Tsuari - Office Administrator - Johannesburg, GP, South Africa

Lerato Tsuari

Johannesburg, GP, South Africa


Office Administrator

  • Full time
  • Part time
  • One time
  • Contract
  • Temp


In the ten years of my career my work experiences revolved in; administering, as a switchboard operator, procurement & financial auxiliary services, general administration, office support, human resource auxiliary service, writing correspondence (minutes, memos, reports) arrange travelling arrangements, secretarial function, personal assistant, security administration and many more. Along the years, I worked, my performance was recognize as outstanding and that has proven that I am capable to deliver good service and I take my work serious. I also have a qualification as a Qualified Technical Financial Accountant (Bookkeeper) I have an in depth understanding and knowledge in finance but I would love to grow and gain more experience in this field.

Work History

Security Adiministrator

Department Of Public Transport, Roads and Works

March 2006 - February 2008

• Security Companies Contracts
• Security monthly reports
• Employees records
• Responsible to oversee departmental confidential security records / submission files
• Administer Sub directorate staff cell phone

Financial Auxiliary Services
• Administer Petty Cash
• Financial Administration
• Manage Assets and Asset inventory list
• Prepare weekly/monthly cash flows
• Liaise with finance department on outstanding invoice for creditors
• Signing off credit notes
• Review voided invoices on a monthly basis
• Identify cost of trainings and draw up budget for the training expenses

• Write requisitions
• Monitor process of requisition
• Properly check quotations obtained within the sub directorate, so as to ensure that all quotations comply to Public Service prescriptions
• Capturing of Goods Receipt Voucher (GRV) on SAP R3 for all the procured goods for the sub directorate

General Administration
• Type and distribute correspondence
• Audit registers and handles all internal and external correspondence – telephonic, electronic, faxing and written
• Arrange travelling and accommodation arrangements
• Book boardroom for meeting and interviews
• Ensure that all records are stored and maintained for current and future use
• Ensure confidentiality in security related documents
• Participate and assist in the running of projects as when required
• Maintain a good filing system

Internal Support Services
• :To effectively, have rendered, a good customer service to all internal staff and external stakeholders on a continuous daily basis
• :Ensure successful orientation of new employees into the sub directorate

Prepare Reports
• Take minutes during meetings and scribe during interviews
• Coordinate report submission by regions and senior managers
• Prepare weekly and monthly reports

Human Resource Auxiliary Services
• Administer Performance reviews (PMDS) quarterly
• Administer Leave forms
• Schedule and monitor the implementation of s

Asset Management Clerk

Department of Public Transport, Roads and Works

October 2005 - February 2006

• Compiling and typing of inventory list
• Bar coding of moveable assets
• Typing of submissions and reports
• Assist in asset verification of moveable assets
• Inspection of moveable assets

Switchboard Operator / Administrative Clerk

Department Of Public Transport, Roads and Works

December 2003 - October 2005

• Handling Incoming calls (± 300 calls per day)
• Booking of trunk / international calls for officials
• Handling Local / Provincial / National Calls
• Update Departmental telephone-and-cell phone directory
• Receive and screen calls: React to clients needs appropriately
• Interact with client and staff in professional manner
• Rely messages in a timely manner to appropriate people and follow-up when necessary
• Update emergency numbers
• Keep Departmental notice board up to date
• Distribute Department annual diary
• Department Minutes Scriber

Security Administrator / PA

Phumelela Gaming and Leisure Ltd.

Executive Assistant duties:
• Typing of letters, memorandums, faxes as required
• Booking and confirming appointments as when required
• Answer telephones and direct calls where necessary and take care of all receptionist-related duties
• Taking minutes of meetings as and when required
• Perform travel arrangements of the department and of company directors when requested

Office Management duties
• Ensure office is stocked with necessary stationery, refreshments and more
• Ensure office equipment is in working condition i.e. photocopy machine, fax machine and more
• Manage Petty Cash

Access Control
• Oversee Access Control System of the Company i.e. to grant staff access (entry) only some part of the company.
• Print access reports of entry and exit of staff on request
• Design access cards for staff and members of the company
• Do audits on our access control system.

Reference check
• I perform online background screening on employees for Criminal Check & ITC check .

• Following the company procedures and abides by the company policies
• General office ethics (oversee cleanliness)
• Arrange refreshments during meeting
• Typing and compiling of security reports
• Co-ordination of security visit schedules
• Update the site information
• Maintain security confidential records
• Assist in the smooth running of admin and office support
• Assist in procurement and finance related matters
• Monitor budget on a monthly basis


Security Tender (5 year Contract)

While I was working for Department Of Public Transport, Roads and works, I was involved in advertising a Tender for Security Services for a period of 5 years, I was also involved in shortlisting and appointing Security Companies that were going to service all Government Department in Johannesburg.

Qualifications & Certifications

Nigel High School

Bookkeeping (Certified Technical Financial Accountant)

Institute Of Certified Bookkeepers (ICB)

National Higher Certificate


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