Knight - Administrative Assistant - Montreal, QC, Canada

Louise Knight

Montreal, QC, Canada


Administrative Assistant

Work History

Administrative Assistant

Skills/Compétence Canada, National Secretariat Office Ottawa, (HR Excel contract)

March 2012 - August 2012


Administrative Assistant

• Requested, tracked and updated various time sensitive sponsorship documents
• Prepared, formatted and edited various correspondence
• Prepared competition Sponsorship / VIP packages for large mail out
• Prepared large shipments for competitions and maintained its inventory
• Arranged travel and accommodations
• Reconciled travel expenses ensuring completeness/accuracy and adherence of the travel policy and guidelines
• Responsible for the administration of human resources requests for the Classification Component
• Updated and maintained administrative changes using PeopleSoft database
• Responsible for the production and quality of organizational charts
• Established and maintained manual and electronic records filing systems
• Responsible for sending email notifications to managers and employees of the completion of administrative changes
• Responsible for updating website CME conference information and schedules
• Produced conference CME schedules for onsite conferences
• Prepared information packages for distribution
• Prepared and tracked speaker contracts
• Received speaker PowerPoint presentations and converted to PDF
• Responsible for setting-up ALARM CME conference rooms
• Assembled CME attendee gift packages
• Maintained and updated CME travel materials
• Maintained document tracking control system
• Prepared and proofread correspondence, documents, presentations, reports
• Opened and distributed mail, emails and other documents received and coordinated the
flow of information internally and with other agencies and services
• Established and confirmed appointments and meetings
• Ordered and maintained office supplies and equipment
• Arranged travel and accommodations
• Managed monthly budget
• Reconciled/prepared invoices for payment processing
• Compiled, verified, recorded and processed applications, forms and documents in accordance with established procedures, guidelines and schedules, using computerized processing system
and manuals
• Organized employer information conferences across Ontario for new Immigration program
• Was first point of contact for all telephone and walk-in clients
• Prepared information packages for mail-out
• Managed and maintained accurate and up‐to‐date information in the database

Qualifications & Certifications

Secretarial - DVS - Western Québec Adult Career Centre

Secretarial - DVS - Western Québec Adult Career Centre

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