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Cort - Events Management - Winchester, England, UK

Louise Cort

Winchester, England, UK


Events Management

Work History

Bursar's Assistant

Clayesmore School

From March 2012

* Working closely with the Bursar ensuring his time is utilised in a productive and efficient manner. Juggling meetings to accommodate his priorities, managing his emails - responding on his behalf and highlighting issues as they arise. Anticipating actions required to ensure smooth and effective running of Bursar's daily activities
* Front house representation on behalf of Bursar. Greeting clients/parents and fielding calls
* Preparation of documentation for Bursar's meetings including ISBA, DISC and IAPS
* Preparation for Council & F&GP meetings including scheduling, assembling and circulating of papers
* Facilitating Building Planning meetings on fortnightly basis, including Minute taking, scheduling, drafting and circulating papers and agendas and following up planned actions
* Governor matters: Governor packs, seminar bookings, expenses and updating records
* Management of all insurances on behalf of the school, staff and parents
* Preparation and administration of License to Occupy Agreements
* Management of council tax and television licenses
* Management of Photocopier contract control
* Management of Agency Contracts and commissions
* Photocopier contract control
* Company Secretarial filing
* HR - Preparation of Employment Contracts, Staff Handbook and Policies. Organisation of Long Term Service Awards and maintenance of HoDS holiday / absence records
* Organisation of events including CPRE, Dorset Gardens Trust, IAPS Wessex Group of Bursars
* Organisation of Safeguarding meetings
* General office and Bursary administration
* Drafting documentation and correspondence in relation to parents and client matters
* Management of folders and files

Executive Assistant to UK & Nordics Managing Director

Property Consultants

January 2010 - December 2011

* Scheduling meetings and conference calls nationally and internationally. Ensuring related documents are accurately prepared in a timely and orderly manner. Undertaking effective forward planning, anticipating requirements around an extensive and ever-changing schedule
* Facilitating Board and Executive meetings including scheduling, drafting and circulating papers and agendas
* Drafting documentation and correspondence and preparation of PowerPoint presentations for conferences and road shows
* Organisation and detailed management of UK and overseas travel (both business and personal) including MIPIM, AARPI and BURA. Preparation of intricate travel pack to include flight details, boarding passes, hotels, maps, chauffeurs, contacts etc
* Management of MD's office and furniture requirements
* Management of MD's family insurance (home, travel, car) sourcing and obtaining quotes and updating on annual basis
* Liaising with MD's financial advisors in relation to tax returns and investments
* Front house representation on behalf of MD. Greeting clients and fielding calls
* General administration including preparation of expenses and filing system
* Assist with the management of MD's private properties. Updating utility companies and councils as necessary. Liaising with managing agents and tenants in relation to general maintenance and meetings

Executive Assistant and Office Manager

IT Software

September 2008 - January 2010

reporting to CEO & Executive Team
Executive Assistant Responsibilities:
* Minute taking at Board level, fortnightly and quarterly basis
* Extensive diary management on behalf of CEO
* Facilitating Board and Executive Management meetings including scheduling, drafting and circulating papers and agendas, note taking and following up planned actions
* Meeting organisation - undertaking effective forward planning; anticipating actions required and ensuring required documents are accurately prepared in a timely and orderly manner
* Event organisation and hospitality management on behalf of the Company
* Extensive travel arrangements on behalf of CEO and Executive Team
* Providing a range of secretarial services to the Chief Executive, Executive management team and the Board of Directors including word processing, minute taking and disseminating documents
* Drafting documentation and correspondence on behalf of the CEO and preparation of PowerPoint presentations

Office Manager Responsibilities:
* Implementing systems to ensure the office is run smoothly and professional corporate standards are maintained
* Facilities management - negotiating corporate rates for services in line with budgets in relation to the cleaning provision / building security / office furniture / stationery, office and kitchen supplies. Overseeing the company requirements in relation to provision of photocopiers / printers / fax and franking machines
* Management of 2 Reception staff
* Ensuring Health & Safety procedures are carried out and maintained including the provision of Fire Warden training and inspections carried out a regular basis
* Compiling Induction folders for new starters detailing all aspects of the office including seating plans/ updated telephone lists/ Health & Safety at work/ Emergency Evacuation procedures/ Corporate stationery templates / Employee Manuals etc
* Preparation of Employment Contracts, Offer Letters, Agreements and Deeds etc
* Assisting with the management of...

Portland Capital (Private Equity), Francisco Partners

February 2007 - August 2008

during this period including Skype (Telecoms), Portland Capital (Private Equity), Francisco Partners (Private Equity), Longacre Partners (Corporate Finance) and Northgate Capital (Private Equity).

Property Development

MediCentre Developments Plc

Company Secretary - reporting to Managing Director
* Company Secretary for parent and four subsidiary companies
* Responsible for the creation of individual companies and assistance of property acquisition up to the development stage for primary health care trusts

Executive Assistant and Project Manager

Commercial Property

September 2001 - February 2007

reporting to Chairman and Founder
Assisted Chairman in formation of company in 2001, with hands on role development of building works to private house in France, organising and attending key corporate hospitality events including Buckingham Palace and Windsor Castle to creation of company through Companies House and staff recruitment. Liaison at all platforms with clients, lawyers, brokers etc. in growth of portfolio. Company became a Plc in 2005 where role took on HR aspects and responsibilities for associated companies within the Chairman's interests
Executive Assistant responsibilities:
* Extensive diary management and travel arrangements on behalf of Chairman
* Management of Chairman's UK and French personal bank accounts
* Minute taking at Board level
* Preparation of Chairman's expenses and MS PowerPoint presentations
* Management of Chairman's private antique art collection
* Management of Chairman's private chauffeur
* Liaising at senior level with clients and brokers

Project Management responsibilities:
* Project Manager for Chairman's private property development company, including co-ordinating all building contractors, basic book-keeping and account management
* Selection and implementation of interior decoration for individual development sites in South East London, Chairman's private property in Nice, France; overseeing work to timescale; sourcing materials; procuring furniture for sites from international auction houses and private collectors; shipping of marble, furniture and plants and art collection
* Sourcing buildings and sites for portfolio growth of serviced offices
* Liaising with lawyers, attending completion meetings and compiling legal documentation
* Design and implementation of new corporate website for Group

Office Management:
* Company Secretary for 3 subsidiaries; creation of individual companies through Companies House at acquisition stage
* Corporate hospitality event management, significantly all Duke of Edinburgh's Award...

Personal Assistant

International Property Development

January 2000 - September 2001

(reporting to Asset Management Director)
* Providing 1:1 PA support. Setting up and organising itinerary for annual investors meeting on quarterly basis. Minute taking at senior level, preparation of reports, Power Point presentations. Detailed diary management, organisation of insurance, car hire, flights and preparation of expenses
* Preparation of projects as directed, research and analysis of data, compilation of reports relating to identification of consumer/market in relation to provision of facilities
* Project management of VIP visitors. Co-ordinating events, presentations, facilities and tour guides
* Review and recommendations of service provision. Included introduction of 'Big Blue Climbing Wall' and Children's crèche facility at Bluewater shopping centre
* Compilation of delivery schedules and contacts database. Setting up system for co-ordination of deliveries - identifying resources, safety issues and timings
* Co-ordinated fee recovery, accounts analysis and reporting. Management of retailer fitting requirements. Distributing and invoicing where applicable

Production Manager

London Scarf Company

November 1998 - November 1999

- reporting to Managing Director
* Responsible for smooth running of logistics, authorising shipments and working to tight deadlines to ensure products reached customers on time and in required quantities from ex-factory to customer warehouse
* Quality Control. Approved quality of production, monitoring shipment of goods, arranging payment at airport and organising bookings and transportation into distribution centres
* Updating of Company Manual. Overseeing factory evaluations to ensure suppliers in India, China and Italy met with customer standards. Principal contact with warehouse. Involved supervision of staff and constant liaison and monitoring of inspection systems

Property Development

Hutchison Whampoa (Europe) Ltd

June 1998 - October 1998

Office Manager & Personal Assistant - reporting to Executive Director
(Temp role on return from travel)

* Providing 1:1 support to Executive Director. Minute taking at senior level, preparation of reports, Power Point presentations and general secretarial duties
* Detailed diary management, organisation of hotels, insurance, flights, car hire and preparation of expenses
* Anticipate and respond to requirement of external VIPs, involving client liaison and organisation of travel, accommodation and entertainment

Sept 97 - April 98 Sept 96 - July 97 Returned to Australia to arrange shipment of personal items etc Completed final year of degree course

Personal Assistant

Jones Lang Wootton

May 1995 - September 1996

- reporting to Engineering Director (Undertook 15 months in Australia during degree course to conduct research for dissertation and Honours project)

* Providing PA support to Engineering Director. Diary management, Minute taking and general administration duties
* Established and managed escalation system for 70 property engineers and supervisors. Responsible for recruitment, training, wages, uniforms and employee travel expenses. Prepared reports, quality control manuals and property management presentations

Qualifications & Certifications

Management Theory & Production Organisation

London College of Fashion

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