Villanueva - Admis Assistant / Clearance Coordinator - Qatar

Lorelei Villanueva

Qatar

Summary

Seeking a stable job will give me security, a chance to grow as a professional, a reasonable of self-fulfillment and a fair wage.

Services

Admis Assistant / Clearance Coordinator

Work History

Administrative Assistant / Custom Clearance Coordinator

Villa NO

From May 2012

6 Al Nile St., P.O. Box 4803 D Ring Rd., Doha, Qatar - May 01, 2012 up to present.


Sorting and distributing incoming post and organizing and sending outgoing post

Organizing and sorting, storing paperwork, documents, and computer based information

Photocopying and printing various documents, sometimes on behalf of other colleagues

Prepare and follow up Custom duty documentation requirements such as permission and exemption.

Prepare documents and all required requirements for Ministry of Interior / industry.

Manage all documents in relation to custom clearance.

Coordinate with concerned department regarding the shipment.

To coordinate with custom team and follow up, shipping documents.

To keep records and filling of all import shipping documents.

Typing cover letter for all shipment for clearance

Answer inbound calls as well as assist customers who have specific inquiries.

Performs document controlling, implement and maintains efficient storage.

Follow up the calls of the client with clerical duties which includes faxing,
filling up paper works.

Repair & Return shipments: accepting from CSA and cross checking paper works / shipment also forwarding for temporary export process and update mails.

Clearance Confirmation: follow up with customer for those shipments which they require approval such as delivery / duty exemption and clearance Confirmation.

Informing customer for their shipment clearance requirements such as approval from Ministry of Health, ICT approval, Duty exemption letter, and civil defense and Meteorology Dept.

Follow up customer with required documents, if not submitted on deadline required.

Administrative Assistant/ Admin Clerk/ Secretary/ Document Controller

Muntinlupa City

April 2011 - March 2012

Sorting and distributing incoming post and organizing and sending outgoing post

Organizing and sorting, storing paperwork, documents, and computer based information

Photocopying and printing various documents, sometimes on behalf of other colleagues

Compiles and maintains records of business transactions and office activities of establishment, performing variety of following or similar clerical duties and utilizing knowledge of systems or procedures:

Copies data and compiles records and reports

Filling confidential documents. Records orders for merchandise or service.
Gives information to and interviews customers, claimants, employees, and sales personnel.
Receives, and pays out cash.
Prepares, issues, and sends out receipts, bills, invoices, statements, and checks

Types drafts letters correspondences, memos, quotation, etc.
Operates office machines, such as typewriter, adding, calculating, and duplicating machines.
Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.
Manage the day to day administrative needs including organizing Manager's calendar, prepare memorandums, letters and other correspondences. Scheduled for a meetings, arranging airline/ hotel reservations, preparing and processing expense accounts. Etc.

Customer Service Assistant/ Admin Assistant

Villa NO

June 2008 - March 2011

Sorting and distributing incoming post and organizing and sending outgoing post

Organizing and sorting, storing paperwork, documents, and computer based information

Photocopying and printing various documents, sometimes on behalf of other colleagues

Answer inbound calls as well as assist customers who have specific inquiries.

Performs document controlling, implement and maintains efficient storage.

Handling outbound call as well as to inform our courier to collect parcels / documents to respective client.

Handling computation shipment rates to the customer using Cosmos (Customer Oriented Service Management Operating System).

Handling tracking numbers traces, reverse pick up and up date details to the customers.

Receiving and dispatching documents and parcel to the customers.

Assisting Customer service.

Follow up the calls of the client with clerical duties which includes faxing,
filling up paperwork, doing checks on credit references as well as liaising with other departments.

Build customers interest in the services and products offered by the company.

Arrange for the dispatch of products, information packages, brochures etc. to clients and other interested parties.

Sales Coordinator/ Secretary/ Assistant

D Ring Road Doha

April 2007 - May 2008

Ordering and maintaining budgets as well as invoicing.
Booking rooms and conference facilities.


Manage the day to day administrative needs including organizing Manager's calendar, prepare memorandums, letters and other correspondences. Scheduling meetings, arranging airline/ hotel reservations, preparing and processing expense accounts. Etc.

Direct preparation and filling of corporate legal documents in accordance with statutory requirements.
Receive and assist all business associates and visitors, arrange conference calls, prepare correspondence, coordinate travel and accommodation, etc.

Screen, analyze and prioritize incoming and outgoing correspondence, bringing potential problem to

Manager's attention, determining who and /or what issues warrant the Manager's immediate attention.

Maintain well organized files and ensure confidential information and documents are handled with complete discretion.

Check in coming fax regularly (Fax Pro).

In charge of incoming and out going documents.

Preparing contracts and quotation.

Completed and submitted invoices and process of payments.

Filling all confidential documents.

Performs document controlling, implement and maintains efficient storage.

Maintains daily records of incoming and outgoing documents in a correspondence record / logbook.

Secretary/ Sales Coordinator

Salwa Road

September 2006 - March 2007

Maintains daily records of incoming and outgoing documents in a correspondence record / logbook.

Types drafts letters correspondences, memos, quotation, etc.

Check in coming fax regularly (Fax Pro).

Preparing contracts and quotation.

Completed and submitted invoices and process of payments.

In charge of incoming and out going documents.

Handled expense report with account summaries.

Demonstrated knowledge of and accountability for payroll employee's record, daily sales operation, and profit and loss statement, including inventories, labor petty cash, bank deposits, change order and deposit verification.

Ensure integrity and confidentiality of data.

Interacted with clients and utilized excellent organizational skills.

Assist local and foreign visitors.

Attending to incoming and outgoing faxes.

Handle telephone calls.

Filling all confidential documents.

In charge of incoming and outgoing documents

Ensure integrity and confidentiality of data.

Secretary/ admin Assistant /Document Controller

VL Construction, Muntinlupa City, Philippines

July 2002 - March 2006

Screen, analyze and prioritize incoming and outgoing correspondence, bringing potential problem to

Manager's attention, determining who and /or what issues warrant the Manager's immediate attention.

Maintain well organized files and ensure confidential information and documents are handled with complete discretion.

Check in coming fax regularly (Fax Pro).

In charge of incoming and out going documents.

Preparing contracts and quotation.

Completed and submitted invoices and process of payments.

Filling all confidential documents.

Performs document controlling, implement and maintains efficient storage.

Secretary / Sales Assistant / Documents Controller

Wilson Home Depot, Inc

August 1997 - June 2002

G/F JTKC Centre Pasong Tamo St., Makati City Philippines - August 16, 1997 to June 29, 2002

Demonstrated knowledge of and accountability for payroll employee's record, daily sales operation, and profit and loss statement, including inventories, labor petty cash, bank deposits, change order and deposit verification.

Ensure integrity and confidentiality of data.

Interacted with clients and utilized excellent organizational skills.

Assist local and foreign visitors.

Attending to incoming and outgoing faxes.

Handle telephone calls.

Filling all confidential documents.

In charge of incoming and outgoing documents

Ensure integrity and confidentiality of data.

Sales Coordinator Assistant / Secretary

Art Glass Asia , Guadalupe Makati City

June 1994 - July 1997

Maintains daily records of incoming and outgoing documents in a correspondence record / logbook.

Types drafts letters correspondences, memos, quotation, etc.

Check in coming fax regularly (Fax Pro).

Preparing contracts and quotation.

Completed and submitted invoices and process of payments.

In charge of incoming and out going documents.

Handled expense report with account summaries.

Qualifications & Certifications

Design

Araneta Center Cubao

Interior Design

Philippines Women's University

Education

Muntinlupa National High School

Putatan Elementary School

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