up‐to‐date information in the database

Qualifications & Certifications

Secretarial - DVS - Western Québec Adult Career Centre

Secretarial - DVS - Western Québec Adult Career Centre

Skillpages has been acquired by! is pioneering the way people find local services. Skillpages is the world’s premier directory of service providers.

Find out more

Supported Countries
Choose your country