Tloubatla  - Executive Administrative Assistant - Pretoria, Gauteng, South Africa

Lindiwe Tloubatla

Pretoria, Gauteng, South Africa

Summary

I am a good listener with a proven ability to pick up ideas quickly. Naturally a hard worker, a team player, calm, open yet confident personality and has proven to be a major asset in the interpersonal aspects of my work. I have consistently displayed an ability to remain calm and effective under pressure, while approaching daily work problems swiftly and logically. My love for new challenges allows me to be open and determined to grasp new knowledge and skills that improve my work environment. I consider myself a compassionate, patient, loyal and reliable person, who is flexible enough to adjust to the demands of team work as well as individual tasks.

Services

Executive Administrative Assistant

  • Full time
  • Part time
  • One time
  • Contract
  • Temp

Work History

PA/Admin Asst/Secretary - TSDL Director

UNISA (Sunnyside Campus)

Tasks:
• Diary Management
• Bookings - Flight/Hotel/Car ( Travel Arrangements)
• Conference Reservations
• Sending & receiving Electronic Mail (Ms - Outlook)
• Arrangement of Meetings & Workshops
• Filing both electronic and hard copy
• Prepare Presentations on PowerPoint for the Director
• Catering and Florists
• Taking minutes & preparing meeting packs
• Stenographic transcriptions
• Agendas
• Work on the Oracle System
• Typing of Course Material -Reports, Memorandum, Letters
• Binding of Documents
• Leave Forms
• Ordering and dispatching text books to regional centre's for tutors
• Stationary Stock
• Petty cash management
• Screening of In & Outbound Calls
• Receive, send faxes and make photocopies
• Co-Coordinating of In and Out-Going Mail
• Sorting of Documents
• Sort and route incoming mails
• Prepare itinerary calendar for centre visits
• Arrange catering for all meetings and workshops
• Receiving of clients and guests
• Transcription of recorded Management committee meeting and planning and review workshops Minutes.
• Handling of Confidential Management Meeting Documents
• Shredding Confidential & unwanted Management Meeting Documents
• Drafting & typing of Memos, acceptance, declines, apology, motivations, thanks and invitations
• Dictaphone Typing
• Ensure effective communication between Regional Offices & Departments
• Book, Organise Video-conferencing room - (Tele-conference)
• Monitor the Video-Conferencing and give technical support

Administrative Officer

UNISA (ICT DEPARTMENT)

TASKS:
• Data Capturing
• Diary Management for Tele-centre Coordinator
• Video conferencing booking
• Community Tele-centres centre visits
• Time-sheets and Students attendance register verification from the Tele-centres
• Payment arrangements of Tele-centres
• Monitor the Video-Conferencing and give technical support

Administrative assistant - Executive Deans Office

College of Human Sciences

Tasks
• Managing Meeting & Social Schedules
• Manage Invites- Receptions(Cocktails, Dinners, Lunch, B-Fasts)
• Ushering Guests & VIP Delegations
• Manning the Reception Area
• Emails (Outlook)
• Screening of In & Outbound Calls
• Flights/Car/Hotel Bookings ( Travel Arrangements )
• Florists, Refreshments & Magazines
• Faxing, Filling, Photocopying & Scanning
• Stationery
• Taking minutes & preparing meeting packs
• Diary Management
• Preparation and Planning of Meetings
• Compiling of Management Gifts Packs
• Preparations or year opening and year end functions
• Handling of Confidential Management Meeting Documents
• Shredding Confidential & unwanted Management Meeting Documents
• Binding of Documents
• Standby for the PA in the Executive Dean's office
• Petty cash management
• Filling both electronic and hard copy
• Drafting & typing of Memos, acceptance, declines, apology, motivations, thanks and invitations

Administrator

UNISA REGISTRATION DEPARTMENT

TASKS
• Assist new Student during registration
• Controlling the long queue during registration
• Correcting students information on the database
• Issuing academic records to students
• Distributing calendars/prospectors to students

Administrator

EXAMINATIONS DEPARTMENT

TASKS
• Accurate typing correspondence letters to students
• Receiving and Sending Electronic mail (Email) in Outlook
• Managing incoming and outgoing calls with a high level of etiquette
• Data Capturing on Student System
• Filling both electronic and hard copy
• Posting students results

Qualifications & Certifications

English

TARGET HIGH SCHOOL

OFFICE MANAGEMENT

UNISA

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